Elk Grove City Council
Regular Meeting, July 24, 2024
CIT
Y OF ELK GROVE
Incorporated July 1, 2000
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
Wednesday, July 24, 2024
CALL TO ORDER / ROLL CALL
May
or Singh-Allen called the regular City Council meeting of July 24 , 2024, to order at 6:19 p.m. on July 24, 2024.
Pr
esent: Mayor Singh-Allen, Vice Mayor Brewer, and Council Members Robles, Spease, and Suen.
Abs
ent: None.
Vi
ce Mayor Brewer read the Land Acknowledgement.
Dev
elopment Services Director Darren Wilson led the Pledge of Allegiance.
May
or Singh-Allen asked that a moment of silence be observed.
APPROVAL OF CITY COUNCIL AGENDA
Motion: M/S Robles/Suen to approve the agenda as presented. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, Suen); Noes:
0; Absent: 0.
CLOSED SESSION
None.
PRESENTATIONS / ANNOUNCEMENTS
4.1 M
ayor Singh-Allen presented a proclamation recognizing the service of Development Services Director Darren Wilson on the occasion of his retirement from public service.
Wi
th the aid of a visual presentation (filed), Mr. Wilson provided an overview of his career with the City of Elk Grove, expressed thanks to family and friends, and requested the City recognize April as Parkinson’s Awareness Month in future years.
4.2 D
epartment heads introduced New Hire Introductions of the prior quarter.
GENERAL PUBLIC COMMENT:
Tim
O’Brien raised issues with the City processes and policies in handling sidewalk repair, noted his request to consider alternative solutions was denied, and he believed there was merit in evaluating case-by-case situations for residents to work with the City to maintain operable sidewalks.
Elk Grove City Council
Regular Meeting, July 24, 2024
Bonnie Stensler extended an invitation to the City Council and staff to participate in National Night Out events planned at the Glenbrooke Community on August 6, 2024.
Angela Adams and Cesar Plascencia requested support of trades related policies to require approved labor standards, area standard wages, offering apprenticeship programs, offering comprehensive healthcare, and a commitment to local hiring for future development.
Lynn Wheat shared examples of projects of what she believed displayed a history of poor land use and planning by the City.
GENERAL ADMINISTRATION INFORMATION
City Manager Jason Behrmann reviewed the Administrative Report for July 24 , 2024 (filed).
CONSENT CALENDAR ITEMS
PUBLIC COMMENT
None.
Motion: M/
S Brewer/Robles to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, Suen); Noes: 0; Absent: 0.
Agenda Item No. 7.1 : Approved City Council meeting minutes of the June 26, 2024 special and regular meetings.
Agenda Item No. 7.2: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through July 16, 2024.
Agenda Item No. 7.3: Received report on Requests for Proposals, Qualifications, and Bids.
Agenda Item No. 7.4: Receive the Monthly Disbursement Summary and AP Check Register Listing for June 1, 2024, through June 30, 2024, showing Automatic Clearing House Nos. 22427 through 22511; General Warrant Nos.143036 through 143445; and Electronic Fund Transfer Nos. 90072838 through 90072850.
Agenda Item No. 7.5: A
dopted Resolution No. 2024-117 authorizing the City Manager to execute a Lease Agreement with Café EG @D56, LLC to operate the café at The Center at District56.
Agenda Item No. 7.6: Adopted: 1) Resolution No. 2024-118 declaring intention to annex territory to Community Facilities District No. 2006 -1 (Maintenance Services) and to levy a special tax to pay for maintenance services for the Iron Rock Industrial Project (Annexation No. 98); and 2) Resolution No. 2024-119 declaring intention to annex territory Elk Grove City Council
Regular Meeting, July 24, 2024
to Storm Water Drainage Fee Zone 2 for the Iron Rock Industrial Project (Annexation No. 68) pursuant to the Benefit Assessment Act of 1982.
Agenda Item No. 7.7: Adopted Resolution No. 2024-120 approving the Final Map for Telos Greens Subdivision (Subdivision No. 21-017) and authorizing the City Manager to execute the Subdivision Improvement Agreement (CEQA Exempt).
Agenda Item No. 7.8: Adopted Resolution No. 2024-121 authorizing the City Manager to accept grant funding for community cat spay and neuter resources from The Regents of the University of California, California For All Animals grant program in the amount of $125,000, and amend the Animal Services revenue and expense budgets equal to the grant award received and expended each year until the total grant amount has been received and expended.
Agenda Item No. 7.9: Adopted Resolution No. 2024-122 authorizing the City Manager to execute a cost sharing agreement with the Sacramento County Sheriff’s Office and a Memorandum of Understanding with Member Agencies of the Central Valley Information Sharing System Consortium for participation in an information sharing system.
Agenda Item No. 7.10: Adopted Resolution No. 2024-123 approving the Public Works – Public Infrastructure Maintenance (PIM) Project (OM2404); authorizing the City Manager to execute a contract with MCE Corporation for the Project based on the rates and scope of services in the bid and authorizing the Public Works Director, or authorized designee, to issue work orders under this contract in an amount not to exceed the amount budgeted for this work through the Annual Budget process; and authorizing the Public Works Director to rebid the Project if the first lowest bidder does not meet filing obligations (CEQA Exempt).
Agenda Item No. 7.11: Adopted Resolution No. 2024-124 authorizing the City Manager to execute a Landscape Maintenance Agreement with the State of California, Department of Transportation for the State Highway Right of Way on State Route 99 and Laguna Boulevard / Bond Road.
Agenda Item No. 7.12 : Adopted Resolution No. 2024 -125 dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.188(B)(3) and authorizing the City Manager to execute an agreement with Citian, Inc. for the purchase of CRASH software licensing in an amount not to exceed $395,000.
Agenda Item No. 7.13: Adopted Resolution No. 2024-126 authorizing the City Manager to execute the Fifth Amendment to the Agreement between the City of Elk Grove and the City of Galt for reimbursement of costs related to Galt residents’ use of the City of Elk Grove’s Special Waste Collection Center for a four-year-term in an amount not-to-exceed $264,000, and authorizing the City Manager to execute all future agreements, amendments, and related documents with the City of Galt for use of the Special Waste Collection Center.
Agenda Item No. 7.14: Adopted Resolution No. 2024-127 authorizing the City Manager to execute a contract with Economic & Planning Systems, Inc. to prepare an Affordable Housing Impact Fee and Nexus Study in an amount not to exceed $132,015.
Elk Grove City Council
Regular Meeting, July 24, 2024
PUBLIC HEARINGS
Agenda Item No. 8.1: A Public Hearing to consider a resolution confirming and approving the Report of Delinquent Solid Waste and Storm Drain Utility Charges prepared by Republic Services, and authorizing the Finance Director to take the actions necessary to collect the delinquent charges on the Sacramento County Tax Roll.
RECOMMENDATION
Adopt resolution confirming and approving the Report of Delinquent Solid Waste and Storm Drain Utility Charges prepared by Republic Services and authorizing the Finance Director to take the actions necessary to collect the delinquent charges on the Sacramento County Tax Roll.
With the aid of a visual presentation (filed), Kara Taylor -Seeman, Finance Manager , provided an overview of the staff report and recommendation.
Mayor Singh-Allen declared the public hearing open.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Motion: M/S Spease/Suen to adopt Resolution No. 2024-128 confirming and approving the Report of Delinquent Solid Waste and Storm Drain Utility Charges prepared by Republic Services and authorizing the Finance Director to take the actions necessary to collect the delinquent charges on the Sacramento County Tax Roll. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, Suen); Noes:
0; Absent: 0.
REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
Agenda Item No. 9.1 : Receive information on the E-Ride: Electric Bicycle and Scooter Lending Library and consider a resolution establishing the City of Elk Grove E-Bike Voucher Program and adopting the E-Bike Voucher Program Policies, Guidelines, and Procedures; authorizing the City Manager to accept Energy Eff iciency and Conservation Block Grant funding from the U.S. Department of Energy up to the amount of $201,410 for the electric bicycle voucher program and amend the Strategic Planning and Innovation Department revenue and expense budgets equal to the grant award received and expended each year until the total grant amount has been received and expended; and to execute agreements with BikeHaus, Cadence, and Pedego for reimbursement of program vouchers redeemed by residents until all grant funds are exhausted.
RECOMMENDATION
Receive information on the E -Ride: Electric Bicycle and Scooter Lending Library and adopt resolution authorizing the City Manager to:
1) Accept the awarded grant funding, up to $201,410 from the U.S. Department of Energy to implement an electric bicycle incentive program for Elk Grove residents, including authority to execute necessary documents and agreements; and Elk Grove City Council
Regular Meeting, July 24, 2024
2) Amend the Strategic Planning and Innovation Department’s revenue and expense budget equal to the grant award received and expended each year until the total grant amount has been received and expended; and
3) Execute agreements with the BikeHaus, Cadence, Neighborhood Bike Shop, and Pedego for reimbursement of program vouchers redeemed by residents.
With the aid of a visual presentation (filed), Kaley Lyons, Senior Transportation Planner , provided an overview of the staff report and recommendation.
PUBLIC COMMENT
None.
Vice Mayor Brewer received confirmation on application availability (available both online and at participating bike shops), and he inquired if there were additional opportunities for feedback by participants on the offered programs.
Ms. Lyons noted survey data would be requested of participants in the program at the start and end of program participation, and for the lending library program data collection would occur continuously via the GPS data collection for each trip taken.
Council Member Spease requested outreach and consideration of integrating bike share programs at affordable housing sites to reduce need to take shopping carts from facility premises, and to consider for planning multi-family sites with reduced parking spaces to take into consideration facilities to support transportation alternatives (such as expanded bike storage space on premises).
Mayor Singh-Allen noted that early share programs involving scooters often left the rented equipment in the public right-of-way, and appreciated the evolution of such programs to require designated return areas to help to reduce abandoned equipment rentals.
Motion: M/
S Suen/ Brewer to adopt Resolution No. 2024- 129 authorizing the City Manager to accept the awarded grant funding, up to $201,410, from the U.S. Department of Energy to implement an electric bicycle incentive program for Elk Grove residents, including authority to execute necessary documents and agreements; and amend the Strategic Planning and Innovation Department’s revenue and expense budget equal to the grant award received and expended each year until the total grant amount has been received and expended; and execute agreements with the BikeHaus, Neighborhood Bike Shop, and Pedego for reimbursement of program vouchers redeemed by residents. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, Suen); Noes: 0; Absent: 0.
Agenda Item No. 9.2: Receive results of The National Community Survey™.
RECOMMENDATION
Receive information describing the results of the National Community Survey ™ – 2024 for the City of Elk Grove.
With the aid of a visual presentation (filed), Carrie Whitlock, Strategic Planning and Innovation Program Manager, provided an overview of the staff report and recommendation.
Elk Grove City Council
Regular Meeting, July 24, 2024
PUBLIC COMMENT:
Lynn Wheat reviewed the history of participation rates of the National Community Survey™ for the City of Elk Grove, which displayed diminished participation in the survey over the years, and she shared her favorite elements of the City of Elk Grove including the Delta Breeze, diversity of the community, and friendship connections made over the years.
Council Member Spease appreciated the feedback from the survey, and noted the Homelessness Strategies Ad Hoc Committee w ould discuss continued inclusion, or updating, questions on the survey regarding homelessness.
Council Member Suen received confirmation that though the response rate of 6% was low, the Survey overall in all participating jurisdictions had seen a decline in participation, and the sampling size and survey returns remained statistically valid. Mr. Suen suggested splitting up questions over the period of a year by categories or sectors , or truncating the survey, to encourage more responses (as the length of the survey could be a factor contributing to non-participation).
The City Council received and filed the report.
Agenda Item No. 9.3 : Receive Information on the Infrastructure Plan for Fleet Electrification, consider a resolution amending the FY 2024- 25 Budget and 2024- 2029 Capital Improvement Program for the Fleet EV Charging and Infrastructure Project (WFC053), and provide direction as needed (CEQA Exempt).
RECOMMENDATION
Receive information regarding the Infrastructure Plan for Fleet Electrification, consider a resolution amending the Fiscal Year 2024- 2025 Budget and 2024- 2029 Capital Improvement Program as described, and provide direction as needed.
With the aid of a visual presentation (filed), Carrie Whitlock, Strategic Planning and Innovation Program Manager provided an overview of the staff report and recommendation.
PUBLIC COMMENT
None.
Motion: M/
S Brewer/Suen to adopt Resolution No. 2024-130 amending the Fiscal Year 2024-2025 Budget and 2024- 2029 Capital Improvement Program for the Fleet E V Charging Infrastructure Project (WFC053). The motion passed by the following vote:
Ayes: 5 (Singh-Allen, Brewer, Robles, Spease, Suen); Noes: 0; Absent: 0.
Agenda Item No. 9.4 : Receive Information on the 2024 Climate Compass and provide direction as needed
RECOMMENDATION
Receive information regarding the Climate Compass, the 2024 update to the City’s Climate Action Plan, and provide direction on potential programs as needed.
Elk Grove City Council
Regular Meeting, July 24, 2024
With the aid of a visual presentation (filed), Carrie Whitlock, Strategic Planning and Innovation Program Manager, provided an overview of the staff report and recommendation.
PUBLIC COMMENT
None.
The City Council deliberated on the matter and voiced support of the strategies presented by staff. Council Member Robles encouraged continued engagement with the Sacramento Tree Foundation.
The City Council received and filed the report.
Agenda Item No. 9.5 : Consider appointment of one voting member and alternate member(s) to the Historic Preservation Committee, and appointment of three voting members to the Youth Commission.
RECOMMENDATION
Receive information from Mayor Singh- Allen, with the approval of the City Council, regarding appointment of one voting member and alternate member(s) to the Historic Preservation Committee, and appointment of three voting members to the Youth Commission.
City Clerk Jason Lindgren provided an overview of the staff report and recommendation.
PUBLIC COMMENT:
Peggy Forseth-Andrews spoke in support of appointing the current Alternate Member, Rachel Simi, to a Voting Member position on the Historic Preservation Committee.
Shveta Dalla, Steven Greenhut, Matthew Jumamoy, John Fraser, and Rachel Simi spoke as applicants seeking appointment to the Historic Preservation Committee.
Kara Hughes, Aidan Cho, Marho Akpo, Kloe Nguyen, Kalea Condon, Thien Tran, Alice Hu, Anoushka Vyas, and Michael Jackson spoke as applicants seeking appointment to the Youth Commission.
Mayor S
ingh -Allen, with consensus of the full City Council, appointed Rachel Simi as a voting member, and Shveta Dalla and John Fraser as alternate members to the Historic Preservation Committee.
Mayor Singh- Allen, with consensus of the full City Council, appointed Marho Akpo, Andres Guzman, and Kara Hughes as voting members to the Youth Commission.
COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
Council Member Robles noted the upcoming Sacramento Metropolitan Air Quality Management District Board meeting.
Elk Grove City Council
Regular Meeting, July 24, 2024
Vi
ce Mayor Brewer noted the upcoming Sacramento Public Library Authority Board meeting.
May
or Singh-Allen and Council Members Spease and Suen had no items to report.
ADJOURNMENT
With no additional business to conduct, the July 24, 2024 City Council meeting was adjourned at 10:06 p.m.
JA SON LINDGREN, CITY CLERK
ATTEST:
BOBBIE SINGH-ALLEN, MAYOR