Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Rod Brewer, Vice Mayor Sergio Robles, Council Member Kevin Spease, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, July 24, 2024
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted
on the City’s website, and physical copies of any
such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
Elk Grove City Council
Regular Meeting, WEDNESDAY, July 24, 2024
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Service Recognition – Darren Wilson [p. 1]
4.2 New Hire Introductions
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the June 26, 2024 special and regular meetings [p. 1-12] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through July 16, 2024 [p. 1-3]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Receive the Monthly Disbursement Summary and AP Check Register Listing for June 1, 2024, through June 30, 2024, showing Automatic Clearing House Nos. 22427 through 22511; General Warrant Nos.143036 through 143445; and Electronic Fund
Transfer Nos. 90072838 through 90072850 [p. 1-55]
(FINANCE)
7.5 Adopt resolution authorizing the City Manager to execute a Lease Agreement with Café EG @D56, LLC to operate the café at The Center at District56 [p. 1-34] (CITY MANAGER)
Elk Grove City Council
Regular Meeting, WEDNESDAY, July 24, 2024
7.6 Adopt resolutions declaring intention to: 1) annex territory to Community Facilities District No. 2006-1 (Maintenance Services) and to levy a special tax to pay for maintenance services for Iron Rock Industrial Project (Annexation No. 98) and 2) annex territory to Storm Water Drainage Fee Zone 2 for the Iron Rock Industrial Project (Annexation No. 68) pursuant to the Benefit Assessment Act of 1982 [p. 1-140]
(FINANCE)
7.7 Adopt resolution approving the Final Map for Telos Greens Subdivision (Subdivision No. 21 -017) and authorizing the City Manager to execute the Subdivision Improvement Agreement (CEQA Exempt) [p. 1-75] (DEVELOPMENT SERVICES)
7.8 Adopt resolution authorizing the City Manager to accept grant funding for community cat spay and neuter resources from The Regents of the University of California, California For All Animals grant program in the amount of $125,000, and amend the Animal Services revenue and expense budgets equal to the grant award received and expended each year until the total grant amount has been received and expended [p. 1-5]
(ANIMAL SERVICES)
7.9 Adopt resolution authorizing the City Manager to execute a cost sharing agreement with the Sacramento County Sheriff’s Office and a Memorandum of Understanding with Member Agencies of the Central Valley Information Sharing System Consortium for participation in an information sharing system [p. 1-13] (POLICE)
7.10 Adopt resolution approving the Public Works – Public Infrastructure Maintenance (PIM) Project (OM2404); authorizing the City Manager to execute a contract with MCE Corporation for the Project based on the rates and scope of services in the bid and authorizing the Public Works Director, or authorized designee, to issue work orders under this contract in an amount not to exceed the amount budgeted for this work through the Annual Budget process; and authorizing the Public Works Director to rebid the Project if the first lowest bidder does not meet filing obliga tions, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-6]
(PUBLIC WORKS)
7.11 Adopt resolution authorizing the City Manager to execute a Landscape Maintenance Agreement with the State of California, Department of Transportation for the State Highway Right of Way on State Route 99 and Laguna Boulevard / Bond Road [p. 1-20] (PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, July 24, 2024
7.12 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.188(B)(3) and authorizing the City Manager to execute an agreement with Citian, Inc. for the purchase of CRASH software licensing in an amount not to exceed $395,000, or other such amount as may be directed by the City Council [p. 1-21] (PUBLIC
WORKS)
7.13 Adopt resolution authorizing the City Manager to execute the Fifth Amendment to the Agreement between the City of Elk Grove and the City of Galt for reimbursement of costs related to Galt residents’ use of the City of Elk Grove’s Special Waste Collection Center for a four -year-term in an amount not -to- exceed $264,000, or other such amount as may be directed by the City Council, and authorizing the City Manager to execute all future agreements, amendments, and related documents with the City of Galt for use of the Special Waste Collection Center [p. 1-8]
(RECYCLING & WASTE)
7.14 Adopt resolution authorizing the City Manager to execute a contract with Economic & Planning Systems, Inc. to prepare an Affordable Housing Impact Fee and Nexus Study in an amount not to exceed $132,015, or other such amount as may be directed by the City Council [p. 1-28]
(HOUSING AND PUBLIC SERVICES)
8. PUBLIC HEARINGS
8.1 SUBJECT: A Public Hearing to consider a resolution confirming and approving the Report of Delinquent Solid Waste and Storm Drain Utility Charges prepared by Republic Services, and authorizing the Finance Director to take the actions necessary to collect the delinqu ent charges on the Sacramento County Tax Roll
[p. 1-118]
STAFF REPORT:
Kara Taylor-Seeman, Finance Manager
PUBLIC COMMENT:
RECOMMENDATION
Adopt resolution confirming and approving the Report of Delinquent Solid Waste and Storm Drain Utility Charges
prepared by Republic Services and authorizing the Finance Director to take the actions necessary to collect the delinquent charges on the Sacramento County Tax Roll.
Elk Grove City Council
Regular Meeting, WEDNESDAY, July 24, 2024
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive information on the E-Ride: Electric Bicycle and Scooter Lending Library and consider a resolution establishing the City of Elk Grove E-Bike Voucher Program and adopting the E-Bike Voucher Program Policies, Guidelines, and Procedures; authorizing the City Manager to accept Energy Efficiency and Conservation Block Grant funding from the U.S. Department of Energy up to the amount of $201,410 for the electric bicycle voucher program and amend the Strategic Planning and Innovation Department revenue and expense budgets equal to the grant award received and expended each year until the total grant amount has been received and expended; and to execute agreements with BikeHaus,
Cadence, and Pedego for reimbursement of program vouchers redeemed by residents until all grant funds are exhausted [p. 1-101]
STAFF REPORT:
Kaley Lyons, Senior Transportation Planner
PUBLIC COMMENT:
RECOMMENDATION:
Receive information on the E-Ride: Electric Bicycle and Scooter Lending Library and adopt resolution authorizing the City Manager to:
1) Accept the awarded grant funding, up to $ 201,410 from the U.S. Department of Energy to implement an electric bicycle incentive program for Elk Grove residents, including authority to execute necessary documents and agreements; and
2) Amend the Strategic Planning and Innovation Department’s revenue and expense budget equal to the grant award
received and expended each year until the total grant amount has been received and expended; and
3) Execute agreements with the BikeHaus, Cadence,
Neighborhood Bike Shop, and Pedego for reimbursement of program vouchers redeemed by residents.
9.2 SUBJECT Receive results of The National Community Survey™ [p. 1-41]
STAFF REPORT:
Carrie Whitlock, Strategic Planning and Innovation Program Manager
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, July 24, 2024
RECOMMENDATION:
R eceive information describing the results of the National Community Survey™ – 2024 for the City of Elk Grove.
9.3 SUBJECT: Receive Information on the Infrastructure Plan for Fleet Electrification, consider a resolution amending the FY 2024-25 Budget and 2024 -2029 Capital Improvement Program for the Fleet EV Charging and Infrastructure Project (WFC053), and provide direction as needed (CEQA Exempt) [p. 1-179]
STAFF REPORT:
Carrie Whitlock, Strategic Planning and Innovation Program Manager Samuel Grimm, Senior Civil Engineer
PUBLIC COMMENT:
RECOMMENDATION:
Receive information regarding the Infrastructure Plan for Fleet Electrification, consider a resolution amending the Fiscal Year 2024-2025 Budget and 2024-2029 Capital Improvement Program as described, and provide direction as needed.
9.4 SUBJECT: Receive Information on the 2024 Climate Compass and provide direction as needed [p. 1-80]
STAFF REPORT:
Carrie Whitlock, Strategic Planning and Innovation Program Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive information regarding the Climate Compass, the 2024 update to the City’s Climate Action Plan, and provide direction on potential programs as needed.
9.5 SUBJECT: Consider appointment of one voting member and alternate member(s) to the Historic Preservation Committee, and appointment of three voting members to the Youth Commission [p. 1-3]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, July 24, 2024
RECOMMENDATION:
Receive information from Mayor Singh-Allen , with the approval of the City Council, regarding appointment of one voting member and alternate member(s) to the Historic Preservation Committee, and appointment of three voting members to the Youth
Commission.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.