Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Kevin Spease, Vice Mayor Rod Brewer, Council Member Sergio Robles, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, June 14, 2023
6:00 P.M.
Elk Grove City Hall - City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 14, 2023
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Presentation of the 2023 NorCalCyber Mayors Cup
4.2 Proclamation recognizing June 19, 2023 as Juneteenth [p. 1]
4.3 Proclamation recognizing June 2023 as LGBTQIA+ Pride Month [p. 1]
4.4 Certificate of Recognition to Rakesh Pal and the Parkgate Neighborhood Group [p. 1]
4.5 Republic Services – Annual Report
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take act ion on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the May 24, 2023 special and regular meetings [p. 1-15] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through June 6, 2023 [p. 1-2]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qu alifications, and Bids [p. 1] (CITY CLERK)
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 14, 2023
7.4 Adopted Ordinance No. 11-2023 finding no further environmental review is required pursuant to State CEQA Guidelines Section 15183 and approving rezone for the Pleasant Grove Estates Project (PLNG22 -040); Assessor’s Parcel Number 127 -0110- 024) (Second Reading) [p. 1-6]
(PLANNING)
7.5 Adopted Ordinance No. 12-2023 amending Elk Grove Municipal Code Chapter 10.48 (Speed Zones) to establish speed limits on Kammerer Road (Second Reading) [p. 1-11]
(PUBLIC WORKS)
7.6 Adopt resolution authorizing the City Manager to execute Credit Reimbursement Agreements with Reynen & Bardis Construction, LLC, for privately constructed public facilities included in the Elk Grove Roadway Fee and Southeast Policy Area and Laguna Ridge Specific Plan Phase 3 Drainage Impact Fee Programs for the benefit of the Telos Greens and Mendes Projects [p. 1 -97] (FINANCE)
7.7 Adopt resolution authorizing the City Manager to execute Credit Reimbursement Agreements with Taylor Morrison of California, LLC, for privately constructed public facilities included in the Elk Grove Southeast Policy Area and Laguna Ridge Specific Plan Phase 3 Drainage Impact Fee Program for the benefit of the Bruceville Meadows Project [p. 1-44]
(FINANCE)
7.8 Adopt resolution authorizing the City Manager to execute a three- year contract, with three one -year extension options, with Carl Warren & Company, LLC, to provide subrogation services in an amount not to exceed $165,000, or other such amount as may be directed by the City Council [p. 1-25]
(RISK MANAGEMENT)
7.9 Adopt resolution authorizing the City Manager or their designee to determine the types of insurance, reinsurance, and self - insurance programs needed to protect the City, to determine the appropriate amounts of coverage, deductibles, and self -insured retentions for each, and to execute all documents and
instruments and carry out all actions needed to effect such programs [p. 1-5]
(RISK MANAGEMENT)
7.10 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code 3.42.140(B)(3) and authorizing the City Manager to execute a contract with CDW Government, LLC for professional services for the
implementation of Microsoft’s PowerBI software for a not to exceed amount of $84,000, or other such amount as may be directed by the City Council [p. 1-56]
(INFORMATION TECHNOLOGY )
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 14, 2023
8. PUBLIC HEARINGS
8.1 SUBJECT: A Public Hearing to consider a resolution setting Residential Solid Waste Service Rates for Fiscal Year 2023-24 (Rate Year 20) [p. 1-9]
STAFF REPORT:
Kimberly Taylor, Recycling & Waste Manager
PUBLIC COMMENT:
RECOMMENDATION
Adopt a resolution setting Residential Solid Waste Service Rates for Fiscal Year 2023-24 (Rate Year 20) effective July 1, 2023.
8.2 SUBJECT: A Public Hearing to consider a resolution adopting the Budget for Fiscal Year 2023-24 and the Capital Improvement Program for Fiscal Years 2023 -24 through 2027-28, setting the Annual Appropriations Limit, adopting the Fiscal Year 2023 -24 Investment Policy, and adopting an updated City -Wide Salary Schedule [p. 1-67]
STAFF REPORT:
Shay Narayan, Budget Manager
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution adopting the Budget for Fiscal Year 2023-24 and the Capital Improvement Program for Fiscal Years 2023-24 through 2027-28, setting the Annual Appropriations Limit, adopting the Fiscal Year 2023- 24 Investment Policy, and adopting an updated City-Wide Salary Schedule.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Consider a resolution dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code Chapter 3.42.140(B)(3) and authorizing the City Manager to execute an agreement with the Sacramento County District Attorney’s Office for a Community Prosecution Program for a total amount not to exceed $1,074,000, or other such amount as may be directed by the City Council, through June 30, 2026 [p. 1-14]
STAFF REPORT:
Robert Davis, Chief of Police
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 14, 2023
RECOMMENDATION
Adopt resolution dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code Chapter
3.42.140(B)(3) and authorizing the City Manager to execute an agreement with the Sacramento County District Attorney’s Office for a Community Prosecution Program for a total amoun t not to exceed $1,074,000 through June 30, 2026.
9.2 SUBJECT: Receive a Presentation on Historic Downtown Elk Grove (Old Town) Marketing Campaign [p. 1]
STAFF REPORT:
Darrell Doan, Economic Development Director
PUBLIC COMMENT:
RECOMMENDATION
Receive a presentation on a proposed marketing campaign for Historic Downtown Elk Grove (Old Town) and provide feedback and direction to staff as appropriate.
9.3 SUBJECT: Receive a presentation on a potential City entry identification program, provide direction on preferred design options, and consider a resolution amending the Fiscal Year 2023- 2024 Budget and FY 2023-2024 Capital Improvement Program by $240,000 [p. 1-10]
STAFF REPORT:
Jeff Werner, Public Works Director
PUBLIC COMMENT:
RECOMMENDATION
Receive a presentation on a potential City entry identification program, provide direction on preferred design options and final locations, and adopt a resolution:
1. Amending the Fiscal Year 202 3-2024 Budget and FY 2023- 2028 Capital Improvement Program as follows:
a. Creating a new Minor Capital Project City Entry Project (WCE038); and
b. Amending the budget of WCE038 by adding $240,000 from the Disaster Recovery Fund (Fund 240).
2. Authorizing the City Manager to make the necessary budget adjustments within the Disaster Recovery Fund for this project.
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 14, 2023
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.