Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Rod Brewer, Vice Mayor Sergio Robles, Council Member Kevin Spease, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, December 11, 2024
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence
1A SPECIAL ACTION ITEM: Certification of the November 5, 202 4 General Municipal Election Results for offices; Reorganization of the Elk Grove City Council [p. 1-9]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 11, 2024
RECOMMENDATION
a) Adopt resolution certifying the election results for offices of the November 5, 2024 General Municipal Election;
b) Presentations of the adminis tration of the Oath of Office to the Mayor and City Council Members Elect and present ation of the certificates of Election;
c) Reorganize the Elk Grove City Council and by motion select the Vice Mayor.
1B. RECEPTION
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
None.
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the November 13, 2024 regular meeting [p. 1-9] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through December 3, 2024 [p. 1-5]
(CITY CLERK)
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 11, 2024
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Receive the Monthly Disbursement Summary and AP Check Register Listing for November 1, 2024, through November 30, 2024, showing Automatic Clearing House Nos. 22924 through 23016; General Warrant Nos. 145298 through 145727; and
Electronic Fund Transfer Nos. 90072934 through 90072949 [p. 1-58] (FINANCE)
7.5 Receive Treasurer’s Report and Post Employment Benefits Trust and Post Employment Benefits Trust Pension Report for the Quarter ending September 30, 2024 [p. 1-9]
(FINANCE)
7.6 Adopt Ordinance No. 19- 2024 amending Elk Grove Municipal Code Chapter 12.08 Construction in Streets, and Title 13 Watercourses, to authorize the Public Works Director or designee to issue encroachment permits for modifications to drainage features (CEQA Exempt) (Second Reading) [p. 1 -13] (PUBLIC WORKS)
7.7 Receive and file the Annual Reports for the City of Elk Grove Community Facilities Districts pursuant to the Local Agency Special Tax and Bond Accountability Act (SB165) [p. 1-10] (FINANCE)
7.8 Adopt resolution approving the Annual Development Impact Fee Report for Fiscal Year 2023-24 and making findings as required by the Mitigation Fee Act [p. 1-120] (FINANCE)
7.9 Adopt resolution authorizing the City Manager to execute an Agreement for Acquisition of Privately -Constructed Facilities or Reimbursement of Eligible Expenditures within the City of Elk Grove Community Facilities District No. 2005-1 (Laguna Ridge) by and between the City of Elk Grove and The New Home Company Northern California, LLC, a Delaware limited liability company, utilizing funds from the CFD 2005-1 Series 2024 bonds pursuant to the Laguna Ridge Community Facilities District Guiding Principles [p. 1-69]
(FINANCE)
7.10 Adopt resolution authorizing the City Manager to execute two Agreements for Acquisition of Privately-Constructed Facilities or Reimbursement of Eligible Expenditures within the City of Elk Grove Community Facilities District No. 2005-1 (Laguna Ridge) by and between the City of Elk Grove and Beazer Homes Holdings, LLC, a Delaware limited liability company, utilizing funds from the CFD 2005-1 Series 2024 bonds pursuant to the Laguna Ridge
Community Facilities District Guiding Principles [p. 1-114] (FINANCE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 11, 2024
7.11 Adopt resolution adopting Guiding Principles for Implementation of SB 937 and authorizing the City Manager or designee to develop a program and associated policies consistent with the
requirements of SB 937, update processes, and take all other actions necessary to be compliant with the requirements of SB 937 [p. 1-6] (FINANCE)
7.12 Adopt resolution repealing Resolution No. 2022- 072 and authorizing the City Manager to accept, allow, defend,
compromise, settle, deny, and/or reject specified claims and claims related applications against and by the City [p. 1-6]
(CITY MANAGER)
7.13 Adopt resolution authorizing the City Manager to execute master services contracts with Bennett Engineering Services and R.E.Y.
Engineers for On-Call Project Management Services, each in an amount not to exceed $1,000,000, or other such amount as may be directed by the City Council [p. 1-147]
(PUBLIC WORKS)
7.14 Adopt resolution authorizing the City Manager to execute master services contracts with Bennett Engineering Services; R.E.Y.
Engineers; Jacobs Engineering Group; TranSystems; Dokken Engineering; Kimley -Horn and Associates; Psomas; and TRC Companies for On -Call Architectural/Engineering Services with varying amounts not to exceed $5,000,000, for a total amount not to exceed $18,000,000, or other such amount as may be directed by the City Council [p. 1-678]
(PUBLIC WORKS)
7.15 Adopt resolution establishing an updated Record Retention Policy for the Public Works Department and its divisions [p. 1-5] (PUBLIC WORKS)
7.16 Adopt resolution authorizing the City Manager to execute a contract with UBEO Business Services to provide Document Scanning and Record Management Services for the Development Services Department Planning Division in an amount not to exceed $266,149.68, or other such amount as may be directed by the City Council [p. 1-30]
(DEVELOPMENT SERVICES)
7.17 Adopt resolution dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Chapter 3.42.180(B)(3) and authorizing the City Manager to execute the third amendment to the agreement with Axon Enterprise, Inc. modifying the product list and payment schedule, extending the term through December 31, 2029, and authorizing the Chief of Police to execute future task orders for the purchase of additional product quantities, as needed, subject to budgetary limits [p. 1-32]
(POLICE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 11, 2024
7.18 Adopt resolution 1) amending the Fiscal Year 2024 -25 Position Control Listing to convert and reclassify various positions within the Elk Grove Police Department for greater efficiency; and 2) adopting a revised Citywide Salary and Step Schedule to reflect new and revised classification titles and the California minimum wage increase effective January 1, 2025, as well as the salary increase for City Council Members (including Mayor) to be effective December 11, 2024, pursuant to Ordinance No. 15- 2024; and 3) amending the Fiscal Year 2024-25 Budget in accordance with the changes [p. 1-26]
(HUMAN RESOURCES)
7.19 Adopt resolution adopting the 2024 Conflict of Interest Code designating those positions required to file an Annual Statement of Economic Interests (FPPC Form 700) [p. 1-11] (
CITY CLERK)
8. PUBLIC HEARINGS
8.1 SUBJECT: A public hearing to consider adoption of a resolution authorizing the City Manager to submit an application to the California Department of Housing and Community Development for Permanent Local Housing Allocation (PLHA) funding and amending the five-year PLHA Plan [p. 1-16]
STAFF REPORT:
Sarah Bontrager, Housing and Public Services Program Manager Joshua Tovar, Management Analyst II
PUBLIC COMMENT:
RECOMMENDATION:
Adopt resolution approving the amendments to the Permanent Local Housing Allocation five-year Plan, and authorizing the City Manager to execute and file all documents required to the California Department of Housing and Community Development.
8.2 SUBJECT: A Public Hearing to consider 1) a resolution adopting an Addendum to the previously certified Environmental Impact Report for the General Plan; 2) a resolution amending the Climate Action Plan; and 3) an ordinance amending the Elk Grove Municipal Code Title 16 (Building and Construction) and Title 23 (Zoning) [p. 1-66]
STAFF REPORT:
Carrie Whitlock, Strategic Planning and Innovation Program Manager
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 11, 2024
RECOMMENDATION:
Receive information from staff and comments from the public, and then consider the following actions:
1. Adopt resolution adopting an Addendum to the previously certified Environmental Impact Report for the General Plan and Climate Action Plan;
2. Adopt resolution amending the Climate Action Plan to revise the building energy standards and to ensure electric vehicle (EV) charging requirements are consistent with the 2022 California Building Codes; and
3. Introduce an ordinance amending portions of Elk Grove Municipal Code Title 16 (Buildings and Construction) and Title 23 (Zoning) related to Electric Vehicle Charging for
consistency with the City of Elk Grove’s Climate Action Plan.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive a presentation on aesthetic concepts for the Laguna Creek Inter-Regional Trail Crossing at State Route 99 and provide direction as appropriate [p. 1-6]
STAFF REPORT:
Travis Kuhn, Senior Civil Engineer
Cristina Castro, Capital Improvements Program Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive a presentation on aesthetic concepts for the Laguna Creek Inter-Regional Trail Crossing at State Route 99 and provide direction on the preferred options.
9.2 SUBJECT: Receive information and c onsider a resolution dissolving the City of Elk Grove Arts Commission and
establishing the City of Elk Grove Arts and Creative Economy Commission, authorize recruitment for Commission members, and direct staff to prepare an Arts and Creative Economy Strategy for City Council consideration [p. 1-13]
STAFF REPORT:
Darrell Doan, Economic Development Director
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 11, 2024
RECOMMENDATION:
Receive information and adopt a resolution dissolving the City of Elk Grove Arts Commission and establishing the City of Elk Grove Arts and Creative Economy Commission ; authorize
recruitment for Commission members; and direct staff to prepare an Arts and Creative Economy Strategy for City Council
consideration.
9.3 SUBJECT: Review City Council Ad Hoc Committees [p. 1-2]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION:
Review and provide direction on City Council Ad Hoc Committees.
9.4 SUBJECT: Receive information and consider a resolution confirming City Council appointments to regional boards, commissions, committees and local and City standing committees [p. 1-14]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION:
Review the direction provided on Council appointments to regional boards and commissions and local and standing City committees, provide direction for any changes, and adopt a resolution confirming regional board appointments.
9.5 SUBJECT: Review List of Local Appointments, confirm timeline for recruitment for voting member positions to the Arts Commission (or as revised under the action of Item 9.2) , and provide direction regarding appointments to City Commissions and Committees [p. 1-17]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, December 11, 2024
RECOMMENDATION:
Review the current Local Appointments List, confirm timeline for recruitment to fill all voting member positions on the Arts Commission (or as revised under the action of Item 9.2), and provide direction regarding appointments to City commissions and committees.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. Travel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.