Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Kevin Spease, Vice Mayor Rod Brewer, Council Member Sergio Robles, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, August 23, 2023
6:00 P.M.
Elk Grove City Hall - City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and
physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
Elk Grove City Council
Regular Meeting, WEDNESDAY, August 23, 2023
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamation recognizing August 2023 as American Muslim Appreciation and Awareness Month [p. 1]
4.2 Proclamation recognizing September 2023 as Prostate Cancer Awareness Month [p. 1]
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the August 9, 2023 special and regular meetings [p. 1-12] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through August 15, 2023 [p. 1-2]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-3] (CITY CLERK)
7.4 Receive the Monthly Disbursement Summary and AP Check Register Listing for July 1, 2023, through July 31, 2023, showing Automatic Clearing House Nos. 21380 through 21466; General Warrant Nos. 138135 through 138495; and Electronic Fund Transfer Nos. 90072617 through 90072635 [p. 1-54]
(FINANCE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, August 23, 2023
7.5 Adopt Ordinance No. 15-2023 approving a rezone for the Guardian Madeira Apar tments Project (PLNG22- 063) Assessor Parcel Numbers 132-0050-170 and 132 -0050-171 (Second Reading) [p. 1-4] (PLANNING)
7.6 Adopt resolution declaring intention to annex territory to Storm Water Drainage Fee Zone 2 for the 1 Cherrington Lane Map Project, (Annexation No. 63) pursuant to the Benefit Assessment Act of 1982 [p. 1-17]
(FINANCE)
7.7 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute an amendment to the contract with Mark43, Inc., to add subscription access to the Mark43 On-Scene Mobile Field Collection App and increase the number of licenses for the Computer Aided Dispatch System and Records Management System for the Elk Grove
Police Department, for a total not -to-exceed amount of $242,217.97, or other such amount as may be directed by the City Council [for a total expenditure of funds over the term of the five year contract not-to-exceed $2,295,877.97 ] [p. 1- 11] (INFORMATION SERVICES)
7.8 Adopt resolution approving the 8380 Laguna Palms Way Tenant improvements (WFC038) and 8400 Laguna Palms Way Tenant
Improvements (WFC039) Projects Phase 2; authorizing the City Manager to execute a construction contract with Mesa Energy Systems, Inc. for the Projects in the amount of $7,878,783; authorizing the City Engineer to approve change orders not to exceed $875,000; amending the FY 2023 -24 Budget and 2023- 2028 Capital Improvement Program; and if the lowest bidder does not meet filing obligations, authorizing the City Engineer to reject all bids received and re-bid the Projects, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-11]
(PUBLIC WORKS)
7.9 Adopt resolutions approving the Final Maps for : 1) Poppy Meadows, Phase 1 East (Subdivision No. 10- 020.04.01), and 2) Poppy Meadows, Phase 1 West (Subdivision No. 17- 001.01); and authorizing the City Manager to execute the Subdivision Improvement Agreement with Beazer Homes Holdings LLC
(CEQA Exempt) [p. 1-40] (DEVELOPMENT SERVICES)
Elk Grove City Council
Regular Meeting, WEDNESDAY, August 23, 2023
7.10 Adopt resolution authorizing the City Manager to execute a Credit Reimbursement Agreement with Taylor Morrison of California, LLC, for privately constructed public facilities included in the Elk Grove Southeast Policy Area and Laguna Ridge Specific Plan Phase 3 Drainage Impact Fee Program for the benefit of the Bruceville Meadows Project [p. 1-23]
(FINANCE)
7.11 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute the First Amendment to the cont ract with VIQ Solutions, Inc. for transcriptions services modifying pricing and increasing compensation by $30,000, or other such amount as may be directed by the City Council, for a total contract amount not to exceed $205,000 through September 1, 2026 [p. 1-15] (POLICE)
7.12 Adopt resolution rescinding Resolution N o. 2017- 240, dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Sections 3.42.170 and 3.42.180 for single vehicle purchases, and authorizing the City Manager to execute purchase contracts with vehicle dealerships to purchase vehicles for a total amount not to exceed $525,000 per fiscal year, or other such amount as may be directed by the City Council, provided that the cost for an individual vehicle does not exceed $75,000
[p. 1-8] (FACILITIES & FLEET)
7.13 Authorize recruitment to fill one voting member vacancy on the Diversity and Inclusion Commission [p. 1] (CITY CLERK)
8. PUBLIC HEARINGS
8.1 SUBJECT: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special election to annex certain territory as described to Community Facilities District No. 2003-2 (Police Services) for the 8633 Bader Road Parcel Map and 8679 Sheldon Road Parcel Map; C ommunity Facilities District No. 2006 -1 (Maintenance Services) for the 8633 Bader Road Parcel Map, 8679 Sheldon Road Parcel Map, 31 Tap, and Life Storage Expansion; Street Maintenance District No. 1, Zone 3-AN for the 8633 Bader Road Parcel Map, 8679 Sheldon Road Parcel Map, and 31 Tap; and Storm Water Drainage Fee Zone 2 for the 8633 Bader Road Parcel Map, 8679 Sheldon Road Parcel Map, 31 Tap, and Life Storage Expansion, and to introduce ordinances levying and apportioning the special tax to the annexing areas [p. 1-186]
Elk Grove City Council
Regular Meeting, WEDNESDAY, August 23, 2023
STAFF REPORT:
Vijay Maisuria, Finance Analyst
PUBLIC COMMENT:
RECOMMENDATION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003- 2 (Police
Services) to the qualified electors for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map Projects
(Annexation No. 69).
A-2. Adopt resolution declaring the results of the special election held on August 23, 2023 , for the sixty -ninth annexation to Community Facilities District No. 2003-2 (Police Services).
A-3. Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the sixty-ninth annexation to Community Facilities District No. 2003 -2 (Police Services) and amending Elk Grove
Municipal Code Section 3.18.010.
B-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006- 1 (Maintenance Services) to the qualified electors for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map
Projects, and the 31 Tap and Life Storage Expansion Projects (Annexation No. 92).
B-2. Adopt resolution declaring the results of the special election held on August 23, 2023, for the ninety- second annexation to Community Facilities District No. 2006 -1 (Maintenance Services).
B-3. Introduce and waive the full reading, by substitution of title only, of an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006 -1 (Maintenance Services) (Annexation No. 92)
and amending Elk Grove Municipal Code Section 3.19.010.
C. Adopt resolution determining to levy assessments in Street Maintenance District No. 1 – 3-AN (Annexation No. 51) for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel
Map Projects, and the 31 Tap Project.
D. Adopt resolution determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 62) for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map
Projects, and the 31 Tap and Life Storage Expansion Projects.
Elk Grove City Council
Regular Meeting, WEDNESDAY, August 23, 2023
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive an update on City Council Priority Projects [p. 1-6]
STAFF REPORT:
Aishwarya Kumar, Management Analyst
PUBLIC COMMENT:
RECOMMENDATION
Receive information regarding the City Council Priority Projects.
9.2 SUBJECT: Consider an ordinance amending Elk Grove
Municipal Code Chapter 3.42 Contracts and Purchasing (CEQA Exempt) [p. 1-13]
STAFF REPORT:
Joe Simone, Purchasing and Contracts Manager
PUBLIC COMMENT:
RECOMMENDATION
Introduce and waive the full reading, by substitution of title only, an ordinance amending Elk Grove Municipal Code Chapter 3.42 (Contracts and Purchasing) to revise dollar amount thresholds for purchasing authority and solicitations.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.