Elk Grove City Council
Regular Meeting, April 23, 2025
CITY OF ELK GROVE
Incorporated July 1, 2000
MINUTES OF THE ELK GROVE CITY COUNCIL
AND THE ELK GROVE FINANCE AUTHORITY
REGULAR MEETINGS
Wednesday, April 23, 2025
CALL TO ORDER / ROLL CALL
Mayor Singh-Allen called the regular City Council meeting of April 23, 2025, to order at 6:00 p.m.
Present: Mayor Singh- Allen, Vice Mayor Robles, and Council Members Spease and Suen.
Absent: Council Member Brewer (Council Member Brewer arrived at 6:07 p.m.).
Vice Mayor Robles read the Land Acknowledgement.
Police Chief Bobby Davis led the Pledge of Allegiance.
Mayor Singh-Allen asked that a moment of silence be observed.
APPROVAL OF CITY COUNCIL AGENDA
Motion: M/S Robles /Suen to approve the agenda as presented. The motion passed by the following vote: Ayes: 4 (Singh-Allen, Robles, Spease, Suen); Noes: 0;
Absent: 1 (Brewer).
CLOSED SESSION
None.
PRESENTATIONS / ANNOUNCEMENTS
Note: Council Member Brewer arrived at 6:07 p.m.
4.1 Mayor Singh-Allen presented a proclamation recognizing April as Donate Life Month to representatives of Sierra Donor Services.
4.2 Council Member Suen presented a proclamation recognizing April as Food Waste Awareness Month to Marie Mertz.
4.3 Council Member Suen presented a proclamation recognizing April as Fair Housing Month to Joshua Ta representing Project Sentinel.
4.4 Vice Mayor Robles presented a proclamation recognizing April 25, 2025 as Arbor Day to a representative of the Sacramento Tree Foundation.
Elk Grove City Council
Regular Meeting, April 23, 2025
4.5 Council Member Spease presented a proclamation recognizing May 4- 10, 2025 as Capital Region Small Business Week to Sophia Kanaan and Heather Luzzi.
4.6 Council Member Brewer presented a proclamation recognizing May 4-10, 2025 as the U.S. Travel Association’s Travel and Tourism Week to Aaryn Val.
4.7 With the aid of a visual presentation (filed), Mark Mendenhall provided the Trails Committee Annual Update.
4.8 Department heads introduced New Hire Introductions of the prior quarter.
GENERAL PUBLIC COMMENT:
Randy Bekker raised issues of reckless behavior of juveniles on bicycles encountered by various residents on the e ast side of the City, and believed a consolidated message by local agencies was needed to address the delinquent behavior.
Felicia Mattle noted the reckless behavior of juveniles on bicycles had been on-going over a year ago, and continued to be an escalating issue on the east side of the City.
Police Chief Davis noted citations were recently issued to involved parties, and law enforcement would continue to work with the community to address the issues.
GENERAL ADMINISTRATION INFORMATION
City Manager Jason Behrmann reviewed the Administrative Report for April 23, 2025 (filed).
CONSENT CALENDAR ITEMS
PUBLIC COMMENT
None.
Motion: M/S Spease/Suen to approve the Consent Calendar as presented. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Robles, Brewer, Spease, Suen); Noes: 0; Absent: 0.
Agenda Item No. 7.1: Approved City Council meeting minutes of the April 9, 2025 special and regular meetings.
Agenda Item No. 7.2: Received report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through April 15, 2025.
Agenda Item No. 7.3: Received report on Requests for Proposals, Qualifications, and Bids.
Agenda Item No. 7.4: Received the Monthly Disbursement Summary and AP Check Register Listing for March 1, 2025, through March 31, 2025, showing Automatic Clearing House Nos.
Elk Grove City Council
Regular Meeting, April 23, 2025
23329 through 23426; General Warrant Nos.146932 through 147274; and Electronic Fund Transfer Nos. 90073013 through 90073027.
Agenda Item No. 7.5 : Adopted Resolution No. 2025 -058 amending the Credit Reimbursement Agreement (Contract No. C-23-323) with Reynen & Bardis Construction, LLC, for privately constructed public facilities included in the Elk Grove Roadway Fee Program for the benefit of the Telos Greens Project.
Agenda Item No. 7.6: Adopted: 1) Resolution No. 2025-059 declaring intention to annex territory to Community Facilities District No. 2006-1 (Maintenance Services) and to levy a special tax to pay for maintenance services for the 9200 Survey Road Project (Annexation No. 103); and 2) Resolution No. 2025-060 declaring intention to annex territory to Storm Water Drainage Fee Zone 2 (Annexation No. 73) for the 9200 Survey Road Project pursuant to the Benefit Assessment Act of 1982.
Agenda Item No. 7.7: Adopted: 1) Resolution No. 2025-061 initiating proceedings for the levy and collection of service charges for the Laguna West Service Area for Fiscal Year 2025- 26; 2) Resolution No. 2025-062 approving the annual report for the Laguna West Service Area for Fiscal Year 2025-26; and 3) Resolution No. 2025-063 declaring the City Council’s intention to levy and collect service charges for the Laguna West Service Area for Fiscal Year 2025-26.
Agenda Item No. 7.8 : Adopted Resolution No. 2025-064 dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute a contract with Downtown Ford Sales, dba Downtown Ford Sacramento a California corporation, for the purch ase of two replacement Ford F150 4X2 Crew Cab vehicles and one replacement Ford F150 4X2 Super Cab vehicle in an amount not to exceed $140,952.98.
Agenda Item No. 7.9: Adopted Resolution No. 2025-065 dispensing with the formal bidding procedure pursuant to Elk Grove Municipal Code Section 3.42.180(B)(3) and authorizing the City Manager to execute a contract with 72 Hour LLC, dba Watsonville Fleet Group, a California corporation, for the purchase of one additional Ford e-Transit T-350 Cargo Van in an amount not to exceed $57,516.85.
Agenda Item No. 7.10: Adopted Resolution No. 2025-066 authorizing the City Manager to execute a Contract for Services with Lithia Auto Group, dba Elk Grove Ford, and a Contract for Services with Big Valley Ford for City Vehicle Repair and Maintenance Services for an initial term of three years with two optional one- year extensions in an amount not to exceed the amount budgeted for this work in the adopted fiscal year budget for each year of the contract term; and authorizing the Public Works Director to approve written requests for adjustments to pricing based on any increases in the Department of General Services California Construction Cost Index (CCCI) after the initial three year term.
Agenda Item No. 7.11: Adopted Resolution No. 2025-067 approving the 2025 Pavement Maintenance Project – ADA and Concrete Repairs (WPR025); authorizing the City Manager to execute a construction contract with FBD Vanguard Construction, Inc. for the Project in the amount of $983,656.50; authorizing the Public Works Director to approve Elk Grove City Council
Regular Meeting, April 23, 2025
change orders not to exceed $98,366; and authorizing the City Manager to execute a construction contract with the second lowest bidder if the first lowest bidder does not meet filing obligations (CEQA Exempt).
Agenda Item No. 7.12: Adopted Resolution No. 2025-068 approving the 2025 Pavement Maintenance Project – Slurry Seal and Pavement Resurfacing (WPR025); authorizing the City Manager to execute a construction contract with American Pavement Systems Inc. for the Project in the amount of $3,469,991.48; authorizing the Public Works Director to approve change orders not to exceed $347,000; and authorizing the City Manager to execute a construction contract with the second lowest bidder if the first lowest bidder does not meet filing obligations (CEQA Exempt).
Agenda Item No. 7.13: Adopted Resolution No. 2025-069 dispensing with the competitive proposal procedure pursuant to Elk Grove Municipal Code Section 3.42.280(A), and authorizing the City Manager to execute a Land Lease Agreement with EIP Holdings II, LLC, a Delaware limited liability company, to construct and operate a wireless telecommunications tower adjacent to the solar array at District56, located south of Civic Center Drive between Lotz Parkway and Big Horn Boulevard [a portion of APN 132-1990-029] (CEQA Exempt).
Agenda Item No. 7.14: Authorized an appointment consideration on May 14, 2025 for one voting member vacancy on the Diversity and Inclusion Commission.
PUBLIC HEARINGS
None.
REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
Agenda Item No. 9.1: Receive information and provide direction regarding the allocation of Fiscal Year 2025-26 Event Sponsorship Grant Program funds.
RECOMMENDATION
Receive information and provide direction regarding the allocation of Fiscal Year 2025-26 Event Sponsorship Grant Program funds.
With the aid of a visual presentations (filed), Jodie Moreno, Community Events Program Manager provided an overview of the staff report and recommendation.
PUBLIC COMMENT:
Sharon Anderson, Bret Bartholomew, Alma Lopez, and Kim Parrino spoke in support of the staff recommendations.
Council Member Spease noted he may have an associated interest as he served on the board of the Elk Grove Community Foundation, and he would recuse himself from the discussion of allocations to that organization.
Note: Council Member Spease left at 7:22 p.m.
Elk Grove City Council
Regular Meeting, April 23, 2025
By consensus the City Council voiced support of the staff recommendation for the Elk Grove Community Foundation’s event Bounty on the Boulevard.
Note: Council Member Spease returned at 7:23 p.m.
The City Council, by consensus, voiced support of the remaining balance of the staff recommendation.
Agenda Item No. 9.2 : Consider a resolution: 1) declaring certain City -owned property located at 9220-9244 Elk Grove Boulevard (APNs 134 -0072-013, -014, -015, and - 016) exempt surplus land; 2) authorizing the City Manager to execute a Disposition and Development Agreement and Joint Escrow Instructions with Elk Grove Old Town Mutual Housing Associates, L.P. for the conveyance of such property for the proposed Old Town senior affordable housing project; and 3) approving a conditional loan commitment of $4,200,000 for the project (CEQA Exempt).
RECOMMENDATION
Receive information from staff and adopt a resolution:
1) Declaring certain City-owned property located at 9220-9244 Elk Grove Boulevard (APNs 134-0072-013, -014, -015, and -016) exempt surplus land; 2) Authorizing the City Manager to execute a Disposition and Development Agreement and Joint Escrow Instructions with Elk Grove Old Town Mutual Housing Associates, L.P. for the conveyance of such property for the proposed Old Town senior affordable housing project; and
3) Approving a conditional loan commitment of $4,200,000 for the project.
With the aid of a visual presentation (filed), Sarah Bontrager, Housing and Public Services Program Manager, provided an overview of the staff report and recommendation
With the aid of a visual presentation (filed), Revati Rajwade, Housing Development Project Manager with Mutual Housing, provided an overview of the Old Town senior affordable housing project.
PUBLIC COMMENT:
Randy Bekker voiced support for the project, but held issues regarding the design believing the parking lot east entrance should only allow a right-out to be permitted and not a right-in or it would create traffic back-up issues.
Community Development Director Christopher Jordan stated access in and out of the site would be analyzed under the project as it came forward for review, and that analysis would include the factor of having a signalized intersection at Kent Street.
Motion: M/S Suen/ Robles to adopt Resolution No. 2025-070: 1) declaring certain City- owned property located at 9220-9244 Elk Grove Boulevard (APNs 134-0072-013, -014, - 015, and -016) exempt surplus land; 2) authorizing the City Manager to execute a Disposition and Development Agreement and Joint Escrow Instructions with Elk Grove Old Town Mutual Housing Associates, L.P. for the conveyance of such property for the proposed Old Town senior affordable housing project; and 3) approving a conditional loan commitment of Elk Grove City Council
Regular Meeting, April 23, 2025
$4,200,000 for the project (CEQA Exempt). The motion passed by the following vote:
Ayes: 5 (Singh-Allen, Robles, Brewer, Spease, Suen); Noes: 0; Absent: 0.
Agenda Item No. 9.3 : Receive a presentation on the Main Street Elk Grove Marketing Campaign and provide direction to staff.
RECOMMENDATION
Receive a presentation on the Main Street Elk Grove Marketing Campaign and provide direction to staff.
With the aid of a visual presentation (filed), Sara Rodrigues, Economic Development Analyst, provided an overview of the staff report and recommendation.
PUBLIC COMMENT:
Bret Bartholomew understood the limitations on lighting over the street , but supported any improved lighting in the area, supported a color palette in materials that would ensure consistency, recommended expanding the stakeholder group to include the Elk Grove Chamber of Commerce, voiced support for a Mural Program in the area he believed would combine well with promotional efforts, and for any signage to consider prominent placement of the word “Historic.”
Randy Bekker supported an emphasis on recognizing the term “historic” when referring to appropriate areas in any materials, and supported any improvements to lighting which he also believed would increase safety in the area.
Mayor Singh-Allen believed that until there was consistency, rebranding efforts to use Main Street would face challenges to break from what were customary, different naming conventions, such as Old Town, that continued to be utilized.
Council Member Spease believed it was problematic to advertise a location as Main Street when the actual, physical named roadway was Elk Grove Boulevard.
Council Member Brewer believed some of the color palettes and imagery could better match existing designs in the area, he was unsure a move away from use of Old Town would be effective, and he believed the plaza should remain named as the Old Town Plaza.
Vice Mayor Robles encouraged displaying the benefits of coordinated rebranding benefits to the local businesses to build support and momentum of the program , and suggested engaging ownership of the water tower if plans move forward with a mural program.
In reply to Council Member Suen (who was trying to address the concerns raised by Mr. Spease), staff noted changing a road name was difficult to implement (such as consideration of naming a portion of Elk Grove Boulevard to Main Street), but Mr. Suen also noted there may be a possibility to denote a Main Street District via geo- tags for online mapping systems. Mr. Suen appreciated consideration of wayfinding and directional markings in the wraps of features, as signage proved difficult for business locations off the immediate boulevard.
Elk Grove City Council
Regular Meeting, April 23, 2025
The C
ity Council deliberated on the matter, voicing support of the continued efforts of the pilot program and consider this experience as a guide to identify and advertise other potential business districts in the City (noting programs to highlight signature events and various programs offered through the Economic Development Department were available to businesses citywide), noting the benefits of the beautification and improved maintenance elements, supported implementing additional lighting, appreciated the creative use of the fence and post wraps with directional imagery to aid wayfinding for business locations off of Elk Grove Boulevard, and appreciated the expanded area of the marketing campaign with appropriate emphasis of the historic area.
Ec
onomic Development Director Darrel Doan provided context for origination of “Main Street” in the branding, and believed the most effective method to support the marketing effort was to consider renaming uses of “Old Town” to “Historic Main Street.” Ci
ty staff clarified direction noting consensus from the City Council with the concept of the Main Street Elk Grove Marketing Campaign, agreement with the projects on the whole (leaving some room to work out design details), support for the branding logo to place the word “Historic” above the word “Main” in Main Street in the topmost, prominent position, and support of the delineated areas for the program and recognition of Historic Main Street in the program.
St
aff noted discussions to reconsider use of “Old Town” and naming (such as the plaza location) would be continued with stakeholders.
CIT
Y COUNCIL AND FINANCE AUTHORITY JOINT REGULAR MEETING
May
or/President Singh-Allen called the Joint Meeting of the Elk Grove City Council and the Elk Grove Finance Authority to order on April 23, 2025, at 9:13 p.m.
Ci
ty Clerk / Secretary Jason Lindgren noted no additional compensation or stipend was received by members of the City Council for their participation as members of the board of the City of Elk Grove Finance Authority.
Pr
esent: Mayor/President Singh-Allen, Vice Mayor/Vice President Robles, and Council Members/Board Members Brewer, Spease, and Suen.
Abs
ent: None.
Ag
enda Item 10.2 SUBJECT: A Joint Public Hearing of the Elk Grove Finance Authority and City Council of the City of Elk Grove to consider: 1) a resolution of the City Council of the City of Elk Grove authorizing the issuance and sale of special tax bonds for and on behalf of Community Facilities Districts No. 2002-1 (East Franklin) and No. 2003-1 (Poppy Ridge), and directing the execution of all documents deemed necessary or advisable, approving the sale of such bonds, and approving other related documents and actions; 2) a resolution of the Board of Directors of the Elk Grove Finance Authority authorizing the issuance and sale of special tax revenue bonds, and approving other related documents and actions; and 3) a resolution of the City Council of the City of Elk Grove authorizing budget amendments necessary to record the issuance of the bonds, bond proceeds, cost of issuance, public improvement reimbursements, and debt service payments.
Elk Grove City Council
Regular Meeting, April 23, 2025
RECO
MMENDATION:
Conduct a joint public hearing to consider the approval and issuance of bonds for Community Facilities Districts No. 2002-1 (East Franklin) and No. 2003-1 (Poppy Ridge) (the “CFDs”) and direct authorized officers of the City of Elk Grove and the Elk Grove Finance Authority to take any and all actions and execute all documents deemed necessary or advisable in order to execute the sale of such bonds.
At
the conclusion of the public hearing, staff recommends the City Council and the Elk Grove Finance Authority adopt the following:
1) A Resolution of the City Council authorizing City and Elk Grove Finance Authority authorizing the issuance and sale of refunding special tax bonds for the East Franklin Community Facilities District No. 2002 -1 and Community Facilities District No. 2003-1 (Poppy Ridge) and approving and authorizing related documents and actions; and 2) A Resolution of the Board of Directors of the Elk Grove Finance Authority authorizing the issuance and sale of its special tax revenue bonds and approving related agreements and actions; and
3) A Resolution of the City Council authorizing necessary budget amendments to record the issuance, bond proceeds, cost of issuance, public improvement reimbursements and debt service payments of special tax bonds for the City’s East Franklin Community Facilities District No. 2002 -1 and Comm unity Facilities District No. 2003 -1 (Poppy Ridge).
Wi
th the aid of a visual presentation (filed), Kara Taylor-Seeman, Finance Manager, provided an overview of the staff report and recommendation
May
or / President Singh-Allen declared the public hearing open.
PUBL
IC COMMENT
None.
May
or / President Singh-Allen declared the public hearing closed.
Mot
ion #1 (City Council) : M/S Suen/ Brewer to adopt Resolution No. 2025-071 of the City Council authorizing the issuance and sale of refunding special tax bonds for the East Franklin Community Facilities District No. 2002- 1 and Community Facilities District No. 2003 -1 (Poppy Ridge) and approving and authorizing related documents and actions. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Robles, Brewer, Spease, Suen); Noes: 0; Absent: 0.
Mot
ion #2 (Finance Authority) : M/S Brewer /Robles to adopt Resolution No. FA2025-01 of the Board of Directors of the Elk Grove Finance Authority authorizing the issuance and sale of refunding special tax bonds for the East Franklin Community Facilities District No. 2002 -1 and Community Facilities District No. 2003-1 (Poppy Ridge) and approving and authorizing related documents and actions. The motion passed by the following vote: Ayes: 5 (Singh- Allen, Robles, Brewer, Spease, Suen); Noes: 0;
Absent: 0.
Elk Grove City Council
Regular Meeting, April 23, 2025
Mot
ion #3(City Council) : M/S Brewer /Spease to adopt Resolution No. 2025 -072 of the City Council authorizing necessary budget amendments to record the issuance, bond proceeds, cost of issuance, public improvement reimbursements and debt service payments of special tax bonds for the City’s East Franklin Community Facilities District No. 2002-1 and Comm unity Facilities District No. 2003 -1 (Poppy Ridge) .. The motion passed by the following vote: Ayes: 5 (Singh-Allen, Robles, Brewer, Spease, Suen); Noes: 0; Absent: 0.
ADJO
URNMENT OF THE JOINT ELK GROVE CITY COUNCIL / ELK GROVE FINANCE
AUTHORITY MEETING
Wi
th no additional business to conduct, the April 23, 2025 Joint Meeting of the Elk Grove City Council and Elk Grove Finance Authority was adjourned at 9:31 p.m.
COUNCI
L COMMENTS / REPORTS / FUTURE AGENDA ITEMS
Counc
il Member Suen attended the Sacramento Area Sewer District Board meeting.
Vi
ce Mayor Robles attended the Latin Dance Night – Dance on the Edge event held on April 18, 2025.
Counc
il Member Brewer noted the upcoming meeting of the Sacramento Library Authority.
Counc
il Member Spease had no items to report.
May
or Singh- Allen noted the City hosted the Sacramento Housing Alliance for a discussion on affordable housing.
ADJO
URNMENT
Wi
th no additional business to conduct, the April 23, 2025 City Council meeting was adjourned at 9:33 p.m.
JA SON LINDGREN, CITY CLERK
ATTEST:
BOBBIE SINGH-ALLEN, MAYOR