Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Rod Brewer, Vice Mayor Sergio Robles, Council Member Kevin Spease, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
ELK GROVE FINANCE AUTHORITY REGULAR MEETING
CONCURRENT AGENDA
Wednesday, September 25, 2024
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted
on the City’s website, and physical copies of any
such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Historic Preservation Committee – Annual Update
Joint Elk Grove City Council / Elk Grove Finance Authority Regular Meeting Regular Meeting, WEDNESDAY, September 25, 2024
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the September 11, 2024 special and regular meetings [p. 1-11] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through September 17, 2024 [p. 1-2]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1] (CITY CLERK)
7.4 Receive the Monthly Disbursement Summary and AP Check Register Listing for August 1, 2024, through August 31, 2024, showing Automatic Clearing House Nos. 22607 through 22719; General Warrant Nos. 143807 through 144314; and Electronic Fund Transfer Nos. 90072875 through 90072900 [p. 1-65]
(FINANCE)
7.5 Adopt Ordinance No. 13-2024 levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 98) and amending Elk Grove Municipal Code Section 3.19.010 ( Second Reading) [p. 1-3] (FINANCE)
7.6 Adopt Ordinance No. 14- 2024 amending Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing related to the authority to award contracts (Second Reading) [p. 1-5]
(FINANCE)
Joint Elk Grove City Council / Elk Grove Finance Authority Regular Meeting Regular Meeting, WEDNESDAY, September 25, 2024
7.7 Adopt resolution authorizing the City Manager to execute Amendment #1 to the Regulatory Agreement with 8310 Poppy Ridge LLC, a California limited liability company, for The Pardes 2 Project [p. 1-12]
(HOUSING)
7.8 Adopt resolution authorizing the City Manager to execute a Fee Deferral Agreement with 8310 Poppy Ridge LLC, a California limited liability company, for The Pardes 2 Project [p. 1 -17] (HOUSING)
7.9 Adopt resolution authorizing the City Manager to enter into a one- year lease agreement with Teen Center USA for use of the City facility at 8978 Elk Grove Boulevard (CEQA Exempt) [p. 1 -29] (HOUSING)
7.10 Adopt resolution authorizing the City Manager to execute the Payment Agreement for Street and Sewer Improvement Fee by and between the City of Elk Grove and Beazer Homes Holdings, LLC, a Delaware limited liability company, in the amount of $143,577 for the Backer Phase 1 Subdivision Project (Subdivision No. 10- 020.06.01) and Backer Phase 2 Subdivision Pr oject (Subdivision No. 10- 020.06.02) (CEQA Exempt) [p. 1 -14] (DEVELOPMENT SERVICES)
7.11 Adopt resolution authorizing the City Manager to execute all documents necessary to transfer ownership of Bruceville Meadows Pocket Parks from the City of Elk Grove to the Cosumnes Community Services District (CEQA Exempt) [p. 1 -23]
(DEVELOPMENT SERVICES)
7.12 Adopt resolution authorizing the City Manager to execute a Memorandum of Understanding with Wilton Rancheria regarding the treatment of cultural items and the treatment and reinterment of human remains
for the Kammerer Rd Two-Lane Extension I-5 to
Bruceville Road Project (WTR014) (No further CEQA review required) [p. 1-37]
(PUBLIC WORKS)
7.13 Adopt resolution approving the Permanent Shared Housing Conversion of 8679 Adamstown Way Project – Phase 3 (New Construction) (NSP-2022-01); authorizing the City Manager to execute a construction contract with All About Building, Inc. for the Project in the amount of $474,989; authorizing the Public Works Director to approve change orders not to exceed $47,499; and authorizing the City Manager to execute a construction contract with the second lowest bidder if the first lowest bidder does not meet filing obligations (CEQA Exempt) [p. 1-7]
(PUBLIC WORKS)
Joint Elk Grove City Council / Elk Grove Finance Authority Regular Meeting Regular Meeting, WEDNESDAY, September 25, 2024
7.14 Adopt resolution dispensing with the formal request for proposal procedures pursuant to Elk Grove Municipal Code Chapter
3.42.180(B)(3) and authorizing the City Manager to execute the second amendment to the agreement with Axon Enterprise, Inc. modifying the product list and payment schedule, and authorizing the City Manager to execute future contract amendments for the purchase of additional Axon Officer Safety Plan and Axon Fleet hardware, software, and training packages, as needed, subject to budgetary limits [p. 1-17]
(POLICE)
7.15 Adopt resolution authorizing the City Manager to accept Office for Victims of Crime grant funding in the amount of $714,740 for a Domestic Violence Prevention and Intervention program and amend the Police Department’s revenue and expense budget equal to the grant award received and expended each fiscal year, beginning with Fiscal Year 2024-25 until the total grant amount has been received and expended [p. 1-4]
(POLICE)
7.16 Adopt resolution 1) amending the Fiscal Year 2024 -25 Position Control Listing to add two Victim/Witness Advocate positions and reassign one full -time Community Service Officer to the new classification of Red Light Enforcement Technician; and 2) adopting a revised Citywide Salary and Step Schedule [p. 1-26] (HUMAN RESOURCES)
7.17 Adopt resolution approving updated job descriptions for Council- appointed positions of City Manager, City Attorney, and City Clerk; and the Council Assistant classification [p. 1-26] (HUMAN RESOURCES)
8. PUBLIC HEARINGS
8.1 SUBJECT: A public hearing to consider a resolution approving the Fiscal Year 2023-2024 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation
Report (CAPER) (CEQA Exempt) [p. 1-82]
STAFF REPORT:
Sarah Bontrager, Housing and Public Services Manager
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution approving the Fiscal Year 2023 -2024
Community Development Block Grant (CDBG) Consolidated
Annual Performance and Evaluation Report (CAPER).
Joint Elk Grove City Council / Elk Grove Finance Authority Regular Meeting Regular Meeting, WEDNESDAY, September 25, 2024
8.2 SUBJECT: A public hearing to consider adoption of a resolution approving amendments to the Community Development Block Grant (CDBG) Citizen Participation Plan, 2020-2025 Consolidated Plan, and the 2024-2025 Action Plan; authorizing the City Manager to execute and file all documents required to receive funds from the U.S. Department of Housing and Urban Development HOME
Investment Partnerships Program; and amending the Fiscal Year 2024-25 Budget (CEQA Exempt) [p. 1-355]
STAFF REPORT:
Sarah Bontrager, Housing and Public Services Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive information from staff and comments from the public and adopt a resolution:
1) Approving amendments to the Community Development Block Grant Citizen Participation Plan, 2020-2025 Consolidated Plan, and the 2024-2025 Action Plan;
2) Authorizing the City Manager to execute and file all documents required to receive funds from the US Department of Housing and Urban Development Home Investment Partnerships
Program (HOME); and
3) Amending the Fiscal Year 2024-25 Budget to recognize receipt of the HOME funds and to allocate the necessary matching funds from the City’s Affordable Housing Fund.
8.3 SUBJECT: A public hearing to consider a resolution approving Amendment No. 5 to the Community Development Block Grant (CDBG) 2019-20 Action Plan (CEQA Exempt) [p. 1-19]
STAFF REPORT:
Sarah Bontrager, Housing and Public Services Manager
PUBLIC COMMENT:
RECOMMENDATION:
Adopt a resolution approving Amendment No. 5 to the Community Development Block Grant (CDBG) 2019-20 Action Plan.
Joint Elk Grove City Council / Elk Grove Finance Authority Regular Meeting Regular Meeting, WEDNESDAY, September 25, 2024
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Consider a resolution authorizing the City Manager to execute a contract with The Gathering Inn to provide year - round homeless shelter operations, with a total contract value of $4,578,137 over a term of three years, or other amount directed by the City Council (CEQA Exempt) [p. 1-227]
STAFF REPORT:
Sarah Bontrager, Housing and Public Services Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive information from staff and adopt a resolution authorizing the City Manager to execute a contract with The Gathering Inn to provide year-round homeless shelter operations for a total contract value of $4,578,137 over a term of three years.
9.2 SUBJECT: Consider an ordinance amending Elk Grove
Municipal Code Section 2.04.010 to increase City Council Member Salaries [p. 1-7]
STAFF REPORT:
Jonathan Hobbs, City Attorney
Jason Behrmann, City Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive information and then introduce an ordinance amending Elk Grove Municipal Code 2.04.010 to increase Council Member salaries.
9.3 SUBJECT: Consider appointment of voting delegate and alternate(s) to the 2024 League of California Cities Annual Conference [p. 1-5]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION:
Appoint a voting delegate and alternate delegate(s) to represent the City of Elk Grove at the 2024 League of California Cities Annual Conference business meeting.
Joint Elk Grove City Council / Elk Grove Finance Authority Regular Meeting Regular Meeting, WEDNESDAY, September 25, 2024
10. CONVENE THE CITY COUNCIL AND FINANCE AUTHORITY JOINT
REGULAR MEETING
10.1 Roll Call
10.2 SUBJECT: A Joint Public Hearing of the Elk Grove Finance Authority and City Council of the City of Elk Grove to consider: 1) a resolution of the City Council authorizing the issuance and sale of special tax bonds for and on behalf of Community Facilities District No. 2005- 1 (Laguna Ridge) and directing the execution of a Supplemental Agreement to Fiscal Agent Agreement, approving the sale of such bonds, and approving Related Financing Agreements; 2) a resolution of the Board of Directors of the Elk Grove Finance Authority authorizing the issuance and sale of special tax revenue bonds and approving Related Financing Agreements; 3) a resolution of the Board of Directors of the Elk Grove Finance Authority dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the Finance Director to execute a Letter of Engagement with Piper Sandler & Co. for underwriting services in connection with the Bonds; and 4) a resolution of the City Council authorizing necessary budget amendments to record the issuance of the bonds, bond proceeds, cost of issuance, public improvement reimbursements and debt service payments [p. 1-331]
STAFF REPORT:
Vijay Maisuria, Finance Analyst
PUBLIC COMMENT:
RECOMMENDATION
Conduct a joint public hearing of the City Council of the City of Elk Grove and the Board of Directors of the Elk Grove Finance Authority to consider the approval and issuance of bonds for Community Facilities District No. 2005 -1 (Laguna Ridge) and direct the execution of a Supplemental Fiscal Agent Agreement and a Supplemental Indenture, approve the sale of such bonds, and approve other related documents and actions. At the conclusion of the public hearing, staff recommends that the City Council and the Elk Grove Finance Authority each take the following actions:
Joint Elk Grove City Council / Elk Grove Finance Authority Regular Meeting Regular Meeting, WEDNESDAY, September 25, 2024
1) Adopt a Resolution of the City Council authorizing the issuance and sale of special tax bonds for and on behalf of Community Facilities District No. 2005-1 (Laguna Ridge) and directing the execution of a Supplemental Agreement to Fiscal Agent Agreement, approving the sale of such bonds, and approving other related documents and actions; and
2) Adopt a Resolution of the Board of Directors of the Elk Grove Finance Authority authorizing the issuance and sale of
special tax revenue bonds and directing the execution of a Supplemental Indenture, approving the sale of such bonds, and approving other related documents and actions; and
3) Adopt a Resolution of the Board of Directors of the Elk Grove Finance Authority dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3) and authorizing the Finance Director to execute a Letter of Engagement with Piper Sandler & Co. for underwriting services in connection with the Bonds; and 4) Adopt a Resolution of the City Council authorizing necessary budget amendments to record the issuance of the bonds.
10.3 Adjournment of the Joint Elk Grove City Council / Elk Grove Finance Authority Meeting
11. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. T ravel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
12. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.