Elk Grove City Council
Regular Meeting, January 25, 2023
CIT
Y OF ELK GROVE
Incorporated July 1, 2000
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
Wednesday, January 25, 2023
CALL TO ORDER / ROLL CALL
May
or Singh-Allen called the regular City Council meeting of January 25, 2023, to order at 6:01 p.m.
Pr
esent: Mayor Singh- Allen, Vice Mayor Spease, and Council Members Brewer, Robles, and Suen.
Abs
ent: None.
Vi
ce Mayor Spease led the Pledge of Allegiance.
May
or Singh-Allen asked that a moment of silence be observed.
APPROVAL OF CITY COUNCIL AGENDA
Motion: M/S Suen/ Robles to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
CLOSED SESSION
None.
PRESENTATIONS / ANNOUNCEMENTS
4.1 D
epartment heads introduced New Hire Introductions of the prior quarter.
PUBLIC COMMENT
None.
GENERAL ADMINISTRATION INFORMATION
Ci
ty Manager Jason Behrmann reviewed the Administrative Report for January 25, 2023 (filed).
CONSENT CALENDAR ITEMS
PUBLIC COMMENT
None.
Elk Grove City Council
Regular Meeting, January 25, 2023
Motion: M/ S Spease/Brewer to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 7.1: A pproved City Council meeting minutes of the January 11, 2023 special and regular meetings.
Agenda Item No. 7.2: R
eceived report on City Manager approved purchases and
contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through January 17, 2023.
Agenda Item No. 7.3 : R
eceived report on Requests for Proposals, Qualifications, and Bids.
Agenda Item No. 7.4: R
eceived the Monthly Disbursement Summary and AP Check
Register Listing for December 1, 2022, through December 31, 2022, showing Automatic Clearing House Nos. 20712 through 20807; General Warrant Nos.135198 through 135609; and Electronic Fund Transfer Nos. 90072485 through 90072498.
Agenda Item No. 7.5: A
dopted Resolution No. 2023-009 authorizing the City Manager to execute a Credit Reimbursement Agreement with Reynen & Bardis Construction, LLC, a California limited liability company for privately constructed public facilities included in the Elk Grove Roadway Fee Program for the benefit of the Poppy Keys Southwest Phase 3 project.
Agenda Item No. 7.6: A
dopted Resolution No. 2023-010 authorizing the City Manager to execute a Reimbursement Agreement with EG 25, LLC, a California limited partnership, for dedication of trail land included in the City of Elk Grove Southeast Policy Area Park and Trails Impact Fee Program for the benefit of the Telos Greens Project.
Agenda Item No. 7.7 : Re
viewed Proclamation of Local Emergency in the City of Elk Grove.
Agenda Item No. 7.8 : A
dopted Resolution No. 2023 -011 dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to renew a software maintenance agreement with Environmental Systems Research Institute, Inc. for annual maintenance of mapping software and associated online services in an amount not to exceed $67,202.74.
Agenda Item No. 7.9 : A
dopted Resolution No. 2023 -012 authorizing the City Manager to execute an Agreement for Acquisition of Flowage Easement and Maintenance Access Easement on a portion of property located south of Grant Line Road [APN: 134-0190-035]; and receive a report on the acquisition of real property interests from a portion of 10171 Grant Line Road [APN: 134- 0190-003] for construction of the Southeast Industrial Area Storm Drain Improvements Project Phas e I (WDR052) (No further CEQA review required).
Elk Grove City Council
Regular Meeting, January 25, 2023
Agenda Item No. 7.10: A dopted Resolution No. 2023-013 authorizing the City Manager to execute a Modification to Deed of Trust securing a $281,365 Promissory Note on property located at 9676 Railroad Street [APNs: 134-0050-043, 134-0050-049, 134-0050- 052 and a portion of 134-0010-068] owned by Eco Green, L.L.C. (CEQA Exempt).
Agenda Item No. 7.11 : A
dopted Resolution No. 2023 -014 dispensing with the formal bidding procedure per Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute the Second Amendment to Contract C -22-045 with R.C.A.
Investments, Inc., a California Corporation dba Long Beach BMW Motorcycles, to add the purchase of two replacement motorcycles to the contract, and authorizing an additional expenditure of funds not to exceed $88,000 [for a total expenditure of funds over the term of the contract not-to-exceed $349,000].
Agenda Item No. 7.12 : A
dopted Resolution No. 2023 -015 authorizing the City
Manager to execu te a contract with Elite Maintenance Management Systems Inc., a California corporation, for a term of three years with an optional two- year extension to provide custodial services for City -owned facilities in an amount not -to-exceed $1.1 million and authorizing the City Manager to approve change orders not -to-exceed $50,000.
PUBLIC HEARINGS
Agenda Item No. 8.1 : A
public hearing to consider: 1) a resolution adopting the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Outfront Media Billboard Relocation Project (PLNG21-075), and authorizing the City Manager to execute a Billboard Relocation Agreement between the City of Elk Grove, Cosumnes Community Services District, and Outfront Media, LLC; and 2) an Ordinance amending Elk Grove Municipal Code Chapter 23.42 (Overlay/ Combining Districts) and Chapter 23.62 (Signs on Private Property).
RECOMMENDATION
Conduct a public hearing to receive information from staff and comments from the public and take the following actions:
1) Adopt resolution adopting the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the Outfront Media Billboard Relocation Project (PLNG21-075) Project, and authorizing the City Manager to execute a Billboard Relocation Agreement between the City of Elk Grove, Cosumnes Community Services District, and Outfront Media, LLC for the removal of three existing billboards and the construction of one new digital billboard; and
2) Introduce and waive the full reading, by substitution of title only, an ordinance approving a zoning text amendment for the Outfront Media Billboard Relocation Project (PLNG21- 075).
With the aid of a visual presentation (filed), Antonio Ablog, Planning Manager, provided an overview of the staff report and recommendation.
Mayor Singh-Allen declared the public hearing open.
Elk Grove City Council
Regular Meeting, January 25, 2023
With the aid of a visual presentation (filed), Kevin Johnson, applicant representative, provided an overview of the project and spoke in support of the staff recommendation.
PUBLIC COMMENT
None.
Mr. Johnson responded to questions of the City Council, noting that leasing of advertising space could take time, typically from six months to a year, and the City would have access to available unleased space (with the guaranty of the 11% of space as shared with the Cosumnes Community Services District). Mr. Johnson noted the timing of construction and removal of the older signs was anticipated to be completed September 2023.
Mayor Singh-Allen declared the public hearing closed.
Motion #1: M/S Brewer/Suen to adopt Resolution No. 2023 -016 adopting the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the Outfront Media Billboard Relocation Project (PLNG21-075) Project, and authorizing the City Manager to execute a Billboard Relocation Agreement between the City of Elk Grove, Cosumnes Community Services District, and Outfront Media, LLC for the removal of three existing billboards and the construction of one new digital billboard. The motion passed by the following vote: Ayes: 5 (Singh-A llen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Motion #2: M/S Suen/Spease to introduce and waive the full reading, by substitution of title only, Ordinance No. 01 -2023 approving a zoning text amendment for the Outfront Media Billboard Relocation Project (PLNG21-075). The motion passed by the following vote: Ayes: 5 (Singh -Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent:
0. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
Agenda Item No. 9.1 : Consider a resolution amending the Fiscal Year 2023 Annual Budget by transferring $800,000 from Capital Reserves for the New Zoo in Elk Grove Project (SP0009) (CEQA Exempt).
RECOMMENDATION
Adopt resolution amending the Fiscal Year 2022- 2023 Annual Budget by transferring $800,000 from the General Capital Reserve Fund to the General Fund for the New Zoo in Elk Grove Project (SP0009).
With the aid of a visual presentation (filed), Christopher Jordan, Director of Strategic Planning and Innovation, provided an overview of the staff report and recommendation.
PUBLIC COMMENT:
Felipe Martin believed the overall funding for the project should first be identified prior to the City spending funds on preliminary reports and work products.
Elk Grove City Council
Regular Meeting, January 25, 2023
The City Council deliberated on the matter noting the proposed analysis was an investment in next phase continuing exploration and feasibility of the project from environmental and utility provision viewpoints.
Vice Mayor Spease agreed with the current recomm endation, but noted for his support to continue further, a significant portion of the funding would need to display coming from private funds and not City funds.
Motion: M/S Brewer/Suen to adopt Resolution No. 2023 -017 amending the Fiscal Year 2022- 2023 Annual Budget by transferring $800,000 from the General Capital Reserve Fund to the General Fund for the New Zoo in Elk Grove Project (SP0009) . The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 9.2 : R
eceive an update on the Connected Elk Grove: Smart City initiative.
RECOMMENDATION
Staff recommends that the City Council receive an update on the Connected Elk Grove Smart City plan.
W
ith the aid of a visual presentation (filed), Carrie Whitlock, Strategic Planning and Innovation Program Manager, provided an overview of the staff report.
PUBLIC COMMENT
None.
Vice Mayor Spease noted benefits of open data to improve access to data and to provide a means to analyze trends in large data sets, and requested the process remain mindful of data privacy policies.
Council Member Brewer appreciated the effort to improve data collection, and advised giving time to evaluate the data and recalibrate metrics after initial collection of data.
The City Council received and filed the report.
Agenda Item No. 9.3 :
Consider a resolution to establish the Measure E Citizens' Oversight Committee to review the revenue and expenditures of funds from the general Transactions and Use (“Sales”) Tax known as Measure E.
RECOMMENDATION
Adopt resolution to establish the Measure E Citizens’ Oversight Committee to review the revenue and expenditures of funds from the general Transactions and Use (“Sales ”) Tax known as Elk Grove’s Safety and Quality of Life Measure E.
With the aid of a visual presentation (filed), Matt Paulin, Finance Director, provided an overview of the staff report and recommendation.
Elk Grove City Council
Regular Meeting, January 25, 2023
PUBLIC COMMENT:
Randy Bekker did not support Measure E and he believed this committee proposal would not provide adequate oversight nor community input. Mr. Bekker believed the committee should bring the community together on use of Measure E, and as currently presented it did not give the citizens a voice.
The City Council deliberated on the matter, noting the decision power remains with the City Council but the committee was designed to provide input, oversight , and a public forum to continue participation. It was noted w orkshops were scheduled throughout the month of February for community input, and the City would continue to partner with the Cosumnes Community Services District (CCSD) throughout the administration of Measure E funds.
Vice Mayor Spease received clarification that as the City moved forward in creating a Memorandum of Understanding with the CCSD, there was nothing to preclude the CCSD from establishing their own oversight committee.
Motion: M/
S Suen/ Spease to adopt Resolution No. 2023 -018 to establish the Measure E Citizens’ Oversight Committee to review the revenue and expenditures of funds from the general Transactions and Use (“Sales”) Tax known as Elk Grove’s Safety and Quality of Life Measure E . The motion passed by the following vote:
Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 9.4: C
onsider appointment of one voting member to the Diversity and Inclusion Commission, appointment of one voting member to the Historic Preservation Committee, authorize recruitment to fill voting member vacancies on the Measure E Citizens’ Oversight Committee, and receive status updates regarding recruitments for City Commissions and Committees.
RECOMMENDATION
Receive information from Mayor Singh- Allen, with the approval of the City Council, regarding appointment of one voting member to the Diversity and Inclusion Commission, appointment of one voting member to the Historic Preservation Committee, authorize recruitment to fill voting member vacancies on the Measure E Citizens’ Oversight Committee, and receive status updates regarding recruitments for City commissions and committees.
Jason Lindgren, City Clerk , provided an overview of the staff report and recommendation.
PUBLIC COMMENT:
Dr. Martha Burnett -Collins, Brandi Lopes, Michael Hill, and Jenny Rodriguez spoke as applicants seeking appointment to the Diversity and Inclusion Commission.
Mayor Singh-Allen, with the approval of the City Council, appointed Michael Hill to the Diversity and Inclusion Commission, and appointed Brian Van Lente as a voting Elk Grove City Council
Regular Meeting, January 25, 2023
me
mber (formerly designated as an alternate member) to the Historic Preservation Committee.
Th
e City Council authorized recruitment to fill voting member vacancies on the Measure E Citizens’ Oversight Committee.
COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
Counc
il Member Robles stated the Sacramento Regional County Sanitation District Board of Directors meeting was cancelled today, and had no further items to report.
Counc
il Member Brewer encouraged participation in the Youth Commission’s Food Drive.
Cou
ncil Member Suen stated the Sacramento Area Sewer District (SASD) Board meeting was cancelled today, he attended the Sacramento Area Council of Governments (SACOG) Board meeting, and noted an upcoming meeting of the League of California Cities Housing and Economic Development Policy Committee.
Vi
ce Mayor Spease attended the Cosumnes Com munity Services District (CCSD) 2 x 2 meeting and Elk Grove Unified School District (EGUSD) 2 x 2 meeting.
May
or Singh- Allen attended the Elk Grove Unified School District (EGUSD) 2 x 2 meeting, the Sacramento Regional Transit District (RT) Board meeting, and the US Conference of Mayors. Mayor Singh- Allen noted she would be attending an upcoming meeting of the Sacramento Metropolitan Air Quality Management District Board.
ADJOURNMENT
Wi
th no additional business to conduct, the January 25, 2023 City Council meeting was adjourned at 7:52 p.m. in memory of the victims of mass shooting incidents in Monterey Park and Half Moon Bay.
JA SON LINDGREN, CITY CLERK
ATTEST:
BOBBIE SINGH-ALLEN, MAYOR