Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Rod Brewer, Vice Mayor Sergio Robles, Council Member Kevin Spease, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, June 12, 2024
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted
on the City’s website, and physical copies of any
such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 12, 2024
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Presentation of the 2024 NorCalCyber Mayors Cup
4.2 Proclamation recognizing June 19, 2024 as Juneteenth [p. 1]
4.3 Recognition of Outstanding Student Leader Alyssa Bentz [p. 1]
4.4 Republic Services – Annual Report
4.5 Youth Commission Semi-Annual Update
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matt er has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the May 22, 2024 special and regular meetings [p. 1-13] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through June 4, 2024 [p. 1-4]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Adopt Ordinance No. 08 -2024 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) (Annexation No. 74) and amending Elk Grove Municipal Code Section 3.18.010. (Second Reading) [p. 1-3] (FINANCE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 12, 2024
7.5 Adopt resolution authorizing the City Manager to execute a Reimbursement Agreement for Dedication of Park Land in the Southeast Policy Area with EG 25, LLC a California limited liability company, for public land dedicated to the City through the Telos Greens Tentative Map (PLNG-21-017) and finding that the dedication of the Telos Greens Park Sites to the Cosumnes Community Services District is consistent with the General Plan pursuant to Government Code Section 65402 [p. 1-21]
(FINANCE)
7.6 Adopt resolution authorizing the City Manager to execute an agreement with Intercept Security for unarmed security guard services for a term of two years for a total contract amount of $174,000, or other such amount as directed by the City Council [p. 1-19]
(CITY MANAGER)
7.7 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute a contract with Digital Ubiquity Capital, Inc. to conduct a feasibility study for a public -private partnership for citywide broadband infrastructure and services in an amount not to exceed $225,000, or other such amount as may be directed by the City Council [p. 1-30]
(STRATEGIC PLANNING)
7.8 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code 3.42.140(B)(3) and authorizing the City Manager to execute the twelfth amendment to the contract with Occu- Med, Ltd. for pre- employment medical exams modifying term and pricing, adding medical providers, and increasing compensation by $180,000, or other such amount as may be directed by the City Council, for a total amount not to exceed $358,000 [p. 1-7]
(POLICE)
7.9 Adopt resolution approving the Traffic Signal and Streetlight Maintenance Project (OM2403); authorizing the City Manager to execute a contract with Bear Electrical Solutions, Inc. for the Project based on the rates and scope of services in the bid and authorizing the Public Works Director, or authorized designee, to issue work orders under this contract in an amount not to exceed the amount budgeted for this work through the Annual Budget process; and authorizing the Public Works Director to rebid the Project if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate (CEQA
Exempt) [p. 1-8]
(PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 12, 2024
7.10 Receive and file the 2023- 2028 Capital Improvement Program Quarterly Status Report for the Third Quarter of Fiscal Year 2023-24 [p. 1-15] (PUBLIC WORKS)
7.11 Adopt resolution authorizing the City Manager to execute a Public Works Grant Agreement with Sacramento Splash for a term of one year in the amount of $100,000, or other such amount as may be directed by the City Council [p. 1-22]
(PUBLIC WORKS)
7.12 Adopt resolution approving the On- Call Concrete Services – Installation, Maintenance and Repair of Curbs, Gutters, Sidewalks, and Related Items Project (OM2405); authorizing the City Manager to execute a construction contract with MCE Corporation for the P roject based on the rates and scope of services in the bid; authorizing the Public Works Director or authorized designee to issue work orders under this contract in an amount not to exceed the amount budgeted for this work through the Annual Budget process; and authorizing the City Manager to execute a construction contract with the second lowest bidder if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-6]
(PUBLIC WORKS)
7.13 Adopt resolution approving the 2024 Pavement Maintenance Project – Slurry Seal and Pavement Resurfacing (WPR024); authorizing the City Manager to execute a construction contract with Pavement Coatings Co. for the Project in the amount of $4,700,817; author izing the Public Works Director to approve change orders not to exceed $470,082, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-24]
(PUBLIC WORKS)
7.14 Adopt resolution: 1) authorizing the City Manager to execute an Agreement for Purchase of Easements Upon Real Property with the Sacramento Area Sewer District, in the amount of $29,950, for the sale of easement interests in portions of City-owned property located along the east side of Franklin Boulevard and the west side of Willard Parkway for a recycled water pipeline and future sewer pipeline [portion of APNs: 132- 1880-002, 132- 1880-003, 132- 0020-174, and 132-0030-065]; 2) authorizing the City Manager to take all actions necessary and to execute all documents necessary to effect the sale of the easement interests; and 3) finding the sale of the easement interests exempt from the California
Environmental Quality Act and consistent with the Elk Grove General Plan [p. 1-27]
(REAL PROPERTY)
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 12, 2024
7.15 Adopt resolution authorizing the City Manager to execute a Memorandum of Understanding with the County of Sacramento for access to the County ’s WebGIS databases in the amount of $49,888.95, or other such amount as may be directed by the City Council, for a term of two years; and authorizing the City Manager to execute future renewals in amounts not to exceed the amount budgeted for this purpose through the Annual Budget process, subject to City Council approval [p. 1-9]
(INFORMATION SERVICES)
7.16 Adopt resolution approving the Large Lot Final Map for Tegan Estates Subdivision (Subdivision No. 19-031) and authorizing the City Manager to execute the Subdivision Improvement Agreement (CEQA Exempt) [p. 1-29]
(DEVELOPMENT SERVICES)
7.17 Adopt resolution authorizing the City Manager to execute an Affordable Housing Regulatory Agreement with Coral Blossom Apartments LP, a California limited partnership, for the Coral Blossom Apartments Project (CEQA Exempt) [p. 1-22]
(HOUSING)
7.18 Authorize recruitment to fill three anticipated vacancies on the Youth Commission, and one voting member vacancy on the
Historic Preservation Committee [p. 1-2]
(CITY CLERK)
8. PUBLIC HEARINGS
8.1 SUBJECT: A Public Hearing to consider a resolution setting Residential Solid Waste Service Rates for Fiscal Year 2024-25 (Rate Year 21) [p. 1-10]
STAFF REPORT:
Kimberly Taylor, Recycling & Waste Manager
PUBLIC COMMENT:
RECOMMENDATION
Adopt resolution setting Residential Solid Waste Service Rates for Fiscal Year 2024-25 (Rate Year 21) effective July 1, 2024.
8.2 SUBJECT: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2006-1 (Maintenance Services), Staybridge Suites Amendment Project; and Storm Water Drainage Fee Zone 2, for the Staybridge Suites and Tegan Estates Project, and to introduce an ordinance levying and apportioning the special tax to the annexing areas [p. 1-137]
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 12, 2024
STAFF REPORT:
Vijay Maisuria, Finance Analyst I
PUBLIC COMMENT:
RECOMMENDATION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006-1 (Maintenance Services) to the qualified electors for the Staybridge Suites Project (Annexation No. 96).
A-2. Adopt resolution declaring the results of the special election held on June 12, 2024, for the ninety -sixth annexation to Community Facilities District No. 2006-1 (Maintenance
Services).
A-3. Introduce and waive the full reading, by substitution of title only, an ordinance levying and apportioning the special tax in the seventy-fourth annexation to Community Facilities District No. 2006-1 (Maintenance Services) and amending Elk Grove Municipal Code Section 3.19.010.
B. Adopt resolution determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 66) for the
Staybridge Suites and Tegan Estates Projects.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Consider a resolution adopting the Budget for Fiscal Year 2024-25, setting the Annual Appropriations Limit, adopting the Fiscal Year 2024- 25 Investment Policy, and adopting an updated City-Wide Salary Schedule [p. 1-60]
STAFF REPORT:
Nathan Bagwill, Budget Manager
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution adopting the Budget for Fiscal Year 2024-25, setting the Annual Appropriations Limit, adopting the Fiscal Year 2024-25 Investment Policy, and adopting an updated City -Wide Salary Schedule.
Elk Grove City Council
Regular Meeting, WEDNESDAY, June 12, 2024
9.2 SUBJECT: Receive a summary report on the 2023-24 Enhanced Winter Sanctuary Program and provide direction as appropriate [p. 1-8]
STAFF REPORT:
Sarah Bontrager, Housing and Public Services Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive a summary report on the 2023 -24 Enhanced Winter Sanctuary Program and provide direction as appropriate.
9.3 SUBJECT: Consider appointment of one voting member to the Disability Advisory Committee [p. 1-2]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION
Receive information from Mayor Singh-Allen, with the approval of the City Council, regarding appointment of one voting member to the Disability Advisory Committee.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.