Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Rod Brewer, Vice Mayor Sergio Robles, Council Member Kevin Spease, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, May 22, 2024
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and gi ve
it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda i
tem for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
N one.
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 22, 2024
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Pro clamations recognizing May 2024 as Asian American, Native Hawaiian, and Pacific Islander Heritage Month [p. 1-3]
4.2 Presentation by the Sacramento-Yolo Mosquito and Vector Control District
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 A pprove City Council meeting minutes of the May 8, 2024 special and regular meetings [p. 1-12] (CITY CLERK)
7.2 R eceive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through May 14, 2024 [p. 1-4]
(CITY CLERK)
7.3 R eceive report on Requests for Proposals, Qualifications, and Bids [p. 1] (CITY CLERK)
7.4 R eceive the Monthly Disbursement Summary and AP Check Register Listing for April 1, 2024, through April 30, 2024, showing Automatic Clearing House Nos. 22220 through 22323; General Warrant Nos. 142099 through 142531; and Electronic Fund Transfer Nos. 90072804 through 90072821 [p. 1-60]
(FINANCE)
7.5 A dopt Ordinance No. 07 -2024 establishing the Zoological Park Special Planning Area and rezoning certain property ( Second Reading) [p. 1-41] (STRATEGIC PLANNING)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 22, 2024
7.6 A dopt resolution authorizing the City Manager to execute a Use Agreement for the Elk Grove Aquatics Center with the Elk Grove Unified School District (EGUSD) [p. 1-21] (CITY MANAGER)
7.7 A dopt resolution dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code 3.42.180(B)(3) and authorizing the City Manager to execute the Fourth Amendment to Contract #C-13-380 with Miwall Corporation for the supply of ammunition, modifying pricing and increasing compensation by $450,000 for a total amount not to exceed $1,462,000 through June 30, 2027 [p. 1-7]
(POLICE)
7.8 Adopt resolution identifying the projects to be included in the SB1 project listing to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) for Fiscal Year 2024- 25 as required by the Road Repair and Accountability Act of 2017 (SB1) [p. 1-22]
(PUBLIC WORKS)
7.9 A dopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.188(B)(3) and authorizing the City Manager to execute a contract amendment with Azteca Systems, LLC, to add the licensing, maintenance, and implementation of the e- Builder Enterprise module in the amount of $646,613.76, or other such amount as may be directed by the City Council (for a total five-year amount not to exceed $1,379,936.27) [p. 1-61]
(PUBLIC WORKS)
7.10 A dopt resolution approving the Citywide Traffic Signal Enhancement and Congestion Relief Project (WTR094);
authorizing the City Manager to execute a construction contract with Bear Electrical Solutions, Inc. for the Project in the amount of $8,885,988.66; authorizing the Public Works Director to approve change orders not to exceed $1,244,000; and amending the Fiscal Year 2023 -24 Budget and 2023-2 028 Capital
Improvement Program, or take alternative action as
deemed appropriate (CEQA Exempt) [p. 1-53] (PUBLIC WORKS)
7.11 A dopt resolutions: 1) calling the November 5, 2024 General Municipal Election to elect the Mayor at-large, and Council Members by-district for Districts 1 and 3, and requesting the Sacramento County Board of Supervisors to consolidate the general municipal election with the statewide general election; 2) establishing regulations pertaining to candidates’ statements of qualifications; and 3) establishing Council’s policy regarding impartial analyses, arguments, and rebuttal arguments [p. 1-8] (CITY CLERK)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 22, 2024
7.12 Adopt resolution dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute the first amendment to the contract with GovernmentJobs.com, Inc. dba NEOGOV, for online hiring, onboarding, and performance review software and services, extending the term for three years and increasing the contract amount by $139,711.60, or other such amount as may be
directed by the City Council, for a total contract amount not to exceed $298,712.32 [p. 1-10]
(INFORMATION SERVICES)
8. PUBLIC HEARINGS
8.1 SUBJECT: Conduct a public hearing and consider a
resolution declaring results of majority protest proceedings and modifying the Elk Grove Tourism Marketing District [p. 1-162]
STAFF REPORT:
Darrell Doan, Economic Development Director
PUBLIC COMMENT:
RECOMMENDATION
Staff recommends the City Council conduct a public hearing to receive comment on the renewal of the Elk Grove T ourism Marketing District. At the conclusion of the public hearing, if there is no majority protest from the lodging businesses, staff recommends the City Council adopt a Resolution modifying the Elk Grove Tourism Marketing District as described.
8.2 SUBJECT: Conduct a Public Hearing to consider a resolution confirming the Laguna West Service Area Fiscal Year 2024 -25 Annual Report and ordering the levy for the Laguna West Service Area (formerly County Service Area No. 5) for Fiscal Year 2024- 25 [p. 1-77]
STAFF REPORT:
Vijay Maisuria, Finance Analyst I
PUBLIC COMMENT:
RECOMMENDATION
Adopt a resolution confirming the Laguna West Service Area Fiscal Year 2024-25 Annual Report and ordering the levy for Laguna West Service Area (formerly County Service Area No. 5) for Fiscal Year 2024-25..
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 22, 2024
8.3 SUBJECT: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2003-2 (Police Services) and to Street Maintenance District No. 1, Zone 5-AC for the Backer – Lilly at Poppy Meadows Project, and to introduce an ordinances levying and apportioning the special tax to the annexing area [p. 1-48]
STAFF REPORT:
Vijay Maisuria, Finance Analyst I
PUBLIC COMMENT:
RECOMMENDATION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003- 2 (Police
Services) to the qualified electors for the Backer – Lilly at Poppy Meadows Project (Annexation No. 74).
A-2. Adopt resolution declaring the results of the special election held on May 22, 2024, for the seventy-fourth annexation to Community Facilities District No. 2003-2 (Police Services).
A-3. Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the seventy-fourth annexation to Community Facilities District No. 2003 -2 (Police Services) and amending Elk Grove
Municipal Code Section 3.18.010.
B. Adopt resolution determining to levy assessments in Street Maintenance District No. 1 – Zone 5-AC (Annexation No. 32) for the Backer – Lilly at Poppy Meadows Project.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Consider a resolution levying the Fiscal Year 2024- 25 Special Taxes or Special Assessments for Seven Community Facilities and Special Districts [p. 1-41]
STAFF REPORT:
Vijay Maisuria, Finance Analyst I
PUBLIC COMMENT:
RECOMMENDATION
Adopt a resolution levying the Fiscal Year 2024-25 Special Taxes or Special Assessments for seven Community Facilities Districts and other Special Districts.
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 22, 2024
9.2 SUBJECT: Receive a follow-up presentation in regard to the 2023 Elk Grove Aquatics Center Annual Report and provide direction as appropriate [p. 1]
STAFF REPORT:
Lana Yoshimura, Community Event Center Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive a follow -up presentation in regard to the previously presented 2023 Elk Grove Aquatics Center Annual Report and provide direction as appropriate.
9.3 SUBJECT: Receive an overview report of the Proposed 2024- 2029 Capital Improvement Program and provide direction as appropriate [p. 1-6]
STAFF REPORT:
Christina Castro, Capital Program Division Manager
PUBLIC COMMENT:
RECOMMENDATION
Receive an overview report of the proposed 2024- 2029 Capital Improvement Program and provide direction as appropriate.
9.4 SUBJECT: Presentation of the Proposed Fiscal Year 2024-25 Annual Budget [p. 1]
STAFF REPORT:
Nathan Bagwill, Budget Manager
PUBLIC COMMENT:
RECOMMENDATION
Receive a presentation of the Proposed Fiscal Year 2024-25 Annual Budget and provide direction as appropriate.
9.5 SUBJECT: Receive information and consider appointing a Council Member representative and alternate to serve on the Sacramento Homeless Policy Council [p. 1-3]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 22, 2024
RECOMMENDATION
Staff recommends appointing a Council Member representative and alternate to serve on the Sacramento Homeless Policy Council.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.