Elk Grove City Council
Regular Meeting, February 22, 2023
CIT
Y OF ELK GROVE
Incorporated July 1, 2000
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
Wednesday, February 22, 2023
CALL TO ORDER / ROLL CALL
May
or Singh- Allen called the regular City Council meeting of February 22, 2023, to order at 6:05 p.m.
Pr
esent: Mayor Singh- Allen, Vice Mayor Spease, and Council Members Brewer, Robles, and Suen.
Abs
ent: None.
Gi
ezi Bermudez led the Pledge of Allegiance.
May
or Singh-Allen asked that a moment of silence be observed.
APPROVAL OF CITY COUNCIL AGENDA
Motion: M/S Suen/ Robles to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
CLOSED SESSION
None.
PRESENTATIONS / ANNOUNCEMENTS
4.1 M
ayor Singh-Allen presented a proclamation in recognition of Black History Month to Dr. Margaret Fortune and Margaret S. Fortune.
PUBLIC COMMENT:
Gi
ezi Bermudez introduced himself and staff of California State Assembly District 10 representative Stephani e Nguyen’s District Office, now open and located at 9250 Laguna Springs Drive, Suite 220.
GENERAL ADMINISTRATION INFORMATION
Ci
ty Manager Jason Behrmann reviewed the Administrative Report for February 22, 2023 (filed).
CONSENT CALENDAR ITEMS
Elk Grove City Council
Regular Meeting, February 22, 2023
PUBLIC COMMENT
None.
Motion: M/
S Suen/ Brewer to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 7.1 : A
pproved City Council meeting minutes of the February 8, 2023 special and regular meetings.
Agenda Item No. 7.2: R
eceived report on City Manager approved purchases and
contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through February 14, 2023.
Agenda Item No. 7.3 : R
eceived report on Requests for Proposals, Qualifications, and Bids.
Agenda Item No. 7.4: R
eceived the Monthly Disbursement Summary and AP Check
Register Listing for January 1, 2023, through January 31, 2023, showing Automatic Clearing House Nos. 20808 through 20911; General Warrant Nos. 135610 through 135961; and Electronic Fund Transfer Nos. 90072499 through 90072516.
Agenda Item No. 7.5 : R
eceived Treasurer’s Report and Other Post -Employment
Retirement Benefits (OPEB) Report for the second quarter of Fiscal Year 2022-2023.
Agenda Item No. 7.6 : A
dopted Ordinance No. 02 -2023 levying and apportioning the special tax in the sixty-sixth annexation to Community Facilities District No. 2003-2 (Police Services) and amending Elk Grove Municipal Code Section 3.18.010 (Second Reading).
Agenda Item No. 7.7 : A
dopted Ordinance No. 03-2023 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006- 1 (Maintenance Services) (Annexation No. 87) and amending Elk Grove Municipal Code Section 3.19.010 (Second Reading).
Agenda Item No. 7.8: A
dopted: 1) Resolution No. 2023-034 resolution dispensing with the formal request for proposal process pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3); authorizing the City Manager to execute an amendment to the contract with Hinderliter, De Ll amas & Associates to provide Utility User Tax Administration and Transaction and Use Tax Consulting services; and authorizing an additional expenditure of funds not-to-exceed $262,517 plus the Transactions and Use Tax Contingent Fee [for a total expenditure of funds over the term of the contract not -to-exceed $342,517 plus the Contingent Fee ], and 2) Resolution No. 2023 -035 authorizing Hinderliter, DeLlamas & Associates to examine Transactions and Use tax records held by the California Department of Tax and Fee Administration.
Elk Grove City Council
Regular Meeting, February 22, 2023
Agenda Item No. 7.9 : Adopted Resolution No. 2023-036 authorizing the City Manager to execute a Cooperative Agreement with Caltrans for the Laguna Creek Trail-Crossing at State Route 99 Project (WTL016).
Agenda Item No. 7.10: Adopted Resolution No. 2023-037 approving the 8401 Laguna Palms Way Tenant Improvements – Phase 1 Security Improvements Project (WFC040); authorizing the City Manager to execute a construction contract with PRIDE Industries One, Inc. for the Project in the amount of $158,785; authorizing the City Engineer to approve change orders not-to-exceed $25,000; authorizing the City Manager to execute a construction contract with the second lowest responsible bidder, if the first lowest responsible bidder does not meet filing obligations (CEQA Exempt).
Agenda Item No. 7.11: Adopted Resolution No. 2023-038 authorizing the City Manager to execute a contract amendment with Mark Thomas and Company, Inc., for professional engineering services on the Laguna Creek Trail and Bruceville Road Sidewalk Improvements Project (WTL019) in the additional amount of $75,987 and authorizing the City Manager to execute future contract amendments not-to-exceed $100,000 (No further CEQA review required).
Agenda Item No. 7.12: Adopted Resolution No. 2023-039 approving the Final Map for Sheldon Farms Village 2 (Subdivision No. 18- 019.2) and authorizing the City Manager to execute the Subdivision Improvement Agreement (CEQA Exempt).
Agenda Item No. 7.13: Adopted Resolution No. 2023-040 authorizing the City Manager to execute an American Rescue Plan Act (ARPA) Subrecipient Agreement with the Elk Grove Homeless Assistance Resource Team (HART) to provide financial assistance to people experiencing homelessness to offset moving-related costs.
Agenda Item No. 7.14: Adopted Resolution No. 2023 -041 authorizing the City Manager to establish a Recruitment Incentive Program.
PUBLIC HEARINGS
Agenda Item No. 8.1 : A Public Hearing to c onsider a resolution adopting the Laguna Creek Inter-Regional Trail Master Plan (WAM011) (CEQA Exempt).
RECOMMENDATION
Adopt resolution:
1) Finding the Laguna Creek Inter -Regional Trail Master Plan exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15262 (Feasibility and Planning Studies) of Title 14 of the California Code of Regulations (State CEQA Guidelines); and
2) Adopting the Laguna Creek Inter-Regional Trail Master Plan.
Wi
th the aid of a visual presentation (filed), Carrie Whitlock, Strategic Planning and Innovation Program Manager, provided an overview of the staff report and recommendation.
May
or Singh-Allen declared the public hearing open.
Elk Grove City Council
Regular Meeting, February 22, 2023
PUBLIC COMMENT:
Sharon Anderson encouraged the City to sustain pursuing funding and working through regional trail connections, and consider trash receptacles inviting to be utilized (for example a trash can in the shape of a shark’s mouth).
Mayor Singh-Allen declared the public hearing closed.
Mayor Singh- Allen, with conse nsus of the City Council, supported continued engagement with the equestrian and rural communit ies regarding trail use, safety of facilities, and feasibility of trail networks for accommodating equestrian uses.
Staff noted that the Laguna Creek North Fork was a segment separate from this plan, and that segment was included under the Power Line Trail , which was a project still in progress.
Motion: M/
S Suen/ Robles to adopt Resolution No. 2023 -042 finding the Laguna Creek Inter-Regional Trail Master Plan exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15262 (Feasibility and Planning Studies) of Title 14 of the California Code of Regulations (State CEQA Guidelines); and adopting the Laguna Creek Inter -Regional Trail Master Plan. The motion passed by the following vote: Ayes: 5 (Singh -Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent:
0. Agenda Item No. 8.2 : A
Public Hearing in consideration of resolutions calling a special election and declaring results of the special election to annex certain territory as described to Community Facilities District No. 2006 -1 (Maintenance Services) for the Esplanade West Project and to introduce an ordinance levying and apportioning the special tax to the annexing area.
RECOMMENDATION
Conduct a public hearing and take the following actions:
1) Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006- 1 (Maintenance Services) to the qualified electors for the Esplanade West Project (Annexation No. 88).
2) Adopt resolution declaring the results of the special election held on February 22, 2023, for the eighty -eighth annexation to Community Facilities District No. 2006- 1 (Maintenance Services).
3) Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the eighty-eighth annexation to Community Facilities District No. 2006-1 (Maintenance Services) and amending Elk Grove Municipal Code Section 3.19.010.
With the aid of a visual presentation (filed), Renee Autar, Finance Analyst, provided an overview of the staff report and recommendation.
Mayor Singh-Allen declared the public hearing open.
Elk Grove City Council
Regular Meeting, February 22, 2023
PUBLIC COMMENT
None.
May
or Singh-Allen declared the public hearing closed.
Motion #1 : M/S Suen/Brewer to adopt Resolution No. 2023 -043 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006-1 (Maintenance Services) to the qualified electors for the Esplanade West Project (Annexation No. 88)
Ci
ty Clerk Jason Lindgren announced of 315 possible votes, 315 affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the election was available for Council consideration.
Motion #2: M/S Suen/Brewer to adopt Resolution No. 2023-044 declaring the results of the special election held on February 22, 2023, for the eighty -eighth annexation to Community Facilities District No. 2006-1 (Maintenance Services). The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Motion #3: M/S Suen/Brewer to introduce and waive the full reading, by substitution of title only, Ordinance No. 04 -2023 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006- 1 (Maintenance Services) (Annexation No. 88) and amending Elk Grove Municipal Code Section 3.19.010. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
Agenda Item No. 9.1 : Receive the Fiscal Year 2022- 23 Mid-Year Budget Report and consider a resolution amending the Fiscal Year 2022- 23 Budget and authorizing changes to the Fiscal Year 2022-23 Position Control Listing.
RECOMMENDATION
Review the Fiscal Year 2022- 23 Mid -Year Budget Report and adopt a resolution amending the Fiscal Year 2022-23 Budget and approving changes to the City’s Position Control Listing.
Wi
th the aid of a visual presentation (filed), Shay Narayan, Budget Manager, provided an overview of the staff report and recommendation.
PUBLIC COMMENT
None.
Elk Grove City Council
Regular Meeting, February 22, 2023
St
aff noted they would provide numbers on individuals projected to be served at the Adamstown Construction Project (a planned project for a house used as shared housing for formerly homeless seniors).
Counc
il Member Brewer noted that funding may be available through Office of Traffic and Safety grants for speed control program funding.
May
or Singh-Allen noted an Assembly Bill ( AB 333) being proposed to return funding to the Vehicle Abatement Program.
Motion: M/S Suen/ Spease to adopt Resolution No. 2023 -045 amending the Fiscal Year 2022- 23 Budget and authorizing changes to the Fiscal Year 2022- 23 Position Control Listing. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 9.2: Receive a presentation on recent Economic Development Activities and information.
RECOMMENDATION
Receive a presentation on recent economic development activities and information and provide feedback and direction to staff as appropriate.
Wi
th the aid of a visual presentation (filed), Darrel Doan, Economic Development Director, provided an overview presentation.
PUBLIC COMMENT:
Shar
on Anderson urged for protection of riparian corridors throughout the City , and to consider development around trails with commercial oriented uses inviting people on trails (and not storage unit facilities or industrial uses).
The C
ity Council received and filed the presentation.
Agenda Item No. 9.3 : Receive information on workforce development training programs and consider a resolution authorizing the City Manager to execute a contract with Cyber Proud, Inc. to provide workforce development training services to Elk Grove residents in the fields of information technology and cybersecurity for a total not -to- exceed amount of $353,158, or other such amount as may be directed by the City Council.
RECOMMENDATION
Receive information on workforce development training programs and adopt a resolution authorizing the City Manager to execute a contract with Cyber Proud, Inc. to provide workforce development training services to Elk Grove residents in the fields of information technology and cybersecurity for a total not-to-exceed amount of $353,158.
Wi
th the aid of a visual presentation (filed), Luis Aguilar, Economic Development Program Manager, provided an overview of the staff report and recommendation.
Elk Grove City Council
Regular Meeting, February 22, 2023
PUBLIC COMMENT
None.
Staff noted that the Elk Grove Unified School District (EGUSD) did not submit a response to the Request for Proposals, but staff w ould look at opportunities to re- engage the EGUSD.
Todd Frazee , Advanced Manufacturing Instructor at the Regional Manufacturing Training Center, stated that instruction for welding relate d to program offerings where the individual perform ed the welding, whereas laser welding was often based on programming a device to conduct the welding.
Staff noted transportation vouchers were available under the program (as the facilities were located in Sacram ento), and Coleen Morehead, CEO of Cyber Proud, Inc., noted the organization worked with the Sacramento Employment and Training Agency (SETA) to provide access to support services and assess eligibility of applicants for such services.
Motion: M/
S Spease/Robles to adopt Resolution No. 2023 -046 authorizing the City Manager to execute a contract with Cyber Proud, Inc. to provide workforce development training services to Elk Grove residents in the fields of information technology and cybersecurity for a total not-to-exceed amount of $353,158. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0;
Absent: 0.
Agenda Item No. 9.4: Receive update on legislation passed in 2022.
RECOMMENDATION
Receive a presentation regarding legislation passed in 2022 that impacts the City of Elk Grove.
With the aid of a visual presentation (filed), Christal Love- Lazard, Community Engagement and Government Relations Manager, provided an overview presentation.
PUBLIC COMMENT
None.
Mayor Singh-Allen requested sharing legislative bill summaries the City engages on to the full City Council to assist with advocacy on priority topics.
Staff noted compliance processes in relation to new regulations on bans of flavored tobacco products (commencing with informative letter s to retailers with a license on the new regulations, providing time for compliance, directions on how to remove products and apply for refunds from the state, and then timelines for inspections and enforcement that would commence after a period of time had passed to transition into compliance).
The City Council offered to extend introductions for staff to state and federal representatives.
Elk Grove City Council
Regular Meeting, February 22, 2023
The C
ity Council received and filed the presentation.
COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
Counc
il Member Robles had no items to report.
Counc
il Member Brewer noted an upcoming meeting of the Sacramento Public Library Authority.
Counc
il Member Suen stated the Sacramento Area Sewer District (SASD) meeting had been cancelled, and attended the Sacramento Area Council of Governments (SACOG) Board meeting.
Vi
ce Mayor Spease met with Congresswoman Matsui, attended the Cosumnes Community Services District (CCSD) 2 x 2 Committee meeting, and shared a resident request to look into the feasibility of creating additional access points to the Camden trail system.
May
or Singh-Allen attended the CCSD 2 x 2 Committee meeting, and noted upcoming meetings of the Sacramento Metropolitan Air Quality Management District , Sacramento Transportation Authority, and Sacramento Regional Transit District.
ADJOURNMENT
Wi
th no additional business to conduct, the February 22, 2023 City Council meeting was adjourned at 8:49 p.m.
JA SON LINDGREN, CITY CLERK
ATTEST:
BOBBIE SINGH-ALLEN, MAYOR