Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Kevin Spease, Vice Mayor Rod Brewer, Council Member Sergio Robles, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, May 24, 2023
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamations recognizing May as Asian American and Pacific Islander Heritage Month [p. 1-2]
4.2 Proclamation recognizing May 12, 2023 as Child Care Provider Appreciation Day [p. 1]
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 24, 2023
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the May 10, 2023 special and regular meetings [p. 1-14] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through May 16, 2023 [p. 1-2]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Receive the Monthly Disbursement Summary and AP Check Register Listing for April 1, 2023, through April 30, 2023, showing Automatic Clearing House Nos. 21110 through 21195; General Warrant Nos. 136842 through 137250; and Electronic Fund Transfer Nos. 90072562 through 90072583 [p. 1-53]
(FINANCE)
7.5 Adopt Ordinance No. 09 -2023 levying and apportioning the special tax in the sixty -seventh annexation to Community Facilities District No. 2003-2 (Police Services) and amending Elk Grove Municipal Code Section 3.18.010 ( Second Reading ) [p. 1-3] (FINANCE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 24, 2023
7.6 Adopt Ordinance No. 10 -2023 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006 -1 (Maintenance Services) (Annexation No. 90) and amending Elk Grove Municipal Code Section 3.19.010 (Second Reading) [p. 1-3] (FINANCE)
7.7 Adopt resolution authorizing the City Manager to execute a six-year contract with an optional three- year extension with Maze & Associates for Annual Financial Audit Services for a total contract amount not to exceed $1,008,900 over a nine-year period, or other such amount as may be directed by the City Council [p. 1 -27] (FINANCE)
7.8 Adopt resolution authorizing the Finance Director to sell or otherwise dispose of surplus City property in the form of Law Enforcement Vehicles and Law Enforcement Equipment [p. 1-4] (FINANCE)
7.9 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.188(B)(3), and authorizing the City Manager to execute a three-year contract extension with Central Square Technologies (Superion, LLC), Inc. for Citywide software products and services in an amount of $1,232,545.75, or other such amount as may be directed by the City Council for a total compensation amount not to exceed $9,033,882.75 [p. 1-10]
(INFORMATION SERVICES)
7.10 Receive and file the FY 2022 -2027 Capital Improvement Program Quarterly Status Report for the Third Quarter of Fiscal Year 2022-23 [p. 1-17] (PUBLIC WORKS)
7.11 Adopt resolution approving Pavement Repairs – Grant Line Road (MP2304) and 2023 Pavement Slurry Seal and Resurfacing
Phase 4 (WPR023) Projects; authorizing the City Manager to execute a construction contract with A. Teichert & Son, Inc. for the Pavement Repairs – Grant Line Road (MP2304) and 2023
Pavement Slurry Seal and Resurfacing Phase 4 (WPR023)
Projects in the amount of $1,647,167.15; authorizing the City Engineer to approve change orders not-to-exceed $164,720; and authorizing the City Manager to execute a construction contract with the second lowest bidder, if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-12]
(PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 24, 2023
7.12 Adopt resolution approving the 8380 and 8400 Laguna Palms Way Tenant Improvements (WFC038) (WFC039) Projects –
Phase 1 Procure and Install Heating, Ventilation and Air Conditioning (HVAC) Units; authorizing the City Manager to execute a construction contract with Mesa Energy Systems, Inc. for the Projects in the amount of $999,500; authorizing the City Engineer to approve change orders not-to-exceed $100,000; and authorizing the City Manager to execute a construction contract with the second lowest bidder, if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-9]
(PUBLIC WORKS)
7.13 Adopt resolution authorizing the City Manager to execute master services contracts with KCM Engineering, Inc.; Unico
Engineering, Inc.; Psomas; Dewberry Engineering, Inc., and NV5, Inc. for On-Call Construction Management Services, each in an amount not to exceed $5,000,000 or other such amount as may be directed by the City Council [p. 1-545]
(PUBLIC WORKS)
7.14 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.188(B)(3) and authorizing the City Manager to execute an amendment to the contract with Azteca Systems, LLC, for the licensing and maintenance of the Cityworks Computerized Maintenance Management System for the Public Works
Department, for a total six -year not -to-exceed amount of $616,997.51, or other such amount as may be directed by the City Council [p. 1-25]
(PUBLIC WORKS)
7.15 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute an amendment to the contract with Rockwood Consulting for city newsletter services (Contract No. C-20-233) extending the term for a period of one year and authorizing additional expenditures of $119,240 [for a total expenditure of funds over the contract term not to exceed $411,860], or other such amount as may be directed by the City Council [p. 1-22]
(PUBLIC AFFAIRS)
7.16 Adopt resolution opposing the Taxpayer Protection and Government Accountability Act (Initiative AG# 21-0042A1) [p. 1-17] (COMMUNITY
ENGAGEMENT)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 24, 2023
8. PUBLIC HEARINGS
8.1 SUBJECT: A Public Hearing to consider a resolution confirming the Laguna West Service Area Fiscal Year 2023-24 Annual Report and ordering the levy for the Laguna West Service Area (formerly County Service Area No. 5) for Fiscal Year 2023-24 [p. 1-77]
STAFF REPORT:
Renee Autar, Finance Analyst II
PUBLIC COMMENT:
RECOMMENDATION
Adopt resolution confirming the Laguna West Service Area Fiscal Year 2023-24 Annual Report and ordering the levy for Laguna West Service Area (formerly County Service Area No. 5) for Fiscal Year 2023-24.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Consider a resolution levying the Fiscal Year 2023-24 Special Taxes or Special Assessments for Seven Community Facilities and Special Districts [p. 1-42]
STAFF REPORT:
Renee Autar, Finance Analyst II
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution levying the Fiscal Year 2023-24 Special Taxes or Special Assessments for seven Community Facilities Districts (“CFD”) and other Special Districts.
9.2 SUBJECT: Consider an ordinance amending the City of Elk Grove Zoning Map, and a resolution approving a Tentative Subdivision Map, Design Review for Subdivision Layout, and Tree Removal Permit for the Pleasant Grove Estates Project (PLNG22-040) (No Further Environmental Review Required) (Continued from April 26, 2023) [p. 1-112]
STAFF REPORT:
Joseph Daguman, Associate Planner
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 24, 2023
RECOMMENDATION
Receive information from staff and take the following actions:
1) Introduce and waive the full reading, by substitution of title only, an ordinance finding no further environmental review is required pursuant to State CEQA Guidelines Section 15183 and
approving rezone for the Pleasant Grove Estates Project (PLNG22-040); Assessor’s Parcel Number 127-0110-024); and 2) Adopt resolution finding no further environmental review is necessary for the Pleasant Grove Estates Project pursuant to CEQA Guidelines Section 15183 (Projects Consistent with a Community Plan, General Plan, or Zoning); and approving a Tentative Subdivision Map, Design Review for Subdivision Layout, and Tree Removal Permit to subdivide one parcel totaling ±31.4 gross acres into 14 new single residential parcels, one detention basin, and one remainder lot as described in Exhibit A and shown on Exhibit B to the Resolution.
9.3 SUBJECT: Consider an Ordinance amending Elk Grove Municipal Code Chapter 10.48 Speed Zones, to establish Speed Limits on Kammerer Road [p. 1-14]
STAFF REPORT:
Gordon Lum, Interim City Traffic Engineer
Kristin Parsons, Deputy Public Works Director
PUBLIC COMMENT:
RECOMMENDATION
Introduce and waive the full reading, by substitution of title only, an ordinance amending Elk Grove Municipal Code Chapter 10.48 (Speed Zones) to establish speed limits on Kammerer Road.
9.4 SUBJECT: Receive an overview report of the Proposed 2023 through 2028 Capital Improvement Program and provide direction as appropriate [p. 1-8]
STAFF REPORT:
Christina Castro, Capital Program Division Manager
PUBLIC COMMENT:
RECOMMENDATION
Receive an overview report of the proposed 2023- 2028 Capital Improvement Program (CIP) and provide direction as appropriate.
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 24, 2023
9.5 SUBJECT: Presentation of the Proposed Fiscal Year 2023-24 Annual Budget [p. 1]
STAFF REPORT:
Shay Narayan, Budget Manager
PUBLIC COMMENT:
RECOMMENDATION
Receive a presentation of the Proposed Fiscal Year 2023-24 Annual Budget and provide direction as appropriate.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.