Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Kevin Spease, Vice Mayor Rod Brewer, Council Member Sergio Robles, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, February 22, 2023
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamation in recognition of Black History Month [p. 1]
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 22, 2023
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the February 8, 2023 special and regular meetings [p. 1-11] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through February 14, 2023 [p. 1-3]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Receive the Monthly Disbursement Summary and AP Check Register Listing for January 1, 2023, through January 31, 2023, showing Automatic Clearing House Nos. 20808 through 20911; General Warrant Nos. 135610 through 135961; and Electronic Fund Transfer Nos. 90072499 through 90072516 [p. 1 -53] (FINANCE)
7.5 Receive Treasurer’s Report and Other Post -Employment Retirement Benefits (OPEB) Report for the second quarter of Fiscal Year 2022-2023 [p. 1-7] (FINANCE)
7.6 Adopt Ordinance No. 02-2023 levying and apportioning the special tax in the sixty-sixth annexation to Community Facilities District No. 2003-2 (Police Services) and amending Elk Grove Municipal Code Section 3.18.010 (Second Reading) [p. 1-3 (FINANCE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 22, 2023
7.7 Adopt Ordinance No. 03- 2023 levying and apportioning the special tax in territory annexed to Com munity Facilities District No. 2006 -1 (Maintenance Services) (Annexation No. 87) and amending Elk Grove Municipal Code Section 3.19.010 (Second Reading) [p. 1-3] (FINANCE)
7.8 Adopt: 1) resolution dispensing with the formal request for proposal process pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3); authorizing the City Manager to execute an amendment to the contract with Hinderliter, De Llamas & Associates to provide Utility User Tax Administration and Transaction and Use Tax Consulting services; and authoriz ing an additional expenditure of funds not -to-exceed $262,517 plus the Transactions and Use Tax Contingent Fee, or other such amount as may be directed by the City Council [for a total expenditure of funds over the term of the contract not-to-exceed $342,517 plus the Contingent Fee], and 2) resolution authorizing Hinderliter, DeLlamas & Associates to examine Transactions and Use tax records held by the California Department of Tax and Fee Administration [p. 1-27]
(FINANCE)
7.9 Adopt resolution authorizing the City Manager to execute a Cooperative Agreement with Caltrans for the Laguna Creek Trail- Crossing at State Route 99 Project (WTL016) [p. 1 -34] (PUBLIC WORKS)
7.10 Adopt resolution approving the 8401 Laguna Palms Way Tenant Improvements – Phase 1 Security Improvements Project
(WFC040); authorizing the City Manager to execute a
construction contract with PRIDE Industries One, Inc. for the Project in the amount of $158,785; authorizing the City Engineer to approve change orders not -to-exceed $25,000; authorizin g the City Manager to execute a construction contract with the second lowest responsible bidder, if the first lowest responsible bidder does not meet filing obligations; or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-8]
(PUBLIC WORKS)
7.11 Adopt resolution authorizing the City Manager to execute a contract amendment with Mark Thomas and Company, Inc., for professional engineering services on the Laguna Creek Trail and Bruceville Road Sidewalk Improvements Project (WTL019) in the additional amount of $75,987 and authorizing the City Manager to execute future contract amendments not-to-exceed $100,000, or other such amount as may be directed by the City Council (No further CEQA review required) [p. 1-20]
(PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 22, 2023
7.12 Adopt resolution approving the Final Map for Sheldon Farms Village 2 (Subdivision No. 18-019.2) and authorizing the City Manager to execute the Subdivision Improvement Agreement (CEQA Exempt) [p. 1-32]
(DEVELOPMENT SERVICES)
7.13 Adopt resolution authorizing the City Manager to execute an American Rescue Plan Act (ARPA) Subrecipient Agreement with the Elk Grove Homeless Assistance Resource Team (HART) to provide financial assistance to people experiencing homelessness to offset moving-related costs [p. 1-32]
(HOUSING)
7.14 Adopt resolution a uthorizing the City Manager to establish a Recruitment Incentive Program [p. 1-5] (HUMAN RESOURCES)
8. PUBLIC HEARINGS
8.1 SUBJECT: A Public Hearing to c onsider a resolution adopting the Laguna Creek Inter -Regional Trail Master Plan (WAM011) (CEQA Exempt) [p. 1-204]
STAFF REPORT:
Carrie Whitlock, Strategic Planning & Innovation Program Manager Kaley Lyons, Senior Transportation Planner
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution:
1) Finding the Laguna Creek Inter -Regional Trail Master Plan exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15262 (Feasibility and Planning Studies) of Title 14 of the California Code of Regulations (State CEQA Guidelines); and
2) Adopting the Laguna Creek Inter-Regional Trail Master Plan.
8.2 SUBJECT: A Public Hearing in consideration of resolutions calling a special election and declaring results of the special election to annex certain territory as described to Community Facilities District No. 2006- 1 (Maintenance Services) for the Esplanade West Project and to introduce an ordinance levying and apportioning the special tax to the annexing area [p. 1-118]
STAFF REPORT:
Renee Autar, Finance Analyst
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 22, 2023
RECOMMENDATION
Conduct public hearings and take the following actions:
1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006-1 (Maintenance Services) to the qualified electors for the Esplanade West Project (Annexation No. 88).
2) Adopt resolution declaring the results of the special election held on February 22, 2023, for the eighty -eighth annexation to Community Facilities District No. 2006 -1 (Maintenance Services).
3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the eighty-eighth annexation to Community Facilities District No. 2006-1 ( Maintenance Services) and amending Elk Grove
Municipal Code Section 3.19.010.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive the Fiscal Year 2022-23 Mid-Year Budget Report and consider a resolution amending the Fiscal Year 2022- 23 Budget and authorizing changes to the Fiscal Year 2022 -23 Position Control Listing [p. 1-23]
STAFF REPORT:
Shay Narayan, Budget Manager
PUBLIC COMMENT:
RECOMMENDATION
Review the Fiscal Year 2022 -23 Mid-Year Budget Report and adopt a resolution amending the Fiscal Year 2022-23 Budget and approving changes to the City’s Position Control Listing.
9.2 SUBJECT: Receive a p resentation on r ecent Economic Development Activities and information [p. 1]
STAFF REPORT:
Darrel Doan, Economic Development Director
PUBLIC COMMENT:
RECOMMENDATION
Receive a presentation on recent economic development
activities and information and provide feedback and direction to staff as appropriate.
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 22, 2023
9.3 SUBJECT: Receive information on workforce development training programs and consider a resolution authorizing the City Manager to execute a contract with Cyber Proud, Inc. to provide workforce development training services to Elk Grove residents in the fields of information technology and cybersecurity for a total not-to-exceed amount of $353,158, or other such amount as may be directed by the City Council [p. 1-48]
STAFF REPORT:
Luis Aguilar, Economic Development Program Manager
PUBLIC COMMENT:
RECOMMENDATION
Receive information on workforce development training
programs and adopt a resolution authorizing the City Manager to execute a contract with Cyber Proud, Inc. to provide workforce development training services to Elk Grove residents in the fields of information technology and cybersecurity for a total not -to- exceed amount of $353,158.
9.4 SUBJECT: Receive update on legislation passed in 2022 [p. 1]
STAFF REPORT:
Christal Love, Community Engagement and Government
Relations Manager
PUBLIC COMMENT:
RECOMMENDATION
Receive a presentation regarding legislation passed in 2022 that impacts the City of Elk Grove.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 22, 2023
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.