Incorporated July 1, 2000
Website: www.elkgrovecity.org
Bobbie Singh-Allen, Mayor
Sergio Robles, Vice Mayor Rod Brewer, Council Member
Kevin Spease, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
ELK GROVE FINANCE AUTHORITY REGULAR MEETING
CONCURRENT AGENDA
Wednesday, April 23, 2025
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
Elk Grove City Council
Regular Meeting, WEDNESDAY, April 23, 2025
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamation recognizing April as Donate Life Month [p. 1]
4.2 Proclamation recognizing April as Food Waste Awareness Month [p. 1]
4.3 Proclamation recognizing April as Fair Housing Month [p. 1]
4.4 Proclamation recognizing April 25, 2025 as Arbor Day [p. 1]
4.5 Proclamation recognizing May 4-10, 2025 as Capital Region Small Business Week [p. 1]
4.6 Proclamation recognizing May 4- 10, 2025 as the U.S. Travel Association’s Travel and Tourism Week [p. 1]
4.7 Trails Committee – Annual Update
4.8 New Hire Introductions
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the April 9, 2025 special and regular meetings [p. 1-10] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through April 15, 2025 [p. 1-3]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
Elk Grove City Council
Regular Meeting, WEDNESDAY, April 23, 2025
7.4 Receive the Monthly Disbursement Summary and AP Check Register Listing for March 1, 2025, through March 31, 2025, showing Automatic Clearing House Nos. 23329 through 23426; General Warrant Nos.146932 through 147274; and Electronic Fund Transfer Nos. 90073013 through 90073027 [p. 1-54]
(FINANCE)
7.5 Adopt resolution amending the Credit Reimbursement Agreement (Contract No. C-23-323) with Reynen & Bardis Construction, LLC, for privately constructed public facilities included in the Elk Grove Roadway Fee Program for the benefit of the Telos Greens Project [p. 1-30]
(FINANCE)
7.6 Adopt resolutions declaring intention to: 1) annex territory to Community Facilities District No. 2006-1 (Maintenance Services) and to levy a special tax to pay for maintenance services for the 9200 Survey Road Project (Annexation No. 103); 2) annex territory to Storm Water Drainage Fee Zone 2 (Annexation No. 73) for the 9200 Survey Road Project pursuant to the Benefit Assessment Act of 1982 [p. 1-144]
(FINANCE)
7.7 Adopt: 1) resolution initiating proceedings for the levy and collection of service charges for the Laguna West Service Area for Fiscal Year 2025-26; 2) resolution approving the annual report for the Laguna West Service Area for Fiscal Year 2025- 26; and 3) resolution declaring the City Council’s intention to levy and collect service charges for the Laguna West Service Area for Fiscal Year 2025-26 [p. 1-78]
(FINANCE)
7.8 Adopt resolution dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute a contract with Downtown Ford Sales, dba Downtown Ford Sacramento a
California corporation, for the purchase of two replacement Ford F150 4X2 Crew Cab vehicles and one replacement Ford F150 4X2 Super Cab vehicle in an amount not to exceed $140,952.98, or other such amount as may be directed by the City Council [p. 1-75]
(PUBLIC WORKS)
7.9 Adopt resolution dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute a contract with 72 Hour LLC, dba Watsonville Fleet Group, a California corporation, for the purchase of one additional Ford e-Transit T-350 Cargo Van in an amount not to exceed $57,516.85, or other such amount as may be directed by the City Council [p. 1-71]
(PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, April 23, 2025
7.10 Adopt resolution authorizing the City Manager to execute a Contract for Services with Lithia Auto Group, dba Elk Grove Ford, and a Contract for Services with Big Valley Ford for City Vehicle Repair and Maintenance Services for an initial term of three years with two optional one-year extensions in an amount not to exceed the amount budgeted for this work in the adopted fiscal year budget for each year of the contract term; and authorizing the Public Works Director to approve written requests for adjustments to pricing based on any increases in the Department of General Services California Construction Cost Index (CCCI) after the initial three year term [p. 1-57]
(PUBLIC WORKS)
7.11 Adopt resolution approving the 2025 Pavement Maintenance Project – ADA and Concrete Repairs (WPR025); authorizing the City Manager to execute a construction contract with FBD Vanguard Construction, Inc. for the Project in the amount of $983,656.50; authorizing the Public Works Director to approve change orders not to exceed $98,366; and authorizing the City Manager to execute a construction contract with the second lowest bidder if the first lowest bidder does no t meet filing obligations, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-9]
(PUBLIC WORKS)
7.12 Adopt resolution approving the 2025 Pavement Maintenance Project – Slurry Seal and Pavement Resurfacing (WPR025); authorizing the City Manager to execute a construction contract with American Pavement Systems Inc. for the Project in the amount of $3,469,991.48; authorizing the Public Works Director to approve change orders not to exceed $347,000; and authorizing the City Manager to execute a construction contract with the second lowest bidder if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-16]
(PUBLIC WORKS)
7.13 Adopt resolution dispensing with the competitive proposal procedure pursuant to Elk Grove Municipal Code Section
3.42.280(A), and authorizing the City Manager to execute a Land Lease Agreement with EIP Holdings II, LLC, a Delaware limited liability company, to construct and operate a wireless telecommunications tower adjacent to the solar array at District56, located south of Civic Center Drive between Lotz Parkway and Big Horn Boulevard [a portion of APN 132-1990-029] (CEQA Exempt) [p. 1-29]
(REAL PROPERTY)
Elk Grove City Council
Regular Meeting, WEDNESDAY, April 23, 2025
7.14 Authorize an appointment consideration on May 14, 2025 for one voting member vacancy on the Diversity and Inclusion Commission [p. 1] (CITY CLERK)
8. PUBLIC HEARINGS
None.
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive information and provide direction regarding the allocation of Fiscal Year 2025- 26 Event Sponsorship Grant Program funds [p. 1-12]
STAFF REPORT:
Jodie Moreno, Community Events Program Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive information and provide direction regarding the allocation of Fiscal Year 2025-26 Event Sponsorship Grant Program funds.
9.2 SUBJECT: Consider a resolution: 1) declaring certain City-owned property located at 9220-9244 Elk Grove Boulevard (APNs 134- 0072-013, -014, -015, and - 016) exempt surplus land;
2) authorizing the City Manager to execute a Disposition and Development Agreement and Joint Escrow Instructions with Elk Grove Old Town Mutual Housing Associates, L.P. for the
conveyance of such property for the proposed Old Town senior affordable housing project; and 3) approving a conditional loan commitment of $4,200,000 for the project (CEQA Exempt) [p. 1-81]
STAFF REPORT:
Sarah Bontrager, Housing and Public Services Program Manager
PUBLIC COMMENT:
RECOMMENDATION:
Receive information from staff and adopt a resolution:
1) Declaring certain City-owned property located at 9220-9244 Elk Grove Boulevard (APNs 134-0072-013, -014, -015, and -016) exempt surplus land;
2) Authorizing the City Manager to execute a Disposition and Development Agreement and Joint Escrow Instructions with Elk Grove Old Town Mutual Housing Associates, L.P. for the conveyance of such property for the proposed Old Town
senior affordable housing project; and
3) Approving a conditional loan commitment of $4,200,000 for the project.
Elk Grove City Council
Regular Meeting, WEDNESDAY, April 23, 2025
9.3 SUBJECT: Receive a presentation on the Main Street Elk Grove Marketing Campaign and provide direction to staff [p. 1-2]
STAFF REPORT:
Sara Rodrigues, Economic Development Analyst
PUBLIC COMMENT:
RECOMMENDATION:
Receive a presentation on the Main Street Elk Grove Marketing Campaign and provide direction to staff.
10. CONVENE THE CITY COUNCIL AND FINANCE AUTHORITY JOINT
REGULAR MEETING
10.1 Roll Call
10.2 SUBJECT: A Joint Public Hearing of the Elk Grove Finance Authority and City Council of the City of Elk Grove to consider: 1) a resolution of the City Council of the City of Elk Grove authorizing the issuance and sale of special tax bonds for and on behalf of Community Facilities Districts No. 2002-1 (East Franklin) and No. 2003-1 (Poppy Ridge), and directing the execution of all documents deemed necessary or advisable, approving the sale of such bonds, and approving other related documents and actions; 2) a resolution of the Board of Directors of the Elk Grove Finance Authority authorizing the issuance and sale of special tax revenue bonds, and approving other related documents and actions; and 3) a resolution of the City Council of the City of Elk Grove authorizing budget amendments necessary to record the issuance of the bonds, bond proceeds, cost of issuance, public improvement reimbursements, and debt service payments [p. 1-452]
STAFF REPORT:
Cindy Tiffany, Finance and Budget Analyst
PUBLIC COMMENT:
RECOMMENDATION:
Conduct a joint public hearing to consider the approval and issuance of bonds for Community Facilities Districts No. 2002-1 (East Franklin) and No. 2003-1 (Poppy Ridge) (the “CFDs”) and direct authorized officers of the City of Elk Grove and the Elk Grove Finance Authority to take any and all actions and execute all documents deem ed necessary or advisable in order to execute the sale of such bonds.
Elk Grove City Council
Regular Meeting, WEDNESDAY, April 23, 2025
At the conclusion of the public hearing, staff recommends the City Council and the Elk Grove Finance Authority adopt the following:
1) A Resolution of the City Council authorizing City and Elk Grove Finance Authority authorizing the issuance and sale of
refunding special tax bonds for the East Franklin Community Facilities District No. 2002-1 and Community Facilities District No. 2003- 1 (Poppy Ridge) and approving and authorizing related documents and actions; and
2) A Resolution of the Board of Directors of the Elk Grove Finance Authority authorizing the issuance and sale of its special tax revenue bonds and approving related agreements and actions; and
3) A Resolution of the City Council authorizing necessary budget amendments to record the issuance, bond proceeds, cost of issuance, public improvement reimbursements and debt
service payments of special tax bonds for the C ity’s East Franklin Community Facilities District No. 2002 -1 and
Community Facilities District No. 2003-1 (Poppy Ridge).
10.3 Adjournment of the Joint Elk Grove City Council / Elk Grove Finance Authority Meeting
11. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. Travel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
12. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.