DATE:
February 1, 2022
TO:
Mayor and Councilmembers
FROM:
Christine Daniel, City Manager
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Execute The Second Amendment To The Agreement Between The City Of Emeryville And The Alameda County Fire Department Regarding Fire And Emergency Services For The Term July 1, 2022 Through June 30, 2024 Recommendation
Staff recommends that the City Council adopt the above-entitled Resolution approving the second amendment to the Agreement between the City of Emeryville and the Alameda County Fire Department for the period July 1, 2022, to June 30, 2024.
Background
The City of Emeryville has contracted with the Alameda County Fire Department (ACFD) for fire and emergency response services since 2012. Following extensive research and analysis, including a study by Citygate Associates and a Request for Proposal process, the City Council approved a five-year contract between the City and ACFD in June 2012. That original agreement was extended through June 2018. At that time, the City Council approved Resolution No.18-88 authorizing a new two-year agreement between the City and ACFD for fire services through June 2020 (see Attachment A). That agreement provides that it may be extended for up to two (2) two-year (2-year) successive terms by mutual written agreement of the parties. This report recommends that the City exercise the second of those two-year extensions.
ACFD provides fire suppression and emergency response services with two fire companies, each staffed with a Captain, Fire Engineer and Firefighter, one of which is a certified Paramedic. There is an Assigned Chief Officer who serves as the primary point of contact and liaison with the City and City Manager on a daily basis. The contract also includes a subcontract between ACFD and the City of Oakland for additional coverage as needed in Emeryville. The City shares the services of the ACFD Executive Management Team including the Fire Chief, Deputy Fire Chiefs, Emergency Preparedness Manager, Fire Marshal, Battalion Chiefs, Human Resources and Financial Services staff members. That team handles all management related responsibilities for ACFD. ACFD is responsible for workers’ compensation, salary management, labor relations, risk management, performance management and training, and compliance with all emergency response and workplace rules and regulations.
Discussion
ACFD provided a draft agreement to the City to exercise the second two-year extension. This extension would provide for ACFD to continue to provide fire and emergency response services to the City of Emeryville through June 2024.
The ACFD Fire Chief is authorized to administratively execute the second amendment of the Agreement with Emeryville. This report recommends that the City Council authorize the City Manager to execute that second amendment. (See Draft Resolution, Exhibit A.) The 2018 agreement anticipates that ACFD will provide the City a review and analysis of services if extensions to the agreement are exercised. Attachment C to this report is the information provided by ACFD entitled: “Quality of Services Provided, Station Location and Staffing.” That report includes an analysis of response times summarized as follows:
ACFD has met or exceeded the contract requirement for emergency response times. The response time standard requires that the first fire unit arrive on scene within 7 minutes or less of dispatch 90% of the time. From July 1, 2012 through June 30, 2021, the first responding ACFD unit arrived on the scene, for all emergencies, within 7 minutes or less than 90% of the time.
ACFD met or exceeded the response time standard for first alarm assignments within 11 minutes of dispatch 90% of the time. These response times represent calls where each apparatus arrived on scene and the incident was confirmed at the specified location.
To date, the response times to EMS calls within the City have complied with the County EMS contractual requirement of 8-1/2 minutes or less 90% of the time for medical priority dispatch system (MPDS) “Priority 1-3”.
ACFD has maintained a fully functioning hazardous materials team for the term of the City's contract. The team is equipped and trained to handle a variety of hazardous materials incidents including, radiological and biological incidents. The team is classified a Type I as defined by the California Office of Emergency Services. It responds and functions from specially equipped hazardous materials response units.
The report also includes information about Fire Prevention Services provided by ACFD. The 2018 Agreement provided for the assignment of a Deputy Fire Marshal to work on-site alongside the City of Emeryville’s Community Development Department. That assignment has worked very well for all parties and the Deputy Fire Marshal is a valued member of the development team in the City, as well as an important member of the City’s Emergency Operations Center (EOC). Finally, the report includes budget projections as well as some comparative cost analyses.
Regarding capital assets, the City continues to own Fire Stations 34 and 35, as well as the fire apparatus operated by ACFD. The City is responsible for major maintenance of the stations; ACFD handles minor maintenance issues. The City is responsible for the replacement of the fire apparatus as needed and those replacement costs are included in the City’s vehicle replacement fund. Day to day maintenance of the apparatus is handled by ACFD at its maintenance center and the City covers the cost of that service.
FISCAL IMPACT
The Fiscal Year (FY) 2021-2022 budget for ACFD’s services to Emeryville is included as Attachment B to this report. That attachment also includes the Five-Year Projection for services. The FY 2021-2022 fire services budget for Emeryville is $7,900,043 (this includes the cost of the Oakland subcontract which is $221,219 for FY 2021-2022). Those costs are included in the City’s adopted FY 2021-2022 budget. The projected budget for FY 2022-2023 is $8,219,042 or an increase of $318,999 over the prior fiscal year. That cost will be included in the next City budget for FY 2022-2023 Staff Communication with the Public
There has been no communication with the public regarding this agreement.
Conflict of Interest
None identified.
Conclusion
Staff recommends that the City Council adopt the attached Resolution approving the second amendment to the Agreement between the City of Emeryville and the Alameda County Fire Department for the period July 1, 2022, to June 30, 2024.
PREPARED BY: Christine Daniel, City Manager
Approved and Forwarded to the
City Council of the City of Emeryville:
Christine Daniel, City Manager
Attachments
Attachment A – 2018 Agreement Between The City of Emeryville and The Alameda County Fire Department Regarding Fire and Emergency Response Services Attachment B – Fiscal Year 2021-2022 Budget and Five-Year Projection Attachment C - “QUALITY OF SERVICES PROVIDED, STATION LOCATION AND STAFFING” Draft Resolution
Exhibit A – Second Amendment to the Agreement between City of Emeryville and ACFD Fire Services Agreement; Second Amendment
City Council Meeting | February 1, 2022
City of Emeryville
CALIFORNIA
MEMORANDUM