Elk Grove City Council
Regular Meeting, May 22, 2024
CIT
Y OF ELK GROVE
Incorporated July 1, 2000
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
Wednesday, May 22, 2024
CALL TO ORDER / ROLL CALL
May
or Singh-Allen called the regular City Council meeting of May 22, 2024, to order at 6:11 p.m.
Pr
esent: Mayor Singh-Allen, Vice Mayor Brewer, and Council Members Robles, Spease, and Suen.
Abs
ent: None.
Vi
ce Mayor Brewer read the Land Acknowledgement.
Counc
il Member Robles led the Pledge of Allegiance.
May
or Singh-Allen asked that a moment of silence be observed.
APPROVAL OF CITY COUNCIL AGENDA
Motion: M/S Robles/Suen to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Brewer, Robles, Spease, and Suen); Noes: 0; Absent: 0.
CLOSED SESSION
None.
PRESENTATIONS / ANNOUNCEMENTS
4.1 M
ayor Singh- Allen and vice Mayor Brewer presented proclamations recognizing May 2024 as Asian American, Native Hawaiian, and Pacific Islander Heritage Month to Khydeeja Alam, Executive Director of the California Commission on Asian and Pacific Islander American Affairs, and Villiami Tuivai.
4.2 W
ith the aid of a visual presentation (filed), General Manager Gary Goodman gave a presentation on behalf of the Sacramento-Yolo Mosquito and Vector Control District.
GENERAL PUBLIC COMMENT:
Tr
avis Castle submitted a workplan (filed) to raise funds in the community to provide for social support services.
Lynn W
heat presented an idea to utilize prior Key to the City recipients to provide marketing opportunities to encourage fundraising donations for the zoo project.
Elk Grove City Council
Regular Meeting, May 22, 2024
GENERAL ADMINISTRATION INFORMATION
City Manager Jason Behrmann reviewed the Administrative Report for May 22, 2024 (filed).
CONSENT CALENDAR ITEMS
PUBLIC COMMENT
None.
Motion: M/S Spease/Robles to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 7.1: Approved City Council meeting minutes of the May 8, 2024 special and regular meetings.
Agenda Item No. 7.2: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through May 14, 2024.
Agenda Item No. 7.3: Received report on Requests for Proposals, Qualifications, and Bids.
Agenda Item No. 7.4 : Received the Monthly Disbursement Summary and AP Check Register Listing for April 1, 2024, through April 30, 2024, showing Automatic Clearing House Nos. 22220 through 22323; General Warrant Nos.142099 through 142531; and Electronic Fund Transfer Nos. 90072804 through 90072821.
Agenda Item No. 7.5: Adopted Ordinance No. 07-2024 establishing the Zoological Park Special Planning Area and rezoning certain property (Second Reading).
Agenda Item No. 7.6: Adopted Resolution No. 2024-072 authorizing the City Manager to execute a Use Agreement for the Elk Grove Aquatics Center with the Elk Grove Unified School District (EGUSD).
Agenda Item No. 7. 7: Adopted Resolution No. 2024-073 dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code 3.42.180(B)(3) and authorizing the City Manager to execute the Fourth Amendment to Contract #C -13-380 with Miwall Corporation for the supply of ammunition, modifying pricing and increasing compensation by $450,000 for a total amount not to exceed $1,462,000 through June 30, 2027.
Agenda Item No. 7.8: Adopted Resolution No. 2024-074 identifying the projects to be included in the SB1 project listing to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) for Fiscal Year 2024-25 as required by the Road Repair and Accountability Act of 2017 (SB1).
Agenda Item No. 7.9: Adopted Resolution No. 2024-075 dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.188(B)(3) and authorizing the City Manager to execute a contract amendment with Azteca Systems, LLC, Elk Grove City Council
Regular Meeting, May 22, 2024
to add t
he licensing, maintenance, and implementation of the e-Builder Enterprise module in the amount of $646,613.76 (for a total five-year amount not to exceed $1,379,936.27).
Agenda Item No. 7.10: Adopted Resolution No. 2024-076 approving the Citywide Traffic Signal Enhancement and Congestion Relief Project (WTR094); authorizing the City Manager to execute a construction contract with Bear Electrical Solutions, Inc. for the Project in the amount of $8,885,988.66; authorizing the Public Works Director to approve change orders not to exceed $1,244,000; and amending the Fiscal Year 2023-24 Budget and 2023-2028 Capital Improvement Program (CEQA Exempt).
Agenda Item No. 7.11: Adopted: 1) Resolution No. 2024-077 calling the November 5, 2024 General Municipal Election to elect the Mayor at -large, and Council Members by -district for Districts 1 and 3, and requesting the Sacramento County Board of Supervisors to consolidate the general municipal election with the statewide general election; 2) Resolution No. 2024- 078 establishing regulations pertaining to candidates’ statements of qualifications; and 3) Resolution No. 2024 -079 establishing Council’s policy regarding impartial analyses, arguments, and rebuttal arguments.
Agenda Item No. 7.12 : Adopted Resolution No. 2024 -080 dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute the first amendment to the contract with GovernmentJobs.com, Inc. dba NEOGOV, for online hiring, onboarding, and performance review software and services, extending the term for three years and increasing the contract amount by $139,711.60, for a total contract amount not to exceed $298,712.32.
PUBLIC HEARINGS
Agenda Item No. 8.1 : Conduct a public hearing and consider a r esolution declaring results of majority protest proceedings and modifying the Elk Grove Tourism Marketing District.
RECOMMENDATION
Staff recommends the City Council conduct a public hearing to receive comment on t he renewal of the Elk G rove T ourism Marketing Dist rict. At the conclusion of the public hearing, if there is no majority protest from the lodging businesses, staff recommends the City Council adopt a Resolution modifying the Elk Grove Tourism Marketing District as described.
With the aid of a visual presentation (filed), Darrell Doan, Economic Development Director, provided an overview of the staff report and recommendation.
Mayor Singh-Allen declared the public hearing open.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
City Clerk Jason Lindgren stated there was no majority protest.
Elk Grove City Council
Regular Meeting, May 22, 2024
Motion: M/ S Suen/ Robles to adopt Resolution No. 2024-081 declaring no majority protest and modifying the Elk Grove Tourism Marketing District. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, and Suen); Noes:
0; Absent: 0.
Agenda Item No. 8. 2: Conduct a Public Hearing to consider a resolution confirming the Laguna West Service Area Fiscal Year 2024- 25 Annual Report and ordering the levy for the Laguna West Service Area (formerly County Service Area No. 5) for Fiscal Year 2024-25.
RECOMMENDATION
Adopt a resolution confirming the Laguna West Service Area Fiscal Year 2024-25 Annual Report and ordering the levy for Laguna West Service Area (formerly County Service Area No. 5) for Fiscal Year 2024-25.
With the aid of a visual presentation (filed), Vijay Maisuria, Finance Analyst , provided an overview of the staff report and recommendation.
Mayor Singh-Allen declared the public hearing open.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Motion: M/S Brewer/Suen to adopt Resolution No. 2024-082 confirming the Laguna West Service Area Fiscal Year 2024 -25 Annual Report and ordering the levy for Laguna West Service Area (formerly County Service Area No. 5) for Fiscal Year 2024-25. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 8. 3: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2003- 2 (Police Services) and to Street Maintenance District No. 1, Zone 5-AC for the Backer – Lilly at Poppy Meadows Project, and to introduce an ordinances levying and apportioning the special tax to the annexing area.
RECOMMENDATION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003- 2 (Police Services) to the qualified electors for the Backer – Lilly at Poppy Meadows Project (Annexation No. 74).
A-2. Adopt resolution declaring the results of the special election held on May 22, 2024, for the seventy-fourth annexation to Community Facilities District No. 2003- 2 (Police Services).
A-3. Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the seventy -fourth annexation to Community Facilities District
Elk Grove City Council
Regular Meeting, May 22, 2024
No. 2003- 2 (Police Services) and amending Elk Grove Municipal Code Section
3.18.010.
B. Adopt resolution determining to levy assessments in Street Maintenance District No. 1 – Zone 5-AC (Annexation No. 32) for the Backer – Lilly at Poppy Meadows Project.
With the aid of a visual presentation (filed), Vijay Maisuria, Finance Analyst , provided an overview of the staff report and recommendations.
Mayor Singh-Allen declared the public hearing open for CFD 2003-2.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Motion #1: M/S Suen/Brewer to adopt Resolution No. 2024-083 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003-2 (Police Services) to the qualified electors for the Backer – Lilly at Poppy Meadows Project (Annexation No. 74). The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, and Suen); Noes: 0; Absent: 0.
City Clerk Lindgren announced of 94 possible votes, 94 affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the election was available for Council consideration.
Motion #A-2: M/S Brewer/Suen to adopt Resolution No. 2024-084 declaring the results of the special election held on May 22, 2024, for the seventy-fourth annexation to Community Facilities District No. 2003-2 (Police Services). The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, and Suen); Noes: 0; Absent: 0.
Motion #A-3: M/S Brewer/Suen to introduce and waive the full reading, by substitution of title only , Ordinance No. 08-2024 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) (Annexation No. 74) and amending Elk Grove Municipal Code Section 3.18.010. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, and Suen); Noes: 0;
Absent: 0.
Mayor Singh-Allen declared the public hearing open for SMD-1, Zone 5-AC.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
City Clerk Lindgren stated there was no majority protest. Of 94 possible votes (weighted according to the proportional financial obligation for each property), 94 affirmative votes were returned. The ballot s approved the proposed assessments and the proposed inflation adjustment limits described for the parcel s identified in the ballot s. A resolution determining to levy assessments in the district was available for Council consideration.
Elk Grove City Council
Regular Meeting, May 22, 2024
Motion B: M/S Suen/Brewer to adopt Resolution No. 202 4-085 determining to levy assessments in Street Maintenance District No. 1 – 5-AC (Annexation No. 32) for the Backer – Lilly at Poppy Meadows Project. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, and Suen); Noes: 0; Absent: 0.
REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
Agenda Item No. 9.1 : Consider a resolution levying the Fiscal Year 2024- 25 Special Taxes or Special Assessments for Seven Community Facilities and Special Districts.
RECOMMENDATION
Adopt a resolution levying the Fiscal Year 2024-25 Special Taxes or Special Assessments for seven Community Facilities Districts and other Special Districts.
With the aid of a visual presentation (filed), Vijay Maisuria, Finance Analyst , provided an overview of the staff report and recommendations.
PUBLIC COMMENT
None.
Motion: M/S Suen/ Robles to adopt Resolution No. 2024-086 levying the Fiscal Year 2024-25 Special Taxes or Special Assessments for Seven Community Facilities and Special Districts. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, and Suen); Noes: 0; Absent: 0.
Agenda Item No. 9.2 : Receive a follow-up presentation in regard to the 2023 Elk Grove Aquatics Center Annual Report and provide direction as appropriate.
RECOMMENDATION
Receive a follow -up presentation in regard to the previously presented 2023 Elk Grove Aquatics Center Annual Report and provide direction as appropriate.
With the aid of a visual presentation (filed), Lana Yoshimura, Community Event Center Manager, and Mike Dopson, Cosumnes Community Services District Director of Recreation & Community Services, provided an overview of the staff report.
PUBLIC COMMENT
None.
Council Member Spease appreciated the examination of costs, and recommended that projections for future projects be approached with a high level of scrutiny to truth assumptions used in calculations.
Mayor Singh-Allen suggested outreach and advertising of pool facilities on public transit and to partner with the Sacramento Regional Transit District.
The City Council received and filed the report.
Agenda Item No. 9.3: Receive an overview report of the Proposed 2024- 2029 Capital Improvement Program and provide direction as appropriate.
Elk Grove City Council
Regular Meeting, May 22, 2024
RECOMMENDATION
Receive an overview report of the proposed 2024-2029 Capital Improvement Program and provide direction as appropriate.
With the aid of a visual presentation (filed), Christina Castro, Capital Program Division Manager, provided an overview of the staff report and recommendations.
PUBLIC COMMENT
None.
Public Works Director Jeff rey Werner addressed activities to assess the need to raise levees on the west side of the City, noting the City was continuing to seek grant funding opportunities, would be conducting an update of the Storm Drain Master Plan, activity on the Kammerer Road Project had identified potential changes in the floodplain area including the re-certification of the Sacramento River levees, and staff would continue to monitor but were not actively pursuing a specific levee CIP project at the current time.
The City Council received and filed the report.
Agenda Item No. 9.4 : Presentation of the Proposed Fiscal Year 2024-25 Annual Budget.
RECOMMENDATION
Receive a presentation of the Proposed Fiscal Year 2024-25 Annual Budget and provide direction as appropriate.
With the aid of a visual presentation (filed), Jason Behrmann, City Manager, provided an overview of the staff report and recommendations.
PUBLIC COMMENT:
Lynn Wheat inquired on progress to prioritize the Whitelock Interchange, raised concern of the CIP reliance on grants, advocated for improved alternative transportation modes to help relieve traffic congestion, appreciated the pre- funding of CalPERS obligations, preferred increased funding to address homelessness (suggesting consideration of policy changes regarding conservatorship and use of tiny homes for supportive housing) and believed funding could be redirected from economic development programs (noting she did not support program funding proposed for the Elk Grove Auto M all), and recommended law enforcement assist with traffic control for the grand opening of the new Nordstrom Rack store.
Staff responded to Council Member Suen that an internal investment fund for a pension trust could be considered, designed to keep control of the fund locally but provide a source to augment meeting the annual fluctuating funding ratios with CalPERS.
Council Member Spease noted items for consideration (recognizing some items may fit the schedule of a future budget): 1) evaluate inclusion of a black box theatre as part of future phasing for the Library Project , 2) low or no fare bus trips on public transit for Elk Grove City Council
Regular Meeting, May 22, 2024
qualifying seniors, 3) commitments to continued workforce development programming, and 4) partnering with the Cosumnes Community Services District to augment scholarship availability to low income families for children to access swim instruction.
Council Member Suen suggested in relation to reduced ride fares for seniors to consider additional modes of transportation such as rideshare discounts or rates.
Council Member Robles voiced support for a year-round homeless shelter, and in relation to workforce development would like to see consideration of Universal Basic Income (UBI) programs to support families pursuing certification programs.
City Manager Behrmann noted a discussion would be return ed on Workforce Development Programs and support services.
Cosumnes Community Services District (CCSD) General Manager Phill Lewis addressed the City Council regarding swim programs and noted current CCSD scholarship programs were offered for low -income participants to cover class costs (including swim gear), additional funding through Measure E and coordination with a newly funded Youth Advocate would link families in need to the services offered, and the CCSD planned to continue to budget for the program and seek grants as the program was actively utilized, but additional funding would expand provision of the program.
Agenda Item No. 9.5: R
eceive information and consider appointing a Council Member representative and alternate to serve on the Sacramento Homeless Policy Council.
RECOMMENDATION
Staff recommends appointing a Council Member representative and alternate to serve on the Sacramento Homeless Policy Council.
Jason Lindgren, City Clerk, provided an overview of the staff report and recommendation.
PUBLIC COMMENT
None.
With City Council consensus, Mayor Singh Allen appointed Council Member Robles to serve as the City’s representative on the Sacramento Homeless Policy Council , and appointed Vice Mayor Brewer to serve as the City’s alternate on the Sacramento Homeless Policy Council
COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
Council Member Robles attended the Sacramento Area Sewer District board meeting and noted an upcoming meeting of the Capital SouthEast Connector Joint Powers Authority Board.
Vice Mayor Brewer and Council Member Spease noted the upcoming meeting of the Sacramento Public Library Authority Board.
Council Member Suen attended the Sacramento Area Council of Governments (SACOG) Board meeting.
Elk Grove City Council
Regular Meeting, May 22, 2024
May
or Singh-Allen attended the Sacramento Regional Transit District (RT) Board meeting and Cosumnes Community Services District (CCSD) 2 x 2 meeting.
ADJOURNMENT
With no additional business to conduct, the May 22, 2024 City Council meeting was adjourned at 9:36 p.m.
JA SON LINDGREN, CITY CLERK
ATTEST:
BOBBIE SINGH-ALLEN, MAYOR