Elk Grove City Council
Regular Meeting, September 11, 2024
CIT
Y OF ELK GROVE
Incorporated July 1, 2000
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
Wednesday, September 11, 2024
CALL TO ORDER / ROLL CALL
May
or Singh- Allen called the regular City Council meeting of September 11, 2024, to order at 6:01 p.m.
Pr
esent: Mayor Singh-Allen, Vice Mayor Brewer, and Council Members Robles and Spease.
Abs
ent: Council Member Suen.
Vi
ce Mayor Brewer read the Land Acknowledgement.
Deput
y Fire Chief Dan Quiggle led the Pledge of Allegiance.
May
or Singh-Allen recognized a remembrance of the September 11, 2001 attacks and lives lost, and asked that a moment of silence be observed.
APPROVAL OF CITY COUNCIL AGENDA
Motion: M/S Spease/Brewer to approve the agenda as presented. The motion passed by the following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes: 0;
Absent: 1 (Suen).
CLOSED SESSION
None.
PRESENTATIONS / ANNOUNCEMENTS
4.1 C
ouncil Member Robles presented a proclamation recognizing Diversity Awareness Month 2024 to the Diversity and Inclusion Commission.
4.2 M
ayor Singh- Allen presented a proclamation in recognition of Hispanic Heritage Month to Orlando Fuentes.
4.3 W
ith the aid of a visual presentation (filed), Nan Mahon, Chair, provided the Arts Commission Annual Update.
GENERAL PUBLIC COMMENT:
Lynn W
heat raised issues of tobacco use by youth, and urged Mayor Singh-Allen to return a campaign contribution from R.J. Reynolds.
Elk Grove City Council
Regular Meeting, September 11, 2024
Randy Bekker expressed dissatisfaction with the State of California imposing land use decisions on local communities, voiced appreciation for the City in coming to terms with the state in relation to the Oak Rose and Coral Blossom housing projects, and requested the City re-release information to clarify the nature of the settlements regarding these projects and the final monetary impacts on the City.
GENERAL ADMINISTRATION INFORMATION
City Manager Jason Behrmann reviewed the Administrative Report for September 11 , 2024 (filed).
CONSENT CALENDAR ITEMS
PUBLIC COMMENT
None.
Motion: M/
S Spease/Robles to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes: 0; Absent: 1 (Suen).
Agenda Item No. 7.1 : Approved City Council meeting minutes of the August 28 , 2024 special and regular meetings.
Agenda Item No. 7.2: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through September 3, 2024.
Agenda Item No. 7.3: Received report on Requests for Proposals, Qualifications, and Bids.
Agenda Item No. 7.4: Adopted Ordinance No. 11-2024 amending Elk Grove Municipal Code Chapters 23.56 and 23.100 regarding Residential Lighting Standards ( Second Reading).
Agenda Item No. 7.5: A
dopted Ordinance No. 12 -2024 amending Chapter 9.38 of the Elk Grove Municipal Code related to Unlawful Camping (Second Reading).
Agenda Item No. 7.6: Adopted Resolution No. 2024-155 authorizing the City Manager to execute an agreement with Elk Grove Bike Shop for reimbursement of electric bike program vouchers redeemed by residents until all grant funds are exhausted.
Agenda Item No. 7.7: Adopted Resolution No. 2024-156 approving the Final Map for Arbor Ranch, Phase 2A Subdivision (Subdivision No. 10- 060.02.01) and authorizing the City Manager to execute the Subdivision Improvement Agreement (CEQA Exempt).
Agenda Item No. 7. 8: Adopted Resolution No. 2024 -157 adopting revised Policies, Guidelines, and Procedures for the Small Business Permit Assistance Program.
Agenda Item No. 7.9: Adopted Resolution No. 2024-158 authorizing the City Manager to execute a Funding Agreement with the Sacramento Metropolitan Cable Television Elk Grove City Council
Regular Meeting, September 11, 2024
Commission to accept Public Education and Government (PEG) Channel Facilities fees in the amount of $216,318 and amending the Fiscal Year 2024-25 Information Services budget to reflect revenue and expenditures related to funds awarded.
Agenda Item No. 7.10: Adopted Resolution No. 2024-159 authorizing the City Manager to submit applications for Local Government Household Hazardous Waste Grants as eligible through FY 2027- 28 through the State of California Department of Resources Recycling and Recovery (CalRecycle); amend the Recycling and Waste budget equal to the grant award received and expended each year, and to execute all documents necessary to secure and implement the grant and all grant-related reports to CalRecycle.
Agenda Item No. 7. 11: Adopted Resolution No. 2024- 160: 1) approving the 2024 Pavement Maintenance Project – Overlay (WPR024); 2) authorizing the City Manager to execute a construction contract with JV Lucas Paving for the Project in the amount of $2,265,792; 3) authorizing the Public Works Director to approve change orders not to exceed $339,869; 4) authorizing the City Manager to execute a construction contract with the second lowest bidder, if the first lowest bidder does not meet filing obligations; 5) authorizing the City Manager to execute a Cost Sharing Agreement with the County of Sacramento for pavement repairs along Grant Line Road; and 6) amending the FY 2024-25 Budget and the 2024-2029 Capital Improvement Program (CEQA Exempt).
Agenda Item No. 7.12: A
dopted Resolution No. 2024-161 authorizing the City Manager to execute a Reimbursement Agreement with the Sacramento Municipal Utility District for the Kammerer Road Phase 1 – Two-Lane Extension I-5 to Bruceville Road Project (WTR014) (No Further CEQA Review Required).
Agenda Item No. 7. 13: A
dopted Resolution No. 2024-162 dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute a three- year contract with The Permanente Medical Group, Inc. for employment medical exams, not to exceed budgeted amounts as set forth in the approved City Annual Budget.
PUBLIC HEARINGS
Agenda Item No. 8.1: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2006-1 (Maintenance Services) and to Storm Water Drainage Fee Zone 2 for the Iron Rock Industrial Project and to introduce an ordinance levying and apportioning the special tax to the annexing areas and amending Elk Grove Municipal Code Section 3.19.010.
RECOMMENDATION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006-1 (Maintenance Services) (Annexation No. 98) to the qualified electors for the Iron Rock Industrial Project.
A-2. Adopt resolution declaring the results of the special election held on September 11, 2024, for the ninety -eighth annexation to Community Facilities District No. 2006- 1 Elk Grove City Council
Regular Meeting, September 11, 2024
(Maintenance Services).
A-3. Introduce an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 98) and amending Elk Grove Municipal Code Section 3.19.010.
B. Adopt resolution declaring no majority protest and determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 68) for the Iron Rock Industrial Project pursuant to the Benefit Assessment Act of 1982.
With the aid of a visual presentation (filed), Kara Taylor -Seeman, Finance Manager , provided an overview of the staff report and recommendation.
Mayor Singh-Allen declared the public hearing open for CFD 2006-1 Annexation No. 98.
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Motion #A-1: M/S Spease/Robles to adopt Resolution No. 2024-163 calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006-1 (Maintenance Services) to the qualified electors for the Iron Rock Industrial Project (Annexation No. 98) .
The motion passed by the
following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes: 0; Absent: 1 (Suen).
City Clerk Jason Lindgren announced of three possible votes, three affirmative votes were cast authorizing the City of Elk Grove to levy a special tax at the rate apportioned and described. The measure passed with more than two-thirds of all votes cast in the election in favor of the measure. A resolution declaring the results of the election was available for Council consideration.
Motion #A-2: M/S Spease/Brewer to adopt Resolution No. 2024-164 declaring the results of the special election held on September 11 , 2024, for the ninety -eighth annexation to Community Facilities District No. 2006- 1 (Maintenance Services). The motion passed by the following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes: 0; Absent: 1 (Suen).
Motion #A-3: M/S Spease/Brewer to introduce Ordinance No. 13-2024 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 98) and amending Elk Grove Municipal Code Section 3.19.010. The motion passed by the following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes: 0; Absent: 1 (Suen).
Mayor Singh-Allen declared the public hearing open for Storm Water Drainage Fee Zone 2 (Annexation No. 68).
PUBLIC COMMENT
None.
Mayor Singh-Allen declared the public hearing closed.
Elk Grove City Council
Regular Meeting, September 11, 2024
City Clerk Lindgren stated there was no majority protest. Of three possible votes (weighted according to the proportional financial obligation for each property), three affirmative votes were returned. The ballot approved the proposed assessments and the proposed inflation adjustment limit s described for the parcel s identified in the ballot. A resolution determining to levy assessments in the district was available for Council consideration.
Motion B: M/S Spease/Brewer to adopt Resolution No. 2024-165 determining to levy assessments in Storm Water Drainage Fee Zone 2 (Annexation No. 68) for the Iron Rock Industrial Project pursuant to the Benefit Assessment Act of 1982. The motion passed by the following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes: 0; Absent:
1 (Suen).
REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
Agenda Item No. 9.1 : Receive a presentation on the Old Town Special Planning Area Conditional Use Permit Requirements for Bars, Breweries, Wineries, and Brew Pubs, and provide direction as appropriate on revising the limit on the number of Conditional Use Permits allowed for these businesses in Old Town.
RECOMMENDATION
Receive a presentation on the Old Town Special Planning Area Conditional Use Permit Requirements for bars, breweries, wineries, and brew pubs and upon conclusion of the presentation provide direction to staff to prepare an amendment to the Old Town Special Planning Area to increase the limitation on such permits from three to six.
With the aid of a visual presentation (filed), Antonio Ablog, Planning Manager, provided an overview of the staff report and recommendation.
PUBLIC COMMENT
None.
Council Member Spease requested consideration to look into methodologies as a guide to determine conditions to change the maximum limit number.
Motion: M/
S Robles/Spease for staff to prepare an amendment to the Old Town Special Planning Area to increase the limitation on such permits from three to six . The motion passed by the following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes:
0; Absent: 1 (Suen).
Agenda Item No. 9.2: R
eceive an update on the Trail Wayfinding and Signage Program and adopt a resolution amending the Bicycle, Pedestrian, and Trails Master Plan to implement the Program (No Further CEQA Review).
RECOMMENDATION
Receive an update on the Trail Wayfinding and Signage Program and adopt a resolution amending the Bicycle, Pedestrian, and Trails Master Plan to implement the Program.
Elk Grove City Council
Regular Meeting, September 11, 2024
With the aid of a visual presentation (filed), Kaley Lyons, Senior Transportation Planner provided an overview of the staff report and recommendation.
PUBLIC COMMENT:
Lynn Wheat voice d support of the staff recommendation, and suggested signage be placed on the trails regarding trail safety and etiquette.
Motion: M/
S Brewer/Spease to adopt Resolution No. 2024-166 amending the Bicycle, Pedestrian, and Trails Master Plan to implement the Program (No Further CEQA Review).
The motion passed by the following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes: 0; Absent: 1 (Suen).
Agenda Item No. 9.3 : Receive Pension Funding Update and consider a resolution adopting the Pension Funding Policy.
RECOMMENDATION
Receive an update on the City’s efforts to manage its pension obligations and adopt a resolution adopting the Pension Funding Policy.
With the aid of a visual presentation (filed), Matthew Paulin, Finance Director, provided an overview of the staff report and recommendation.
PUBLIC COMMENT
None.
Motion: M/
S Brewer/Spease to adopt Resolution No. 2024-167 adopting the Pension Funding Policy. The motion passed by the following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes: 0; Absent: 1 (Suen).
Agenda Item No. 9.4 : C onsider an ordinance amending Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing and a resolution ratifying certain contracts and purchases authorized by the City Manager (CEQA Exempt).
RECOMMENDATION
Receive information from staff and then introduce an ordinance amending Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing related to the authority to award contracts, and adopt a resolution ratifying certain contracts and purchases authorized by the City Manager.
With the aid of a visual presentation (filed), Matthew Paulin, Finance Director, provided an overview of the staff report and recommendation.
PUBLIC COMMENT
None.
Motion #1
: M/S Brewer/Robles to introduce and waive the full reading, by substitution of title only , Ordinance No. 14-2024 amending Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing related to the authority to award contracts. The motion passed Elk Grove City Council
Regular Meeting, September 11, 2024
by t
he following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes: 0;
Absent: 1 (Suen).
Motion #2: M/S Brewer/Robles to adopt Resolution No. 2024- 168 ratifying certain contracts and purchases authorized by the City Manager. The motion passed by the following vote: Ayes: 4 (Singh-Allen, Brewer, Robles, Spease); Noes: 0; Absent: 1 (Suen).
COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
May
or Singh-Allen and Vice Mayor Brewer had no items to report.
Counc
il Member Spease noted an upcoming meeting of the Sacramento Transportation Authority.
Counc
il Member Robles asked the community to hold in honor the memories of those lost on 9/11.
ADJOURNMENT
With no additional business to conduct, the September 11, 2024 City Council meeting was adjourned at 7:31 p.m. in memory of the lives lost as result of the September 11, 2001 attacks.
JA SON LINDGREN, CITY CLERK
ATTEST:
BOBBIE SINGH-ALLEN, MAYOR