Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Sergio Robles, Vice Mayor Rod Brewer, Council Member
Kevin Spease, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, February 26, 2025
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 26, 2025
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamation recognizing March 2- 8, 2025 as Women in Construction Week [p. 1]
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized i tem are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the February 12, 2025 special meeting [p. 1-4] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through February 18, 2025 [p. 1-2] (CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
7.4 Receive the Monthly Disbursement Summary and AP Check Register Listing for January 1, 2025, through January 31, 2025, showing Automatic Clearing House Nos. 23103 through 23226; General Warrant Nos.146113 through 146545; and Electronic Fund Transfer Nos. 90072967 through 90072987 [p. 1 -60] (FINANCE)
7.5 Receive Treasurer’s Report and Post Employment Benefits Trust and Post Employment Benefits Trust Pension Report for the Quarter ending December 31, 2024 [p. 1-9]
(FINANCE)
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 26, 2025
7.6 Adopt Ordinance No. 04- 2025 amending the Old Town Special Planning Area relative to bars, breweries, wineries, and brew pubs (Second Reading) [p. 1-6] (PLANNING)
7.7 Adopt Ordinance No. 05- 2025 amending the Elk Grove Zoning Map for the Dunisch GPA, Rezone, and Map Project (PLNG22 - 047) (Assessor Parcel Numbers: 116 -0050-010, -011, -013, - 027, -030, -031, and -034) (Second Reading) [p. 1-4] (PLANNING)
7.8 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute a Letter of Engagement with Ramirez & Co., Inc., for underwriting services in connection with a new debt issuance and refunding for Poppy Ridge CFD 2003 -1 and East Franklin CFD 2002 -1 [p. 1-6] (FINANCE)
7.9 Receive and accept the Annual Comprehensive Financial Report for Fiscal Year ending June 30, 2024 [p. 1-285] (FINANCE)
7.10 Adopt resolution ratifying and authorizing the expenditure of funds to Boutin Jones, Inc. for employment investigation services, dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.140(B)(3), and authorizing the City Manager to execute the third amendment to Contract No. C- 19-507, extending the termination date of the contract to December 31, 2025, and increasing the total compensation amount by $50,000, or other such amount as may be directed by the City Council (for a total contract amount not to exceed $150,000) [p. 1-7]
(HUMAN RESOURCES)
7.11 Receive and file the 2024 -2029 Capital Improvement Program Quarterly Status Report for the Second Quarter of Fiscal Year 2024-25 [p. 1-6]
(PUBLIC WORKS)
7.12 Adopt resolution authorizing the City Manager to execute a Master Services Contract with West Coast Arborists, Inc. for Tree Maintenance and Removal Services (OM2406) for an initial two- year term with three one -year options; authorizing the Public Works Director, or designee, to issue task orders under this contract in an amount not to exceed the amount budgeted for this work in the adopted Fiscal Year Budget for each year of the contract term; and authorizing the Public Works Director to approve written requests for adjustments to pricing based on any Consumer Price Index (CPI) increases after the initial two -year term (CEQA Exempt) [p. 1-37]
(PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 26, 2025
7.13 Adopt resolution approving the Citywide Curb Ramps 2025 Project (WAC038) (CDBG-2024-03); authorizing the City Manager to execute a construction contract with FBD Vanguard Construction, Inc. for the Project in the amount of $618,461; authorizing the City Engineer to approve change orders not to exceed $61,846; and authorizing the City Manager to execute a construction contract with the second lowest bidder if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-9]
(PUBLIC WORKS)
7.14 Adopt resolution approving the FY2025 Citywide Crack Seal Project (MP2501); authorizing the City Manager to execute a construction contract with Pavement Rehab Company for the FY2025 Citywide Crack Seal Project (MP2501) in the amount of $748,230; authorizi ng the City Engineer to approve change orders not-to-exceed $74,823; and authorizing the City Manager to execute a construction contract with the second lowest bidder, if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate. (CEQA Exempt) [p. 1-23]
(PUBLIC WORKS)
7.15 Adopt resolution authorizing the City Manager to execute a reimbursement agreement with the Sacramento County Water Agency related to the Capital Pavement Maintenance Program (CEQA Exempt) [p. 1-15]
(PUBLIC WORKS)
7.16 Adopt resolution amending the Fiscal Year 2024- 2025 Budget and the 2024- 2029 Capital Improvement Program by removing the Bond Road Storm Drain Improvements Project (WDR022) [p. 1-18] (PUBLIC WORKS)
7.17 Adopt resolution dispensing with the formal request for proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.140(B)(3) and authorizing the City Manager to execute an agreement with MSW Consultants for Minerva Solid Waste
Management Software for a term of th ree years with a total compensation amount not to exceed $115,000, or other such amount as may be directed by the City Council [p. 1 -24] (RECYCLING & WASTE)
7.18 Introduce Ordinance repealing Ordinance No. 18 -2001 and amending portions of Ordinance No. 2000 -2 to adjust stipend paid, revise method of appointment, and remove reference to Sacramento County Code sections regarding the City of Elk Grove Planning Commission [p. 1-10]
(CITY MANAGER)
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 26, 2025
7.19 Authorize recruitment to fill one voting member vacancy on the Diversity and Inclusion Commission and one voting member vacancy on the Historic Preservation Committee [p. 1-2] (CITY CLERK)
8. PUBLIC HEARINGS
8.1 SUBJECT: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2006-1 (Maintenance Services); and Storm Water Drainage Fee Zone 2, for the Elk Grove
Sportscenter Retail Pad Project and to introduce an ordinance levying and apportioning the special tax to the annexing areas and amending Elk Grove Municipal Code Section 3.19.010 [p. 1-138]
STAFF REPORT:
Cindy Tiffany, Finance and Budget Analyst
PUBLIC COMMENT:
RECOMMENDATION:
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006-1 (Maintenance Services) (Annexation No. 101) to the qualified electors for the Elk Grove Sportscenter Retail Pad Project.
A-2. Adopt resolution declaring the results of the special election held on January 8, 2025, for the one hundredth annexation to Community Facilities District No. 2006 -1 (Maintenance Services).
A-3. Introduce an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 100) and
amending Elk Grove Municipal Code Section 3.19.010.
B. Adopt resolution declaring no majority protest and
determining
to levy assessments in Storm Water Drainage Fee Zone 2
(Annexation No. 71) for the Elk Grove Sportscenter Retail Pad Project pursuant to the Benefit Assessment Act of 1982.
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 26, 2025
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive the Fiscal Year 2024- 25 Mid-Year Budget Report and consider a resolution amending the Fiscal Year 2024-25 Budget and 2025-2029 Capital Improvement Program, authorizing changes to the Fiscal Year 2024- 25 Position Control Listing, adopting an updated City-wide Salary and Step Schedule, and approving and ratifying City Council Health and Welfare Benefits [p. 1-49]
STAFF REPORT:
Nathan Bagwill, Budget Manager
PUBLIC COMMENT:
RECOMMENDATION
Review the Fiscal Year 2024 -25 Mid-Year Budget Report and adopt a resolution amending the Fiscal Year 2024-25 Budget and 2025-2029 Capital Improvement Program (CIP), authorizing changes to the City’s Position Control Listing, adopting an updated Citywide Salary and Step Schedule, and approving and ratifying City Council Health and Welfare Benefits.
9.2 SUBJECT: Receive a Presentation on Recent Economic Development Activities and Information [p. 1]
STAFF REPORT:
Darrell Doan, Economic Development Director
PUBLIC COMMENT:
RECOMMENDATION:
Receive a presentation on recent economic development
activities and information and provide feedback and direction to staff as appropriate.
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. Travel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
Elk Grove City Council
Regular Meeting, WEDNESDAY, February 26, 2025
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.