Incorporated July 1, 2000
Website: www.elkgrove.gov
Bobbie Singh-Allen, Mayor
Sergio Robles, Vice Mayor Rod Brewer, Council Member
Kevin Spease, Council Member Darren Suen, Council Member
ELK GROVE CITY COUNCIL REGULAR MEETING
Wednesday, May 14, 2025
6:00 P.M.
Elk Grove City Hall – City Council Chambers
8400 Laguna Palms Way, Elk Grove, CA 95758
and Remote Location
Hilton Maui Bay Villas
575 S Kihei Road, Kihei, Hawaii 96753
*Council Member Suen will teleconference from this location.
The Elk Grove City Council welcomes, appreciates, and encourages participation in the City Council Meeting. The City Council requests that you limit your presentation to three (3) minutes per person so that all present will have time to participate. The City Council reserves the right to reasonably limit the total time for public comment on any particular noticed agenda item as it may deem necessary.
If you wish to address the Council during the meeting, please complete a Speaker Card and give it to the Assistant City Clerk prior to consideration of the agenda item.
Pursuant to Government Code 54957.5, a writing that is a public record relating to an agenda item for open session of a regular meeting distributed to a majority of the City Council less than 72 hours prior to the meeting will be posted on the City’s website, and physical copies of any such materials will be available for public inspection at the Office of the City Clerk, 8401 Laguna Palms Way, Elk Grove, CA during regular business hours.
AGENDA
1. CALL TO ORDER / ROLL CALL
1.1 Roll Call
1.2 Land Acknowledgement
1.3 Pledge of Allegiance
1.4 Moment of Silence
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 14, 2025
2. APPROVAL OF AGENDA
3. CLOSED SESSION
None.
4. PRESENTATIONS / ANNOUNCEMENTS
4.1 Proclamation in recognition of National Day and Month of Awareness for Missing and Murdered Indigenous People [p. 1]
4.2 Proclamation declaring May 2025 as Bike Month [p. 1]
4.3 Proclamation in recognition of National Public Works Week [p. 1]
4.4 Youth Commission – Semi-Annual Update
5. PUBLIC COMMENT
Members of the audience may comment on any item not on the agenda that is of interest to the public and within the subject matter jurisdiction of the City Council.
Each person will be allowed three minutes, or less if a large number of requests are received on a particular subject. The City Council cannot take action on non- agendized items raised under “Public Comment” until the matter has been specifically included on an agenda as an action item. Members of the public desiring a response to a specific question are encouraged to contact any member of the Council or the City Manager at any time. Those audience members who wish to address a specific agendized item are encouraged to offer their public comments during consideration of that item.
6. GENERAL ADMINISTRATION INFORMATION
Report by the City Manager.
7. CONSENT CALENDAR ITEMS
The Consent Calendar items are those expected to be routine and non- controversial. They will be acted upon by the City Council after providing an opportunity for public comment.
PUBLIC COMMENT:
7.1 Approve City Council meeting minutes of the April 23, 2025 special and regular meetings [p. 1-13] (CITY CLERK)
7.2 Receive report on City Manager approved purchases and contracts authorized by Elk Grove Municipal Code Chapter 3.42 Contracts and Purchasing, and projects awarded under the Uniform Public Construction Cost Accounting Act, filed through May 6, 2025 [p. 1-3]
(CITY CLERK)
7.3 Receive report on Requests for Proposals, Qualifications, and Bids [p. 1-2] (CITY CLERK)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 14, 2025
7.4 Adopt resolution authorizing the City Manager to execute a three- year contract, with two one-year extension options, with George Hills Company, Inc. to provide General Liability Claims Adjusting and Administration Services in an amount not -to-exceed $255,000, or other such amount as may be directed by the City Council [p. 1-27] (RISK MANAGEMENT)
7.5 Adopt resolution authorizing the City Manager to execute a master services contract with Dokken Engineering for On -Call Right-of-Way Acquisition, Relocation, and Appraisal Services in an amount not to exceed $3,000,000 for a three -year term, or other such amount as may be directed by City Council [p. 1-68] (REAL PROPERTY)
7.6 Adopt resolution approving the FY2025 Thermoplastic Restriping Project (MP2503); authorizing the City Manager to execute a construction contract with Central Striping Service, Inc. for the FY2025 Thermoplastic Restriping Project (MP2503) in the amount of $147,505.70; authorizing the Public Works Director to approve change orders not-to-exceed $22,125.00; and authorizing the City Manager to execute a construction contract with the second lowest bidder, if the first lowest bidder does not meet filing obligations, or take alternative action as deemed appropriate (CEQA Exempt) [p. 1-14]
(PUBLIC WORKS)
7.7 Receive and file the 2024 -2029 Capital Improvement Program Quarterly Status Report for the Third Quarter of Fiscal Year 2024-25 [p. 1-14]
(PUBLIC WORKS)
7.8 Adopt resolution identifying the projects to be included in the SB1 project listing to receive funding from the Road Maintenance and Rehabilitation Account for Fiscal Year 2025-26 as required by the Road Repair and Accountability Act of 2017 (SB1) [p. 1-24] (PUBLIC
WORKS)
7.9 Adopt resolution adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Laguna Creek Inter-Regional Trail Crossing at State Route 99 Project (WTL016), and approving the Project [p. 1-927]
(PUBLIC WORKS)
7.10 Adopt resolution authorizing an increase to the change order authority for the Permanent Shared Housing Conversion of 8679 Adamstown Way Project – Phase 3 (New Construction) (NSP - 2022-01) Project by $135,000 (CEQA Exempt) and authorizing the Public Works Director to approve change orders not to exceed $182,499 for the Project [p. 1-8]
(PUBLIC WORKS)
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 14, 2025
7.11 Adopt resolution: 1) Authorizing the City Manager to execute a Memorandum of Understanding with the Sacramento
Transportation Authority and the Member Agencies Regarding Coordination of State Transportation Improvement Program (STIP) Funding Applications and Communication on the Federal Funding Program (Sacramento County) in substantially the form presented; and 2) Authorizing the City Manager to execute all documents necessary to accept or exchange sub-allocations for STIP funding [p. 1-17]
(PUBLIC WORKS)
7.12 Authorize recruitment to fill six voting member vacancies on the Youth Commission [p. 1-2] (CITY CLERK)
8. PUBLIC HEARINGS
8.1 SUBJECT: A Public Hearing to receive information from staff regarding the City of Elk Grove’s vacancies, and recruitment retention efforts in compliance with Assembly Bill 2561 and Government Code Section 3502.3 [p. 1-7]
STAFF REPORT:
Maryam Hussain, Senior Human Resources Analyst
PUBLIC COMMENT:
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing to receive information from staff and comments from the public regarding the City of Elk Grove’s vacancies, and recruitment and retention efforts in compliance with Assembly Bill 2561 and Government Code Section 3502.3. The City Council may
provide additional direction or feedback to staff upon receipt of this information.
8.2 SUBJECT: A public hearing to consider adoption of a resolution approving the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Program 2025- 2030
Consolidated Plan and 2025-2026 Action Plan, and authorizing the City Manager to execute and file all documents required to receive U.S. Department of Housing and Urban Development (HUD)
CDBG and HOME funds (CEQA Exempt) [p. 1-237]
STAFF REPORT:
Alicia Tutt, Management Analyst II
PUBLIC COMMENT:
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 14, 2025
RECOMMENDATION
Adopt resolution approving the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME)
Program 2025-2030 Consolidated Plan and 2025- 2026 Action Plan; and authorize the City Manager to execute and file all documents required to receive U.S. Department of Housing and Urban Development (HUD) CDBG and HOME funds.
8.3 SUBJECT: Conduct Public Hearings in consideration of resolutions calling special elections and declaring results of the special elections to annex certain territory as described to Community Facilities District No. 2003-2 (Police Services); Community Facilities District No. 2006-1 (Maintenance Services); Street Maintenance District No. 1, Zone 3-AS (Eastern Area); Street Maintenance District No. 1, Zone 5-AD (Laguna Ridge Area) and Storm Water Drainage Fee Zone 2, for the 9730 Kent Street Addition, Birchway Apartments, and Elk Grove Muslim Center Expansion Projects and to introduce ordinances levying and apportioning the special tax to the annexing areas and amending Elk Grove Municipal Code Sections 3.18.010 and 3.19.010
[p. 1-189]
STAFF REPORT:
Cindy Tiffany, Finance and Budget Analyst I
PUBLIC COMMENT:
RECOMMENDATION
Conduct public hearings and take the following actions:
A-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2003- 2 (Police
Services) (Annexation No. 77) to the qualified electors for the Birchway Apartments Projects.
A-2. Adopt resolution declaring the results of the special election held on May 14, 2025, for the seventy-seventh annexation to Community Facilities District No. 2003-2 (Police Services).
A-3. Introduce an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2003-2 (Police Services) (Annexation No. 77) and amending Elk Grove Municipal Code Section 3.18.010.
B-1. Adopt resolution calling a special election to submit the question of levying a special tax within the area proposed to be annexed to Community District No. 2006-1 (Maintenance Services) (Annexation No. 102) to the qualified electors for the 9730 Kent Street Addition and Elk Grove Muslim Center
Expansion Projects.
B-2. Adopt resolution declaring the results of the special election Elk Grove City Council
Regular Meeting, WEDNESDAY, May 14, 2025
held on May 14, 2025, for the one hundred and second
annexation to Community Facilities District No. 2006 -1 (Maintenance Services).
B-3. Introduce an ordinance levying and apportioning the special tax in territory annexed to Community Facilities District No. 2006-1 (Maintenance Services) (Annexation No. 102) and
amending Elk Grove Municipal Code Section 3.19.010.
C. Adopt resolution declaring no majority protest and determining to levy assessments in Street Maintenance District No. 1, Zone 3-AS (Eastern Area) (Annexation No. 56) for the 9730 Kent Street Addition Project pursuant to the Benefit
Assessment Act of 1982.
D. Adopt resolution declaring no majority protest and
determining
to levy assessments in Street Maintenance District No. 1, Zone 5-AD (Laguna Ridge Area) (Annexation No. 33) for the Birchway Apartments Project pursuant to the Benefit
Assessment Act of 1982.
E. Adopt resolution declaring no majority protest and
determining
to levy assessments in Storm Water Drainage Fee Zone 2
(Annexation No. 72) for the 9730 Kent Street Addition and Elk Grove Muslim Center Expansion Projects pursuant to the
Benefit Assessment Act of 1982.
8.4 SUBJECT: A Public Hearing to consider an Ordinance
establishing the Livable Employment Area Special Planning Area; rezoning several properties into the Livable Employment Area Special Planning Area; and amending Elk Grove Municipal Code Chapter 23.40 to add the Livable Employment Area
Special Planning Area as a Special Purpose Zoning District (No further Environmental Review Required) [p. 1-208]
STAFF REPORT:
Sarah Kirchgessner, Senior Planner
PUBLIC COMMENT:
RECOMMENDATION
Introduce an Ordinance:
1) Establishing the Livable Employment Area Special Planning Area; 2) Rezoning certain properties into the Livable Employment Area Special Planning Area; and
3) Amending Elk Grove Municipal Code Chapter 23.40 to add the Livable Employment Area Special Planning Area as a Special Purpose Zoning District.
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 14, 2025
8.5 SUBJECT: A Public Hearing to consider an ordinance amending the Southeast Policy Area Special Planning Area (SEPA) (No further Environmental Review Required) [p. 1-234]
STAFF REPORT:
Kyra Killingsworth, Senior Planner
PUBLIC COMMENT:
RECOMMENDATION
Introduce an Ordinance amending the Southeast Policy Area Special Planning Area (SEPA) (No further Environmental Review Required).
9. REGULAR AGENDA ACTION ITEMS / RECOMMENDATIONS
9.1 SUBJECT: Receive a presentation on Discount Programs for Low-Income Households[p. 1-3]
STAFF REPORT:
Aishwarya Kumar, Senior Management Analyst
PUBLIC COMMENT:
RECOMMENDATION
Staff recommends that the City Council receive a presentation outlining proposed discount programs aimed at increasing access for low -income residents and provide direction to staff regarding which discount programs, if any, Council would like City staff to pursue.
9.2 SUBJECT: Consider appointment of one voting member to the Diversity and Inclusion Commission [p. 1-2]
STAFF REPORT:
Jason Lindgren, City Clerk
PUBLIC COMMENT:
RECOMMENDATION
Receive information from Mayor Singh-Allen , with the approval of the City Council, regarding appointment of one voting member to the Diversity and Inclusion Commission.
Elk Grove City Council
Regular Meeting, WEDNESDAY, May 14, 2025
10. COUNCIL COMMENTS / REPORTS / FUTURE AGENDA ITEMS
1. Reports on Regional Boards, Commissions, Committees
2. Travel/Training Expenditures Disclosure (in accordance with Resolution No. 2009-212 and Government Code § 53232.3(d))
11. ADJOURNMENT
NOTICE REGARDING ORDERLY CONDUCT AT PUBLIC MEETINGS
Any person who engages in unlawful disrupting behavior may, following warning by the presiding officer, be removed from the meeting. Any person engaging in a use of force or a true threat of use of force may be removed from the meeting without prior warning. (Gov.
Code § 54957.95; Pen. Code § 403.)
NOTICE REGARDING CHALLENGES TO DECISIONS
Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any of the above decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
ADA COMPLIANCE STATEMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Office of the City Clerk at (916) 478-3635 / TTY 888-435-6092. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.