Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Rod Brewer, Vice Mayor Sergio Robles, Council Member Kevin Spease, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, September 11, 2024
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted
on the City’s website, and physical copies of any
such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 11, 2024
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamation recognizing Diversity Awareness Month 2024 [p. 1]
4.2 Proclamation in recognition of Hispanic Heritage Month [p. 1]
4.3 Arts Commission – Annual Update
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the August 28, 2024 special and regular meetings [p. 1-11] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through September 3, 2024 [p. 1-4]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Adopt Ordinance No. 11 -2024 amending Elk Grove Municipal Code Chapters 23.56 and 23.100 regarding Residential Lighting Standards (Second Reading) [p. 1-7]
(PLANNING)
7.5 Adopt Ordinance No. 12-2024 amending Chapter 9.38 of the Elk Grove Municipal Code related to Unlawful Camping ( Second Reading) [p. 1-9] (POLICE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 11, 2024
7.6 Adopt resolution authorizing the City Manager to execute an agreement with Elk Grove Bike Shop for reimbursement of electric bike program vouchers redeemed by residents until all grant funds are exhausted [p. 1-12]
(STRATEGIC PLANNING)
7.7 Adopt resolution approving the Final Map for Arbor Ranch, Phase 2A Subdivision (Subdivision No. 10 -060.02.01) and authorizing the City Manager to execute the Subdivision Improvement Agreement (CEQA Exempt) [p. 1 -33]
(DEVELOPMENT SERVICES)
7.8 Adopt resolution adopting revised Policies, Guidelines, and Procedures for the Small Business Permit Assistance Program [p. 1-9] (ECONOMIC DEVELOPMENT)
7.9 Adopt resolution authorizing the City Manager to execute a Funding Agreement with the Sacramento Metropolitan Cable Television Commission to accept Public Education and
Government (PEG) Channel Facilities fees in the amount of $216,318 and amending the Fiscal Year 2024- 25 Information Services budget to reflect revenue and expenditures related to funds awarded [p. 1-11]
(INFORMATION SERVICES)
7.10 Adopt resolution authorizing the City Manager to submit applications for Local Government Household Hazardous Waste Grants as eligible through FY 2027 -28 through the State of California Department of Resources Recycling and Recovery (CalRecycle); amend the Recycling and Waste budget equal to the grant award received and expended each year, and to execute all documents necessary to secure and implement the grant and all grant -related reports to CalRecycle [p. 1 -4] (RECYCLING & WASTE)
7.11 Adopt resolution 1) approving the 2024 Pavement Maintenance Project – Overlay (WPR024); 2) authorizing the City Manager to execute a construction contract with JV Lucas Paving for the Project in the amount of $2,265,792; 3) authorizing the Public Works Director to approve change orders not to exceed $339,869; 4) authorizing the City Manager to execute a construction contract with the second lowest bidder, if the first lowest bidder does not meet filing obligations; 5) authorizing the City Manager to execute a Cost Sharing Agreement with the County of Sacramento for pavement repairs along Grant Line Road; and 6) amending the FY 2024-25 Budget and the 2024- 2029 Capital Improvement
Program, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-24]
(PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 11, 2024
7.12 Adopt resolution authorizing the City Manager to execute a Reimbursement Agreement with the Sacramento Municipal Utility District for the Kammerer Road Phase 1 – Two-Lane Extension I- 5 to Bruceville Road Project (WTR014) (No Further CEQA Review Required) [p. 1-11]
(PUBLIC WORKS)
7.13 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute a three-year contract with The Permanente Medical Group, Inc. for employment medical exams, not to exceed budgeted amounts as set forth in the approved City Annual Budget [p. 1-29] (HUMAN
RESOURCES)
8. PUBLIC HEARINGS
8.1 SUBJECT: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2006-1 (Maintenance Services) and to Storm Water Drainage Fee Zone 2 for the Iron Rock Industrial Project and to introduce an ordinance levying and apportioning the special tax to the annexing areas and amending Elk Grove Municipal Code Section 3.19.010 [p. 1-134]
STAFF REPORT:
Vijay Maisuria, Finance Analyst I
PUBLIC COMMENT:
RECOMMENDATION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006-1 (Maintenance Services) (Annexation No. 98) to the qualified electors for the Iron Rock Industrial Project.
A-2. Adopt resolution declaring the results of the special election held on September 11, 2024, for the ninety-eighth annexation to Community Facilities District No. 2006- 1 (Maintenance Services).
A-3. Introduce an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 98) and
amending Elk Grove Municipal Code Section 3.19.010.
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 11, 2024
B. Adopt resolution declaring no majority protest and determining to levy assessments in Storm Water Drainage Fee Zone 2
(Annexation No. 68) for the Iron Rock Industrial Project pursuant to the Benefit Assessment Act of 1982.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive a presentation on the Old Town Special Planning Area Conditional Use Permit Requirements for Bars, Breweries, Wineries, and Brew Pubs, and provide direction as appropriate on revising the limit on the number of Conditional Use Permits allowed for these businesses in Old Town [p. 1-3]
STAFF REPORT:
Antonio Ablog, Planning Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive a presentation on the Old Town Special Planning Area Conditional Use Permit Requirements for bars, breweries, wineries, and brew pubs and upon conclusion of the presentation provide direction to staff to prepare an amendment to the Old Town Special Plannin g Area to increase the limitation on such permits from three to six.
9.2 SUBJECT: Receive an update on the Trail Wayfinding and Signage Program and adopt a resolution amending the Bicycle, Pedestrian, and Trails Master Plan to implement the Program (No Further CEQA Review) [p. 1-33]
STAFF REPORT:
Kaley Lyons, Senior Transportation Planner
PUBLIC COMMENT:
RECOMMENDATION:
Receive an update on the Trail Wayfinding and Signage Program and adopt a r esolution amending the Bicycle, Pedestrian, and Trails Master Plan to implement the Program.
9.3 SUBJECT: Receive Pension Funding Update and consider a resolution adopting the Pension Funding Policy [p. 1-10]
STAFF REPORT:
Matthew Paulin, Finance Director
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, September 11, 2024
RECOMMENDATION:
Receive an update on the City’s efforts to manage its pension obligations and adopt a resolution adopting the Pension Funding Policy.
9.4 SUBJECT: C onsider an ordinance amending Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing and a resolution ratifying certain contracts and purchases authorized by the City Manager (CEQA Exempt) [p. 1-12]
STAFF REPORT:
Joe Simone, Purchasing and Contracts Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive information from staff and then introduce an ordinance amending Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing related to the authority to award contracts, and adopt a resolution ratifying certain contracts and purchases authorized by the City Manager.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.