Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Kevin Spease, Vice Mayor Rod Brewer, Council Member Sergio Robles, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, September 13, 2023
6:00 P.M.
Elk Grove City Hall - City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Pledge of Allegiance
1.3 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
None.
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 13, 2023
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the August 23, 2023 special and regular meetings [p. 1-11] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through September 5, 2023 [p. 1-4]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Adopt Ordinance No. 16 -2023 levying and apportioning the special tax in the sixty- ninth annexation to Community Facilities District No. 2003 -2 (Police Services) and amending Elk Grove Municipal Code Section 3.18.010 ( Second Reading) [p. 1-3 ] (FINANCE)
7.5 Adopt Ordinance No. 17 -2023 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006 -1 (Maintenance Services) (Annexation No. 92) and amending Elk Grove Municipal Code Section 3.19.010 (Second Reading) [p. 1-3]
(FINANCE)
7.6 Adopt Ordinance No. 18 -2023 amending Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing to amend
solicitation thresholds for City purchases and delegated authority thresholds (Second Reading) [p. 1-6]
(FINANCE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 13, 2023
7.7 Adopt resolution authorizing the City Manager to execute an Agreement for Acquisition of Privately -Constructed Facilities or Reimbursement of Eligible Expenditures within the City of Elk Grove Community Facilities District No. 2005 -1 (Laguna Ridge) with Lennar Homes of California, LLC, a California Limited Liability Company, utilizing funds from the CFD 2005-1 Series 2020 bonds pursuant to the Laguna Ridge Community Facilities District Guiding Principles [p. 1-69]
(FINANCE)
7.8 Adopt resolution dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3), and authorizing the City Manager to execute Amendment 2 to the contract with Dokken Engineering, Inc. for Professional Services for Preliminary Engineering through Construction Administration for the Old Town Area Streetscape Phase 2 Project (WTR012), in an additional amount of $500,557, or other such amount as may be directed by the City Council, and authorizing the Public Works Director to approve additional amendments not to exceed $100,000, for a total contract amount of $1,070,560 [p. 1-16]
(PUBLIC WORKS)
7.9 Adopt resolution authorizing the City Manager to accept grant funding for community cat spay and neuter resources from the Regents of the University of California’s California for All Animals grant program, execute all documents necessary for
administration of the grant, and amend the Animal Services' Budget in the amount of $125,000 [p. 1-8]
(ANIMAL SERVICES)
7.10 Adopt resolution authorizing the City Manager to execute an amendment to the Agreement for Services of Independent
Contractor with CivicWell (C-23-260) for the provision of services through the CivicSpark program, adjusting the scope of work, reducing the total service agreement amount to $58,900, and authorizing the City Manager to approve future scope of work and budget revisions, provided they do not result in an increase in the not-to-exceed amount of the contract [p. 1-23]
(STRATEGIC PLANNING)
7.11 Adopt resolution authorizing the City Manager to execute an amendment to the contract with John F. Torti Architectural Corporation (dba Torti Gallas + Partners) for the Kammerer Road Urban Design Study project, extending the term through
December 31, 2024, and adding $33,000, or other such amount as may be directed by the City Council, for a total amount not to exceed $535,650 [p. 1-45]
(STRATEGIC PLANNING)
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 13, 2023
7.12 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute a master services contract with Hunting Environmental, LLC for on-call environmental services [p. 1-23]
(PLANNING)
7.13 Adopt resolution authorizing the City Manager to execute the first amendment to the Subdivision Improvement Agreement for
McGeary Ranch, Village 2 Subdivision (Subdivision No. 10- 059.02) (CEQA Exempt) [p. 1-34]
(DEVELOPMENT SERVICES)
7.14 Adopt resolution authorizing the City Manager to execute a Maintenance and License Agreement with 8310 Poppy Ridge LLC for private landscape and driveway improvements within the City’s right-of-way [p. 1-11]
(DEVELOPMENT SERVICES)
7.15 Adopt resolution dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code Chapter
3.42.140(B)(3) and authorizing the City Manager to execute the first amendment to the contract with Veronica Kennedy Therapy for law enforcement counseling and therapy services for an additional three years in the amount of $210,000, or other such amount as may be directed by the City Council, for a total contract amount not to exceed $260,000 through October 31, 2026 [p. 1-7]
(POLICE)
7.16 Adopt resolution dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute Amendment No. 1 to the Contract with Ellis Investigations Law Corporation for employment investigation services, to extend the term for two years and revise the hourly billing rates, and authorizing the City Manager to approve reasonable hourly rate increases for professional services under this Contract, all as determined in the City Manager’s discretion
no more than once per
fiscal year during the term of this Contract, or any extension thereof [p. 1-9] (HUMAN RESOURCES)
7.17 Adopt resolution dispensing with the formal bidding procedure per Elk Grove Municipal Code Section 3.42.180(B)(4) and authorizing the City Manager to execute a contract with Cappo Management XXXIV Inc., a California corporation, dba Freeway Toyota of Hanford, for the purchase of four replacement and one additional Toyota Camry Hybrid LE sedans in an amount not to exceed $162,000, or other such amount as may be directed by the City Council [p. 1-85]
(FACILITIES & FLEET)
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 13, 2023
7.18 Adopt resolution dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Section 3.42.180(B)(4) and authorizing the City Manager to execute a contract with Downtown Ford Sales, a California corporation, dba Downtown Ford Sacramento for the purchase of three additional and two replacement Ford F -150 pickups, and two additional and one replacement Ford Maverick pickups in an amount not to exceed $300,000, or other such amount as may be directed by the City Council [p. 1-77]
(FACILITIES & FLEET)
7.19 Adopt resolution authorizing the City Manager to execute a Fee Deferral Agreement with 8310 Poppy Ridge LLC, a California limited liability company, for The Pardes Project [p. 1-15] (HOUSING
& PUBLIC SERVICES)
7.20 Adopt resolution authorizing the City Manager to execute an Affordable Housing Regulatory Agreement Amendment #1 with 8310 Poppy Ridge LLC, a California limited liability company, for The Pardes Project [p. 1-13]
(HOUSING & PUBLIC SERVICES)
7.21 Adopt resolution authorizing the City Manager to execute a contract with R.E.Y. Engineers, Inc. for Professional Engineering Services for the Elk Grove -Florin Road Complete Street & Resurfacing Project (WTR078) in the amount of $362,163, or other such amount as may be directed by the City Council, and authorizing the Public Works Director to execute future contract amendments not to exceed $40,000 [p. 1-75]
(PUBLIC WORKS)
8. PUBLIC HEARINGS
8.1 SUBJECT: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2003-2 (Police Services); Community Facilities District No. 2006- 1 (Maintenance Services); and Street Maintenance District No. 1, Zone 5-Z, for the Pardes Apartments Project and to introduce ordinances levying and apportioning the special tax to the annexing areas [p. 1-153]
STAFF REPORT:
Vijay Maisuria, Finance Analyst I
PUBLIC COMMENT:
RECOMMENDATION
Conduct public hearings and take the following actions:
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 13, 2023
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003- 2 (Police
Services) to the qualified electors for the Pardes Apartments Project (Annexation No. 70).
A-2. Adopt resolution declaring the results of the special election held on September 13, 2023, for the seventieth annexation to Community Facilities District No. 2003-2 (Police Services).
A-3. Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the seventieth annexation to Community Facilities District No. 2003 -2 (Police Services) and amending Elk Grove
Municipal Code Section 3.18.010.
B-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2006 -1 (Maintenance Services) to the qualified electors for the Pardes Apartments Project (Annexation No. 93).
B-2. Adopt resolution declaring the results of the special election held on September 13, 2023, for the ninety-third annexation to Community Facilities District No. 2006 -1 (Maintenance
Services).
B-3. Introduce and waive the full reading, by substitution of title only, of an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006 -1 (Maintenance Services) (Annexation No. 93)
and amending Elk Grove Municipal Code Section 3.19.010.
C. Adopt resolution determining to levy assessments in Street Maintenance District No. 1 Zone 5-Z (Annexation No. 29) for the Pardes Apartments Project.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive information on the Broadband Digital Access Report and provide direction on next steps (CEQA Exempt) [p. 1-70]
STAFF REPORT:
Carrie Whitlock, Strategic Planning and Innovation Program Manager
PUBLIC COMMENT:
RECOMMENDATION
Receive information regarding the broadband Digital Access Report and provide direction on next steps. Specifically, staff recommends that the City explore the feasibility of developing a public-private broadband network.
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 13, 2023
9.2 SUBJECT: Receive an update on workforce development training programs and consider a resolution authorizing the City Manager to execute a contract amendment with Cyber Proud, Inc. to provide workforce development training services to Elk Grove residents in the field of information technology for a total not-to-exceed amount of $1,110,508, or other such amount as may be directed by the City Council [p. 1-58]
STAFF REPORT:
Luis Aguilar, Economic Development Program Manager
PUBLIC COMMENT:
RECOMMENDATION
Receive an update on workforce development training programs and adopt a resolution authorizing the City Manager to execute a contract amendment with Cyber Proud, Inc. to provide
workforce development training services to Elk Grove residents in the field of information technology for a total not -to-exceed amount of $1,110,508.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.