DATE:
June 7, 2022
TO:
Christine Daniel, City Manager
FROM:
Sheri Hartz, City Clerk
SUBJECT:
Discussion on Whether To Add A Future Agenda Item To Consider Amending The Rules Of Procedure For Local Boards, Committees And Commissions To Change The Terms Of Community Advisory Body Members To Align With The Calendar Year Rather Than The Fiscal Year. (Mayor Bauters) Recommendation
This report offers the City Council the opportunity to discuss whether to add a future agenda item to consider amending the Rules of Procedure as described in the title above.
DISCUSSION
At the March 1, 2022, regular City Council meeting, Mayor Bauters requested and received majority support that an item be added to a future City Council meeting agenda for the Council to discuss aligning advisory body appointments with the calendar year rather than the fiscal year. The terms are established in the Rules of Procedure (Section 1.3), so changing them would require an amendment to the Rules, which is traditionally done by resolution.
The terms for committee/commission members were last considered by the Council in March 2015, at which time they were changed from calendar year to fiscal year. This schedule also enabled committee appointments to coincide with the terms of the Planning Commission, which are established in the Municipal Code as running from July 1 through June 30.
CURRENT PROCESS
Activity
Schedule
Council reorganization; new Council Members seated
December
Council Liaisons, Council Committees, Standby Officers and Council Regional Seats assigned December
Committee Annual Reports to Council: Accomplishments/Goals March/April
Annual recruitment for expiring Committee/Commission terms begins April
Appointments made to fill Committee/Commission seats with terms expiring June 30 June
New Committee/Commission terms begin
July 1st
Fiscal Impact
There are no direct fiscal impacts to the City from taking this action.
Staff Communication with the Public
This item was requested by Mayor Bauters at the March 1, 2022, meeting.
Conflict of Interest
Not applicable
Conclusion
Whether to discuss the matter and provide staff direction is at the Council’s discretion.
PREPARED BY: Sheri Hartz, City Clerk
Approved and Forwarded to the
City Council of the City of Emeryville:
Christine Daniel, City Manager
Attachments
Rules of Procedure for Local Boards, Committees and Commissions Discussion on Whether to Add Future Agenda Item: Changing Terms of Committee Members City Council Meeting | June 7, 2022
City of Emeryville
CALIFORNIA
MEMORANDUM