DATE:
January 18, 2022
TO:
Christine Daniel, City Manager
FROM:
Mohamed Alaoui, Public Works Director
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Execute A Fourth Amendment To The Professional Services Agreement With AECOM To Amend The Scope Of Work, To Increase The Total Compensation By An Additional $64,635.00, For A Total Amount Not to Exceed $434,066.00 And To Extend The Term Of Service To The Later Of Sixty Days After Council Acceptance Of Construction Or September 28, 2022, For Archeological Services For The South Bayfront Pedestrian Bicycle Bridge/Horton Landing Park Project, EPW 17-112 (CIP # 16475006 And CIP#17237003) Recommendation
Staff recommends that the City Council adopt the above-entitled resolution authorizing the City Manager to execute the contract amendment with AECOM (Archaeological Services).
Background
The South Bayfront Pedestrian Bicycle Bridge/Horton Landing Park is a capital improvement project that is substantially complete and was opened to public use on December 3, 2021.
With construction substantially complete, project close out, including the completion of archaeological services, remains.
The City hired AECOM’s predecessor firm, URS, in 2010 to explore the project site generally and the foundation zones of proposed structures for historic cultural resources east of the Union Pacific Railroad right of way. A report of findings and mitigation recommendations was prepared in 2010 then shared with tribal representatives in 2011. The project was suspended for several years, and in that period, AECOM acquired URS including the services of the archaeological staff team who worked on the project in 2010. The project was reactivated in 2017 and the City hired AECOM to provide additional foundation area explorations. This item proposes a fourth amendment to their contract.
Discussion
Consistent with City General Plan policies, archaeological services were authorized to assess the project excavation areas for cultural resources. During the course of initial pre-construction exploration and during construction, additional cultural resources were uncovered beyond what was initially expected. The consultant was instructed to provide additional monitoring and support during construction excavation. There remains a need to do further analyses to allow for the completion of a Final Archaeological Data Report about the site. Additional coordination of curation efforts are also needed due to the unexpected discovery of cultural resources.
Staff also requested assistance to coordinate with Tribal representatives regarding the additional found resources and their reinterment, as well as assistance in developing interpretive sign copy.
The additional cultural resources found and the staff-requested services resulted in a need to augment the project budget to allow the work to be completed.
This proposed contract amendment with AECOM will move the contract end date to the later of 60 days after acceptance of the construction project or September 28, 2022. This is expected to allow for the completion of analyses of collected resources, for the final report preparation, and for the curation and archiving of resources as authorized by the tribal representatives.
Fiscal Impact
The AECOM agreement has been funded as follows:
Fund
Amount
Original (2017) Contract and Previous Amendments
237, 472
$369,431.00
Current Amendment
475
$64.635.00
Total
$434,066.00
The costs for these current amendments are proposed to be funded from the contingency funds allocated for this project.
Staff Communication with the Public
Staff has had no communication with the public on this matter.
Conclusion
Staff recommends the City Council adopt the above-referenced resolution.
PREPARED BY: Todd Teachout, Public Works Project Manager
APPROVED AND FORWARDED TO THE
CITY COUNCIL OF THE CITY OF EMERYVILLE:
Christine Daniel, City Manager
ATTACHMENTS
Original Professional Services Agreement, Scope of Work Amendment No. 1 w/AECOM, Scope of Work, Budget
Amendment No. 2 w/AECOM, Scope of Work, Budget
Amendment No. 3 w/AECOM, Time
Proposed Amendment No. 4 w/AECOM, Scope of Work, Budget Draft Resolution
Exhibit A: Amendment No. 4 w/AECOM(draft), Scope of Work, Budget S. Bayfront Bridge-Fourth Amendment PSC- AECOM Technical Services, Inc. | January 18, 2022
City of Emeryville
CALIFORNIA
MEMORANDUM