Elk Grove City Council
Regular Meeting, August 23, 2023
CIT
Y OF ELK GROVE
Incorporated July 1, 2000
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
Wednesday, August 23, 2023
CALL TO ORDER / ROLL CALL
May
or Singh-Allen called the regular City Council meeting of August 23, 2023, to order at 6:02 p.m.
Pr
esent: Mayor Singh-Allen, Vice Mayor Spease, and Council Members Brewer, Robles, and Suen.
Abs
ent: None.
Angel
a Spease led the Pledge of Allegiance.
May
or Singh-Allen asked that a moment of silence be observed.
APPROVAL OF CITY COUNCIL AGENDA
Motion: M/S Suen/ Brewer to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Spease, Brewer, Roble s, and Suen); Noes: 0; Absent: 0.
CLOSED SESSION
None.
PRESENTATIONS / ANNOUNCEMENTS
4.1 Mayor Singh-Allen presented a proclamation recognizing August 2023 as American Muslim Appreciation and Awareness Month to Ahmed Ragab with the Muslim American Society – Community & Youth Center.
4.2 The presentation of a proclamation recognizing September 2023 as Prostate Cancer Awareness Month was postponed as recipient Rollie Swingle was not able to attend.
The C
ity Council directed staff to coordinate presentation of the proclamation recognizing September 2023 as Prostate Cancer Awareness Month after identifying a date and venue amenable to Mr. Swingle.
PUBLIC COMMENT:
Joshua Green and Chris Gibase presented a ceremonial milestone payment installment from Sky River Casino, voicing appreciation of the partnership of the City and the Wilton Rancheria.
Elk Grove City Council
Regular Meeting, August 23, 2023
Ronald Wyman raised issues of elder abuse and neglect of his mother -in-law in a residence in the City.
Justine Raga voiced support for Musical Mayhem Productions and program offerings , invited the community to productions scheduled by Musical Mayhem Productions, and advocated for the City to construct a performing arts center.
Kelly Le requested funding for the City to sponsor event grants for the mid-Autumn festival and Lunar New Year’s festival events.
GENERAL ADMINISTRATION INFORMATION
City Manager Jason Behrmann reviewed the Administrative Report for August 23 , 2023 (filed).
CONSENT CAL
ENDAR ITEMS
PUBLIC COMMENT
None.
Motion: M/
S Suen/ Robles to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Singh -Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 7.1 : Approved City Council meeting minutes of the August 9, 2023 special and regular meetings.
Agenda Item No. 7.2: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through August 15, 2023.
Agenda Item No. 7.3: Received report on Requests for Proposals, Qualifications, and Bids.
Agenda Item No. 7.4 : Receive the Monthly Disbursement Summary and AP Check Register Listing for July 1, 2023, through July 31, 2023, showing Automatic Clearing House Nos. 21380 through 21466; General Warrant Nos. 138135 through 138495; and Electronic Fund Transfer Nos. 90072617 through 90072635.
Agenda Item No. 7.5: Adopted Ordinance No. 15-2023 approving a rezone for the Guardian Madeira Apartments Project (PLNG22-063) Assessor Parcel Numbers 132-0050-170 and 132-0050-171 (Second Reading).
Agenda Item No. 7.6: Adopted Resolution No. 2023-191 declaring intention to annex territory to Storm Water Drainage Fee Zone 2 for the 1 Cherrington Lane Map Project, (Annexation No. 63) pursuant to the Benefit Assessment Act of 1982.
Agenda Item No. 7. 7: Adopted Resolution No. 2023 -192 dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute an amendment to the contract with Mark43, Inc., to add subscription access to the Mark43 On- Scene Mobile Elk Grove City Council
Regular Meeting, August 23, 2023
Field Collection App and increase the number of licenses for the Computer Aided Dispatch System and Records Management System for the Elk Grove Police Department, for a total not-to-exceed amount of $242,217.97 [for a total expenditure of funds over the term of the five year contract not-to-exceed $2,295,877.97].
Agenda Item No. 7.8 : Adopted Resolution No. 2023 -193 approving the 8380 Laguna Palms Way Tenant improvements (WFC038) and 8400 Laguna Palms Way Tenant Improvements (WFC039) Projects Phase 2; authorizing the City Manager to execute a construction contract with Mesa Energy Systems, Inc. for the Projects in the amount of $7,878,783; authorizing the City Engineer to approve change orders not to exceed $875,000; amending the FY 2023- 24 Budget and 2023- 2028 Capital Improvement Program; and if the lowest bidder does not meet filing obligations, authorizing the City Engineer to reject all bids received and re-bid the Projects (CEQA Exempt).
Agenda Item No. 7. 9: Adopted Resolution No. 2023 -194 and Resolution 2023-195 approving the Final Maps for: 1) Poppy Meadows, Phase 1 East (Subdivision No. 10 - 020.04.01), and 2)Poppy Meadows, Phase 1 West (Subdivision No. 17- 001.01); and authorizing the City Manager to execute the Subdivision Improvement Agreement with Beazer Homes Holdings LLC (CEQA Exempt).
Agenda Item No. 7.10: A
dopted Resolution No. 2023-196 authorizing the City Manager to execute a Credit Reimbursement Agreement with Taylor Morrison of California, LLC, for privately constructed public facilities included in the Elk Grove Southeast Policy Area and Laguna Ridge Specific Plan Phase 3 Drainage Impact Fee Program for the benefit of the Bruceville Meadows Project.
Agenda Item No. 7. 11: A
dopted Resolution No. 2023 -197 dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3) and authorizing the City Manager to execute the First Amendment to the contract with VIQ Solutions, Inc. for transcriptions services modifying pricing and increasing compensation by $30,000, for a total contract amount not to exceed $205,000 through September 1, 2026.
Agenda Item No. 7. 12
: Adopted Resolution No. 2023 -198 rescinding Resolution No. 2017 -240, dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Sections 3.42.170 and 3.42.180 for single vehicle purchases, and authorizing the City Manager to execute purchase contracts with vehicle dealerships to purchase vehicles for a total amount not to exceed $525,000 per fiscal year, provided that the cost for an individual vehicle does not exceed $75,000.
PUBLIC HEARINGS
Agenda Item No. 8.1 : C
onduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special election to annex certain territory as described to Community Facilities District No. 2003-2 (Police Services) for the 8633 Bader Road Parcel Map and 8679 Sheldon Road Parcel Map; Community Facilities District No. 2006-1 (Maintenance Services) for the 8633 Bader Road Parcel Map, 8679 Sheldon Road Parcel Map, 31 Tap, and Life Storage Expansion; Street Maintenance District No. 1, Zone 3- AN for the 8633 Bader Road Parcel Map, 8679 Sheldon Road Parcel Map, and 31 Tap; and Storm Water Drainage Fee Zone 2 for the 8633 Bader Road Parcel Map, 8679 Sheldon Road Elk Grove City Council
Regular Meeting, August 23, 2023
Parcel Map, 31 Tap, and Life Storage Expansion, and to introduce ordinances levying and apportioning the special tax to the annexing areas.
RECOMMENDATION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003- 2 (Police Services) to the qualified electors for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map Projects (Annexation No. 69).
A-2. Adopt resolution declaring the results of the special election held on August 23, 2023, for the sixty -ninth annexation to Community Facilities District No. 2003- 2 (Police Services).
A-3. Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the sixty-ninth annexation to Community Facilities District No. 2003-2 (Police Services) and amending Elk Grove Municipal Code Section
3.18.010.
B-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006-1 (Maintenance Services) to the qualified electors for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map Projects, and the 31 Tap and Life Storage Expansion Projects (Annexation No. 92).
B-2. Adopt resolution declaring the results of the special election held on August 23, 2023, for the ninety-second annexation to Community Facilities District No. 2006- 1 (Maintenance Services).
B-3. Introduce and waive the full reading, by substitution of title only, of an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 92) and amending Elk Grove Municipal Code Section 3.19.010.
C. Adopt resolution determining to levy assessments in Street Maintenance District No. 1 – 3-AN (Annexation No. 51) for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map Projects, and the 31 Tap Project.
D. Adopt resolution determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 62) for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map Projects, and the 31 Tap and Life Storage Expansion Projects.
With the aid of a visual presentation (filed), Vijay Maisuria, Finance Analyst , provided an overview of the staff report and recommendation.
Mayor Singh-Allen declared the public hearing open for CFD 2003-2, Annexation 69.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Motion #A-
1: M/S Spease/Robles to adopt Resolution No. 2023-199 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003-2 (Police Services) to the qualified electors for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map Projects (Annexation No.
Elk Grove City Council
Regular Meeting, August 23, 2023
69). The motion passed by the following vote: Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
City Clerk Jason Lindgren announced of three possible votes, three affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the election was available for Council consideration.
Motion #A-
2: M/S Spease/Suen to adopt Resolution No. 2023-200 declaring the results of the special election held on August 23, 2023, for the sixty-ninth annexation to Community Facilities District No. 2003-2 (Police Services). The motion passed by the following vote:
Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Motion #A-
3: M/S Spease/Robles to introduce and waive the full reading, by substitution of title only, Ordinance No. 16 -2023 levying and apportioning the special tax in the sixty- ninth annexation to Community Facilities District No. 2003-2 (Police Services) and amending Elk Grove Municipal Code Section 3.18.010. The motion passed by the following vote:
Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
M
ayor Singh-Allen declared the public hearing open for CFD 2006-1, Annexation 92.
PUBLIC C
OMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Motion #B-
1: M/S Spease/Suen to adopt Resolution No. 2023 -201 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006-1 (Maintenance Services) to the qualified electors for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map Projects, and the 31 Tap and Life Storage Expansion Projects (Annexation No. 92). The motion passed by the following vote: Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0;
Absent: 0.
C
ity Clerk Lindgren announced of 13 possible votes, 13 affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the election was available for Council consideration.
Motion #B -
2: M/S Spease/Suen to adopt Resolution No. 2023 -202 declaring the results of the special election held on August 23 Services). The motion passed by the following vote: Ayes: 5 (Singh-Allen, Spease, Brewer, Robles, and Suen); Noes: 0;
Absent: 0.
Motion #B-
3: M/S Spease/Robles to introduce and waive the full reading, by substitution of title only, Ordinance No. 17 -2023 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation Elk Grove City Council
Regular Meeting, August 23, 2023
No. 92) and amending Elk Grove Municipal Code Section 3.19.010. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
Mayor Singh-Allen declared the public hearing open for SMD-1, Zone 3-AN.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
City Clerk Lindgren stated there was no majority protest. Of four possible votes (weighted according to the proportional financial obligation for each property), four affirmative votes were returned. The ballot s approved the proposed assessments and the proposed inflation adjustment limit described for the parcel s identified in the ballot s. A resolution determining to levy assessments in the district was available for Council consideration.
Motion C: M/
S Spease/Robles to adopt Resolution No. 2023 -203 determining to levy assessments in Street Maintenance District No. 1 – 3-AN (Annexation No. 51) for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map Projects, and the 31 Tap Project.
The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
M
ayor Singh-Allen declared the public hearing open for SWDF Zone 2, Annexation 62.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
City Clerk Lindgren stated there was no majority protest. Of 13 possible votes (weighted according to the proportional financial obligation for each property), 13 affirmative votes were returned. The ballot s approved the proposed assessments and the proposed inflation adjustment limit described for the parcel s identified in the ballot s. A resolution determining to levy assessments in the district was available for Council consideration.
Motion D: M/
S Spease/Robles to adopt Resolution No. 2023 -204 determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 62) for the 8633 Bader Road and 8679 Sheldon Road Tentative Parcel Map Projects, and the 31 Tap and Life Storage Expansion Projects. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
Agenda Item No. 9.1: R
eceive an update on City Council Priority Projects.
RECOMMENDATION
Receive information regarding the City Council Priority Projects.
Elk Grove City Council
Regular Meeting, August 23, 2023
Wi
th the aid of a visual presentation (filed), Christopher Jordan, Strategic Planning and Innovation Director, provided an overview of the staff report and recommended action.
PUBLIC COMMENT
None.
The C
ity Council received and filed the report.
Agenda Item No. 9. 2: C onsider an ordinance amending Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing (CEQA Exempt).
RECOMMENDATION
Introduce and waive the full reading, by substitution of title only, an ordinance amending Elk Grove Municipal Code Chapter 3.42 (Contracts and Purchasing) to revise dollar amount thresholds for purchasing authority and solicitations.
Wi
th the aid of a visual presentation (filed), Joe Simone, Purchasing and Contracts Manager, provided an overview of the staff report and recommended action.
PUBLIC COMMENT
None.
Motion: M/S Suen/ Brewer to introduce and waive the full reading, by substitution of title only, Ordinance No. 18- 2023 amending Elk Grove Municipal Code Chapter 3.42 (Contracts and Purchasing) to revise dollar amount thresholds for purchasing authority and solicitations . The motion passed by the following vote: Ayes: 5 (Singh- Allen, Spease, Brewer, Robles, and Suen); Noes: 0; Absent: 0.
COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
Counc
il Member Robles attended the Sacramento Regional County Sanitation District Board of Directors meeting.
Counc
il Member Brewer noted an upcoming meeting of the Sacramento Public Library Authority Board.
May
or Singh- Allen, Vice Mayor Spease, and Council Member Suen had no items to report.
ADJOURNMENT
Wi
th no additional business to conduct, the August 23, 2023 City Council meeting was adjourned at 6:58 p.m.
JA SON LINDGREN, CITY CLERK
ATTEST:
BOBBIE SINGH-ALLEN, MAYOR