Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Kevin Spease, Vice Mayor Rod Brewer, Council Member Sergio Robles, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, May 10, 2023
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. C ALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 10, 2023
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamations declaring May 14, 2023 as Hmong American Day presented to Hmong Youth & Parents United and Mia Foster [p. 1-2]
4.2 P roclamation declaring May as Bike Month [p. 1]
4.3 Presentation by the Sacramento-Yolo Mosquito and Vector Control District
4.4 P roclamation recognizing May as Building Safety Month [p. 1]
4.5 P roclamation recognizing the week of May 21- 27 as Public Works Week [p. 1]
4.6 Youth Commission Semi-Annual Update to Council
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 A pprove City Council meeting minutes of the April 26, 2023 special and regular meetings [p. 1-16] (CITY CLERK)
7.2 Re ceive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through May 2, 2023 [p. 1-4]
(CITY CLERK)
7.3 R eceive report on Requests for Proposals, Qual ifications, and Bids [p. 1-2] (CITY CLERK)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 10, 2023
7.4 Receive Treasurer’s Report and Other Post -Employment Retirement Benefits Report for the Quarter ending March 31, 2023 [p. 1-10] (FINANCE)
7.5 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute an Agreement for Services for Independent Contractor with
CivicWell (formerly the Local Government Commission) for the provision of service s through the CivicSpark program, in an amount not-to-exceed $93,000, or other such amount as may be directed by the City Council [p. 1-20]
(STRATEGIC PLANNING)
7.6 Adopt resolutions declaring intention to: 1) annex territory t o Community Facilities District No. 2003-2 (Police Services) and to levy a special tax to pay for police services (Annexation No. 68); 2) annex territory to Community Facilities District No. 2006 -1 (Maintenance Services) and to levy a special tax to pay fo r maintenance services (Annexation No. 91); 3) annex territory to Street Maintenance District No. 1, Zone 3 -AM (Annexation No. 50) and to levy a special tax to pay for street maintenance; and 4) annex territory to Storm Water Drainage Fee Zone 2
(Annexation No. 61) for the 10069 Elk Grove Florin Road Tentative Parcel Map (TPM) Project pursuant to the Benefit Assessment Act of 1982 [p. 1-167]
(FINANCE)
7.7 Adopt resolutions: 1) approving the Final Map for Souza Dairy, Unit 5 (Subdivision No. 13-030-05) and authorizing the City Manager to execute the Subdivision Improvement Agreement with KB Home Sacramento and Public Improvement Agreement with 60 Acre Construction LLC; 2) approving the Final Map for Souza Dairy, Unit 6 (Subdivision No. 13-030-06) and authorizing the City Manager to execute the Subdivision Improvement Agreement with KB Home Sacramento; and 3) approving the Final Map for Souza Dairy, Unit 7 (Subdivision No. 13-030-07) and authorizing the City Manager to execute the Subdivision Improvement Agreement with Woodside 05N L.P. (CEQA Exempt) [p. 1-110]
(DEVELOPMENT SERVICES)
7.8 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.188(B)(3) and authorizing the City Manager to execute the sixth amendment to the agreement with Power Security Group, Inc. for security services at multiple City facilities in the amount of $112,800, for a total contract amount not to exceed $167,800, or other such amount as may be directed by the City Council [p. 1-43]
(COMMUNITY CENTER)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 10, 2023
7.9 Adopt resolution identifying the projects to be included in the SB1 project listing to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) for Fiscal Year 2023- 24 as required by the Road Repair and Accountability Act of 2017 (SB1) [p. 1-24] (PUBLIC WORKS)
7.10 Authorize recruitment to fill four anticipated vacancies on the Youth Commission [p. 1-2] (CITY CLERK)
8. PUBLIC HEARINGS
8.1 SUBJECT: A public hearing to consider a resolution approving the Community Development Block Grant (CDBG) 2023-2024 Action Plan and authorizing the City Manager to execute and file all documents required to receive U.S. Department of Housing and Urban Development CDBG funds (CEQA Exempt) [p. 1-95]
STAFF REPORT:
Alicia Tutt, Housing and Grant Specialist
Sarah Bontrager, Housing and Public Services Manager
PUBLIC COMMENT:
RECOMMENDATION
Adopt resolution approving the Action Plan; and authorize the City Manager to execute and file all documents required to receive US Department of Housing and Urban Development CDBG funds.
8.2 SUBJECT: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2003-2 (Police Services) for the Moser, Madeira South Village 4, and Bow Stockton Apartments Projects; Community Facilities District No. 2006-1 (Maintenance Services) for the Bow Stockton Apartments Project; Street Maintenance District No. 1, Zone 3-AL for the Bow Stockton Apartments and Sheldon Place Center Projects; Street Maintenance District No. 1, Zone 5-Y for the Moser and Madeira South Village 4 Projects; and Storm Water Drainage Fee Zone 2 for the Sheldon Place Center Project and to introduce ordinances levying and apportioning the special tax to the annexing areas [p. 1-176]
STAFF REPORT:
Renee Autar, Finance Analyst
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 10, 2023
RECOMMENDATION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003- 2 (Police
Services) to the qualified electors for the Moser, Madeira South Village 4, and Bow Stockton Apartments Projects
(Annexation No. 67).
A-2. Adopt resolution declaring the results of the special election held on May 10, 2023, for the sixty- seventh annexation to Community Facilities District No. 2003-2 (Police Services).
A-3. Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the sixty-seventh annexation to Community Facilities District No. 2003 -2 (Police Services) and amending Elk Grove
Municipal Code Section 3.18.010.
B-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006 -1 (Maintenance Services) to the qualified electors for the Bow Stockton Apartments Project.
B-2. Adopt resolution declaring the results of the special election held on May 10, 2023, for the ninetieth annexation to
Community Facilities District No. 2006 -1 (Maintenance
Services).
B-3. Introduce and waive the full reading, by substitution of title only, of an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006 -1 (Maintenance Services) (Annexation No. 90)
and amending Elk Grove Municipal Code Section 3.19.010.
C. Adopt resolution determining to levy assessments in Street Maintenance District No. 1 – 3-AL (Annexation No. 49) for the Bow Stockton Apartments and Sheldon Place Center Projects.
D. Adopt resolution determining to levy assessments in Street Maintenance District No. 1 – Zone 5-Y (Annexation No. 28) for the Moser and Madeira South Village 4 Projects.
E. Adopt resolution determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 60) for the
Sheldon Place Center Project.
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 10, 2023
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Consider a resolution authorizing the City Manager to execute the Measure E Tax Sharing Agreement with the Cosumnes Community Services District [p. 1-10]
STAFF REPORT:
Matt Paulin, Finance Director
Jason Behrmann, City Manager
PUBLIC COMMENT:
RECOMMENDATION
Adopt resolution authorizing the City Manager to execute the Measure E Tax Sharing Agreement with the Cosumnes
Community Services District.
9.2 SUBJECT: Consider a resolution accepting the Targeted State Grant for the 9260 Elk Grove Blvd. Library Improvements Project (WFC046) in the amount of $3,000,000; dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Chapter 3.42 and authorizing the City Manager to execute a contract with Group 4 Architecture Research + Planning, Inc. for Professional Services for Design Development through Construction Administration in an amount not to exceed $1,529,559, or other such amount as may be directed by the City Council, and amending the FY 2022-2023 Budget and FY 2022- 2027 Capital Improvement Program [p. 1-34]
STAFF REPORT:
Samuel Grimm, Senior Civil Engineer
PUBLIC COMMENT:
RECOMMENDATION
Adopt resolution:
1) Accepting the Targeted State Grant for the 9260 Elk Grove Blvd. Library Improvement Project (WFC046) (Project) in the amount of $3,000,000 and authorizing the City Manager to execute all necessary documents;
2) Dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3) and authorizing the City Manager to execute a contract with Group 4 Architecture Research + Planning, Inc. for
Professional Services for Design Development through
Construction Administration for the Project in an amount not to exceed $1,529,559; and
3) Authorizing amendments to the FY 2022- 23 Budget and FY 2022-27 Capital Improvement Program as described.
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 10, 2023
9.3 SUBJECT: Receive information and provide direction to staff regarding converting thirteen contract positions to City positions in the Public Works Department [p. 1-9]
STAFF REPORT:
Kristin Parsons, Deputy Public Works Director - Engineering Sean Gallagher, Deputy Public Works Director – Operations
PUBLIC COMMENT:
RECOMMENDATION
Receive information and provide direction to staff regarding converting thirteen contract positions to City positions in the Public Works (PW) Department in Fiscal Year 2023-24. Should the City Council agree with staff’s recommendations, these positions wi ll be included in the City’s proposed Fiscal Year 2023-24 Budget, anticipated to be presented to Council at the City Council meeting on May 24, 2023 and adopted in June.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.