Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Rod Brewer, Vice Mayor Sergio Robles, Council Member Kevin Spease, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, March 13, 2024
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted
on the City’s website, and physical copies of any
such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
Elk Grove City Council
Regular Meeting, WEDNESDAY, March 13, 2024
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamation declaring March as Women’s History Month [p. 1]
4.2 Proclamation declaring March as American Red Cross Month [p. 1]
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the February 28, 2024 special and regular meetings [p. 1-10] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through March 5, 2024 [p. 1-3]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Adopt resolution delegating authority to the City Manager and City Attorney to waive conflicts of interest in the receipt of legal services and confirming authority to retain legal services for matters covered under the City’s risk pool [p. 1-4]
(CITY ATTORNEY)
Elk Grove City Council
Regular Meeting, WEDNESDAY, March 13, 2024
7.5 Adopt resolution approving the Final Map for Arbor Ranch, Phase 1 (Subdivision No. 10- 060.01) and authorizing the City Manager to execute the Subdivision Improvement Agreement (CEQA Exempt) [p. 1-40] (DEVELOPMENT SERVICES)
7.6 Adopt resolution approving the FY2024 Citywide Crack Seal Project (OM2401); authorizing the City Manager to execute a construction contract with Global Road Sealing, Inc. for the Project in the amount of $913,004.90; authorizing the City Engineer to approve change orders not-to-exceed $91,300.49; and authorizing the City Engineer to rebid the Project if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-22]
(PUBLIC WORKS)
7.7 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.188(B)(3) and authorizing the City Manager to execute amendments to the contracts with Azteca Systems, LLC
(Cityworks) in the amount of $205,700, and Timmons Group, Inc. in the amount of $80,345 to add the licensing, maintenance, and implementation of the Cityworks Permits, Licensing, and Land System module for the Public Works Department, or other such amount as may be directed by the City Council (for a total five-year not-to-exceed amount of $1,083,295.01) [p. 1-111]
(PUBLIC WORKS)
7.8 Adopt resolution authorizing an increase to the City Engineer’s authority to approve change orders from a not-to-exceed amount of $209,829 to a not-to-exceed amount of $222,000, or other such amount as may be directed by the City Council, for the Pavement Repairs and Curb Ramp Improvements in Preparation for WPR023 Project Phases 1 and 2 (WPR023) [p. 1-10]
(PUBLIC WORKS)
7.9 Adopt resolution approving the 2024 Pavement Maintenance Project – ADA and Concrete Repairs (WPR024); authorizing the City Manager to execute a construction contract with FBD Vanguard Construction, Inc. for the Project in the amount of $1,304,999; authoriz ing the City Engineer to approve change orders not -to-exceed $130,499.90; and authorizing the City Manager to execute a construction contract with the second lowest bidder if the first lowest bidder does not meet filing obligations, or take alternative act ion as deemed appropriate (CEQA Exempt) [p. 1-12]
(PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, March 13, 2024
8. PUBLIC HEARINGS
8.1 SUBJECT: A public hearing to c onsider a resolution approving amendments to the Conditions of Approval, and Subdivision Design Review for the Sheldon Park Estates Tentative Subdivision Map Project (EG-13-016), and making a Finding of Consistency with the General Plan for future roadway and drainage easement abandonments and dedications of access and utility easements for the Sheldon Park Estates Amendment to EG -13-016 Project (PLNG21-034) (No Further Environmental Review Required) [p. 1-7]
STAFF REPORT:
Kyra Killingsworth, Senior Planner
PUBLIC COMMENT:
RECOMMENDATION:
Staff recommends that the City Council continue the public hearing for the Sheldon Park Estates Amendment to EG -3-016 Project (PLNG21- 034) to the March 27, 2024 Regular City Council meeting at the hour of 6:00 p.m., or as soon thereafter as the matter may be heard.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Consider appointment of one voting member to the Sacramento Environmental Commission [p. 1-2]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION:
Receive information from Mayor Singh -Allen, with the approval of the City Council, regarding appointment of one voting member to the Sacramento Environmental Commission.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
Elk Grove City Council
Regular Meeting, WEDNESDAY, March 13, 2024
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.