Elk Grove City Council
Regular Meeting, May 10, 2023
CIT
Y OF ELK GROVE
Incorporated July 1, 2000
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
Wednesday, May 10, 2023
CALL TO ORDER / ROLL CALL
May
or Singh-Allen called the regular City Council meeting of May 10, 2023, to order at 6:05 p.m.
Pr
esent: Mayor Singh- Allen, Vice Mayor Spease, and Council Members Brewer, Robles, and Suen.
Abs
ent: None.
Shar
on Anderson led the Pledge of Allegiance.
May
or Singh-Allen asked that a moment of silence be observed.
APPROVAL OF CITY COUNCIL AGENDA
Motion: M/S Suen/ Robles to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
CLOSED SESSION
None.
PRESENTATIONS / ANNOUNCEMENTS
4.1 M
ayor Singh-Allen presented proclamations declaring May 14, 2023 as Hmong American Day presented to Hmong Youth & Parents United and Mia Foster.
Mar
ie Vue believed her request for a similar proclamation was met with artificial hurdles, bias against the Hmong community, and discriminatory practices, and she believed such conduct needed to be investigated.
4.2 C
ouncil Member Robles presented a proclamation declaring May as Bike Month presented to the Elk Grove Cycling Club and Sacramento Area Bicycle Advocates.
4.3 W
ith the aid of a visual presentation (filed), Gary Goodman provided a presentation of the Sacramento-Yolo Mosquito and Vector Control District.
4.4 V
ice Mayor Spease presented a proclamation recognizing May as Building Safety Month to Building Official Brian Frenger and Assistant Fire Chief / Fire Marshal Lantz Rey.
Elk Grove City Council
Regular Meeting, May 10, 2023
4.5 Council Member Suen presented a proclamation recognizing the week of May 21-27 as Public Works Week to Public Works Director Jeffrey Werner.
4.6 With the aid of a visual presentation (filed), the Youth Commission provided the Semi- Annual Update to Council.
Mayor Singh- Allen requested the recruitment opportunity for the Youth Commissi on vacancies include outreach to encourage applicants from charter and private schools.
PUBLIC COMMENT:
Debra Klink , E
stella Drake (informational card filed), Katherine Mendoza (visual presentation filed), Kimberly Mendoza (visual presentation filed), Gayle Platsis , Paula Schliekelman, Diane Schramm -Agnello, and Jerry Pla tsis requested the City provide additional resources for veterinary care to provide spay and neuter services to address feral cat colonies in Elk Grove. Suggestions were made to consider offering additional days for spay / neuter services (including weekend services) for feral cats, hiring another Veterinarian and shelter staff, consider use of an online scheduling system for spay / neuter services, and using space at the Animal Shelter to hold feral cats brought in until such time as surgeries could be conducted. Ms. Schramm -Agnello noted that City Animal Control and the Cosumnes Community Services District had previously allowed temporary shelters and feeding stations throughout the community, but recently notice had been received that such facilities needed to be removed.
R
andy Bekker voiced appreciation that the City was defending against the litigation of the State of California in relation to the Oak Rose Apartments development project application.
Mayor Singh-Allen requested staff look at the potential to provide online scheduling for Animal Shelter spay / neuter services.
GENERAL ADMINISTRATION INFORMATION
City Manager Jason Behrmann reviewed the Administrative Report for May 10, 2023 (filed).
CONSENT CALENDAR ITEMS
PUBLIC COMMENT
None.
Motion: M/
S Spease/ Suen to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 7.1 : A
pproved City Council meeting minutes of the April 26, 2023 special and regular meetings.
Elk Grove City Council
Regular Meeting, May 10, 2023
Agenda Item No. 7.2: R eceived report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through May 2, 2023.
Agenda Item No. 7.3 : R
eceived report on Requests for Proposals, Qualifications, and Bids.
Agenda Item No. 7.4: R
eceive Treasurer’s Report and Other Post -Employment
Retirement Benefits Report for the Quarter ending March 31, 2023.
Agenda Item No. 7.5 : A
dopt Resolution No. 2023 -096 dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute an Agreement for Services for Independent Contractor with CivicWell (formerly the Local Government Commission) for the provision of services through the CivicSpark program, in an amount not -to- exceed $93,000.
Agenda Item No. 7.6: A
dopted: 1) Resolution No. 2023-097 declaring intention to annex territory to Community Facilities District No. 2003-2 (Police Services) and to levy a special tax to pay for police services (Annexation No. 68); 2) Resolution No. 2023-098 declaring intention to annex territory to Community Facilities District No. 2006- 1 (Maintenance Services) and to levy a special tax to pay for maintenance services (Annexation No. 91); 3) Resolution No. 2023-099 declaring intention to annex territory to Street Maintenance District No. 1, Zone 3-AM (Annexation No. 50) and to levy a special tax to pay for street maintenance; and 4) Resolution No. 2023-100 declaring intention to annex territory to Storm Water Drainage Fee Zone 2 (Annexation No. 61) for the 10069 Elk Grove Florin Road Tentative Parcel Map (TPM) Project pursuant to the Benefit Assessment Act of 1982.
Agenda Item No. 7.7: A
dopted: 1) Resolution No. 2023-101 approving the Final Map for Souza Dairy, Unit 5 (Subdivision No. 13- 030-05) and authorizing the City Manager to execute the Subdivision Improvement Agreement with KB Home Sacramento and Public Improvement Agreement with 60 Acre Construction LLC; 2) Resolution No. 2023-102 approving the Final Map for Souza Dairy, Unit 6 (Subdivision No. 13- 030-06) and authorizing the City Manager to execute the Subdivision Improvement Agreement with KB Home Sacramento; and 3) Resolution No. 2023-103 approving the Final Map for Souza Dairy, Unit 7 (Subdivision No. 13-030-07) and authorizing the City Manager to execute the Subdivision Improvement Agreement with Woodside 05N L.P. (CEQA Exempt).
Agenda Item No. 7.8 : A
dopted Resolution No. 2023 -104 dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.188(B)(3) and authorizing the City Manager to execute the sixth amendment to the agreement with Power Security Group, Inc. for security services at multiple City facilities in the amount of $112,800, for a total contract amount not to exceed $167,800.
Agenda Item No. 7.9 : A
dopted Resolution No. 2023-105 identifying the projects to be included in the SB1 project listing to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) for Fiscal Year 2023-24 as required by the Road Repair and Accountability Act of 2017 (SB1).
Elk Grove City Council
Regular Meeting, May 10, 2023
Age nda Item No. 7.10 : Authorized recruitment to fill four anticipated vacancies on the Youth Commission.
PUBLIC HEARINGS
Agenda Item No. 8.1: A
public hearing to consider a resolution approving the Community Development Block Grant (CDBG) 2023- 2024 Action Plan and authorizing the City Manager to execute and file all documents required to receive U.S. Department of Housing and Urban Development CDBG funds (CEQA Exempt).
RECOMMENDATION
Adopt resolution approving the Action Plan; and authorizing the City Manager to execute and file all documents required to receive US Department of Housing and Urban Development CDBG funds.
Alicia Tutt, Housing and Grant Specialist, provided an overview of the staff report and recommendation.
Mayor Singh-Allen declared the public hearing open.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Motion: M/
S Suen/ Brewer to adopt Resolution No. 2023 -106 approving the Action Plan; and authorize the City Manager to execute and file all documents required to receive US Department of Housing and Urban Development CDBG funds. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 8.2 : C
onduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2003 -2 (Police Services) for the Moser, Madeira South Village 4, and Bow Stockton Apartments Projects; Community Facilities District No. 2006-1 (Maintenance Services) for the Bow Stockton Apartments Project; Street Maintenance District No. 1, Zone 3-AL for the Bow Stockton Apartments and Sheldon Place Center Projects; Street Maintenance District No. 1, Zone 5-Y for the Moser and Madeira South Village 4 Projects; and Storm Water Drainage Fee Zone 2 for the Sheldon Place Center Project and to introduce ordinances levying and apportioning the special tax to the annexing areas.
RECOMMENDAT
ION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003-2 (Police Services) to the qualified electors for the Moser, Madeira South Village 4, and Bow Stockton Apartments Projects (Annexation No. 67).
Elk Grove City Council
Regular Meeting, May 10, 2023
A-2. Adopt resolution declaring the results of the special election held on May 10, 2023, for the sixty -seventh annexation to Community Facilities District No. 2003 -2 (Police Services).
A-3. Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the sixty- seventh annexation to Community Facilities District
No. 2003- 2 (Police Services) and amending Elk Grove Municipal Code Section
3.18.010.
B-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 (Maintenance Services) to the qualified electors for the Bow Stockton Apartments Project.
B-2. Adopt resolution declaring the results of the special election held on May 10, 2023, for the ninetieth annexation to Community Facilities District No. 2006- 1 (Maintenance Services).
B-3. Introduce and waive the full reading, by substitution of title only, of an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District
No. 2006-1 (Maintenance Services) (Annexation No. 90) and amending Elk Grove Municipal Code Section 3.19.010.
C. Adopt resolution determining to levy assessments in Street Maintenance District No. 1 – 3-AL (Annexation No. 49) for the Bow Stockton Apartments and Sheldon Place Center Projects.
D. Adopt resolution determining to levy assessments in Street Maintenance District No. 1 – Zone 5-Y (Annexation No. 28) for the Moser and Madeira South Village 4 Projects.
E. Adopt resolution determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 60) for the Sheldon Place Center Project.
With the aid of a visual presentation (filed), Renee Autar, Finance Analyst , provided an overview of the staff report and recommendation.
Note: Council Member Brewer left at 7:52 p.m.
Mayor Singh-Allen declared the public hearing open for CFD 2003-2.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Motion #A-
1: M/S Suen/ Spease to adopt Resolution No. 2023 -107 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003-2 (Police Services) to the qualified electors for the Moser, Madeira South Village 4, and Bow Stockton Apartments Projects (Annexation No. 67). The motion passed by the following vote: Ayes: 4 (Singh-Allen, Spease, Robles, and Suen); Noes: 0; Absent: 1 (Brewer).
N
ote: Council Member Brewer returned at 7:56 p.m.
Elk Grove City Council
Regular Meeting, May 10, 2023
City Clerk Jason Lindgren announced of 252 possible votes, 252 affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two- thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the election was available for Council consideration.
Motion #A -
2: M/S Suen/Spease to adopt Resolution No. 2023 -108 declaring the results of the special election held on May 10, 2023, for the sixty -seventh annexation to Community Facilities District No. 2003-2 (Police Services). The motion passed by the following vote: Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0;
Absent: 0.
Motion #A-
3: M/S Suen/Spease to introduce and waive the full reading, by substitution of title only, Ordinance No. 09 -2023 levying and apportioning the special tax in the sixty- seventh annexation to Community Facilities District No. 2003- 2 (Police Services) and amending Elk Grove Municipal Code Section 3.18.010. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0;
Absent: 0.
M
ayor Singh-Allen declared the public hearing open for CFD 2006-1.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Motion #B-
1: M/S Suen/ Spease to adopt Resolution No. 2023 -109 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006-1 (Maintenance Services) to the qualified electors for the for the Bow Stockton Apartments Project. The motion passed by the following vote: Ayes: 5 (Singh -Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent:
0. C
ity Clerk Lindgren announced of 144 possible votes, 144 affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two- thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the election was available for Council consideration.
Motion #B -
2: M/S Suen /Spease to adopt Resolution No. 2023 -110 declaring the results of the special election held on May 10, 2023, for the ninetieth annexation to Community Facilities Distric t No. 2006- 1 (Maintenance Services). The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Motion #B-
3: M/S Suen/Spease to introduce and waive the full reading, by substitution of title only, Ordinance No. 10-2023 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006- 1 (Maintenance Services) (Annexation No. 90) and amending Elk Grove Municipal Code Section 3.19.010. The Elk Grove City Council
Regular Meeting, May 10, 2023
motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Mayor Singh-Allen declared the public hearing open for SMD-1, Zone 3-AL.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
City Clerk Lindgren stated there was no majority protest. Of 148 possible votes (weighted according to the proportional financial obligation for each property), 148 affirmative votes were returned. The ballot s approved the proposed assessments and the proposed inflation adjustment limit described for the parcel s identified in the ballot s.
A resolution determining to levy assessments in the district was available for Council consideration.
Motion C:
M/S Suen/Spease to adopt Resolution No. 2023 -111 determining to levy assessments in Street Maintenance District No. 1 – 3-AL (Annexation No. 49) for the Bow Stockton Apartments and Sheldon Place Center Projects. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0;
Absent: 0.
M
ayor Singh-Allen declared the public hearing open for SMD-1, Zone 5Y.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
City Clerk Lindgren stated there was no majority protest. Of 108 possible votes (weighted according to the proportional financial obligation for each property), 108 affirmative votes were returned. The ballot s approved the proposed assessments and the proposed inflation adjustment limit described for the parcel s identified in the ballot s.
A resolution determining to levy assessments in the district was available for Council consideration.
Motion D:
M/S Suen/Spease to adopt Resolution No. 2023 -112 determining to levy assessments in Street Maintenance District No. 1 – Zone 5-Y (Annexation No. 28) for the Moser and Madeira South Village 4 Projects. The motion passed by the following vote: Ayes: 5 (Singh -Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent:
0. M
ayor Singh-Allen declared the public hearing open for SWDF Zone 2, Annexation 60.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Elk Grove City Council
Regular Meeting, May 10, 2023
City Clerk Lindgren stated there was no majority protest. Of 6 possible votes (weighted according to the proportional financial obligation for each property), 6 affirmative votes were returned. The ballot s approved the proposed assessments and the proposed inflation adjustment limit described for the parcel s identified in the ballot s. A resolution determining to levy assessments in the district was available for Council consideration.
Motion E: M/
S Suen/Spease to adopt Resolution No. 2023 -113 determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 60) for the Sheldon Place Center Project. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
Agenda Item No. 9.1 : C
onsider a resolution authorizing the City Manager to execute the Measure E Tax Sharing Agreement with the Cosumnes Community Services District.
RECOMMENDATION
Adopt resolution authorizing the City Manager to execute the Measure E Tax Sharing Agreement with the Cosumnes Community Services District.
With the aid of a visual presentation (filed), Jason Behrmann, City Manager, provided an overview of the staff report and presentation.
PUBLIC COMMENT
None.
Motion: M/
S Brewer /Suen to adopt Resolution No. 2023 -114 authorizing the City Manager to execute the Measure E Tax Sharing Agreement with the Cosumnes Community Services District . The motion passed by the following vote: Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 9.2: C
onsider a resolution accepting the Targeted State Grant for the 9260 Elk Grove Blvd. Library Improvements Project (WFC046) in the amount of $3,000,000; dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Chapter 3.42 and authorizing the City Manager to execute a contract with Group 4 Architecture Research + Planning, Inc. for Professional Services for Design Development through Construction Administration in an amount not to exceed $1,529,559, or other such amount as may be directed by the City Council, and amending the FY 2022-2023 Budget and FY 2022-2027 Capital Improvement Program.
RECOMMENDATION
Adopt resolution:
1) Accepting the Targeted State Grant for the 9260 Elk Grove Blvd. Library Improvement Project (WFC046) (Project) in the amount of $3,000,000 and authorizing the City Manager to execute all necessary documents;
2) Dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3) and authorizing the City Manager to execute Elk Grove City Council
Regular Meeting, May 10, 2023
a contract with Group 4 Architecture Research + Planning, Inc. for Professional Services for Design Development through Construction Administration for the Project in an amount not to exceed $1,529,559; and
3) Authorizing amendments to the FY 2022- 23 Budget and FY 2022- 27 Capital Improvement Program as described.
With the aid of a visual presentation (filed), Sam uel Grimm, Senior Civil Engineer , provided an overview of the staff report and presentation.
PUBLIC COMMENT:
Jeff Rubin voiced support for the staff recommendation.
Motion: M/
S Brewer /Spease to adopt Resolution No. 2023 -115 accepting the Targeted State Grant for the 9260 Elk Grove Blvd. Library Improvement Project (WFC046) (Project) in the amount of $3,000,000 and authorizing the City Manager to execute all necessary documents ; dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Secti on 3.42.140(B)(3) and authorizing the City Manager to execute a contract with Group 4 Architecture Research + Planning, Inc. for Professional Services for Design Development through Construction Administration for the Project in an amount not to exceed $1, 529,559; and authorizing amendments to the FY 2022- 23 Budget and FY 2022- 27 Capital Improvement Program as described. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 9.3 : R
eceive information and provide direction to staff regarding converting thirteen contract positions to City positions in the Public Works Department.
RECOMMENDATION
Receive information and provide direction to staff regarding converting thirteen contract positions to City positions in the Public Works (PW) Department in Fiscal Year 2023- 24.
Should the City Council agree with staff’s recommendations, these positions will be included in the City’s proposed Fiscal Year 2023-24 Budget, anticipated to be presented to Council at the City Council meeting on May 24, 2023 and adopted in June.
With the aid of a visual presentation (filed), Kristin Parsons, Deputy Public Works Director – Engineering, and Sean Gallagher, Deputy Public Works Director – Operations, provided an overview of the staff report and recommended changes.
PUBLIC COMMENT
None.
The City Council voiced agreement with the staff recommendations converting thirteen contract positions to City positions in the Public Works Department to be included in the Fiscal Year 2023-24 Budget.
COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
Elk Grove City Council
Regular Meeting, May 10, 2023
Pol
ice Chief Bobby Davis provided an overview of memorial events re cently held in honor of Ty Lenehan at the local, state, and federal levels.
Counc
il Member Robles attended the Sacramento Regional County Sanitation District Board of Directors meeting.
Counc
il Member Brewer attended the Sacramento Public Library Authority Board meeting and noted upcoming meetings w ould address the Sacramento Public Library Authority Budget.
Counc
il Member Suen attended the Sacramento Regional County Sanitation District Board of Directors meeting, and attended the candlelight vigil held in memory of Ty Lenehan.
Vi
ce Mayor Spease noted an upcoming meeting of the Sacramento Transportation Authority Board. Mr. Spease recommended that the discussion with the Elk Grove Historical Society include consideration for the organization to consider educational events for the observance of Juneteenth.
May
or Singh- Allen stated the Sacramento Transportation Authority created a subcommittee to discuss and gauge public sentiment to consider a future tax measure.
ADJOURNMENT
Wi
th no additional business to conduct, the May 10, 2023 City Council meeting was adjourned at 9: 03 p.m. in memory of Shirley Peters and victims of recent gun violence and mass shooting events of the past few weeks.
JA SON LINDGREN, CITY CLERK
ATTEST:
BOBBIE SINGH-ALLEN, MAYOR