CITY OF EMERYVILLE/EMERYVILLE REDEVELOPMENT AGENCY
2021-2022 COMMUNITY GRANTS
FINAL REPORT
Organization Name Emeryville Citizens Assistance Program Mailing Address 361 O San Pablo Avenue, Emeryville, California 94608 Contact Person Bobby Miller Title: Operations Manager Phone: 510-410-3195 Project Title Emeryville Citizens Assistance Program - Food Bank Start Date July 1, 2021 End Date: June 30, 2022
Please complete all sections of this form and return 2 copies of the report form and 1 copy of all supportjng documents to the City of Emeryville bys pm May 15, 2015. If necessary, you may use additional sheets of paper. Supporting documents MUST include copies of any publicity the project received, marketing materials, programs, and/or brochures, and may include photographs, slides and other relevant materials which document your project activities.
BE SURE THE REPORT IS SIGNED, AND BE SURE TO MAKE A COPY FOR YOUR FILES.
This report must be typed.
1. Provide a brief description of approved project (incl. activities, dates, sites). Please briefly describe any changes in the project since the application was submitted:
1. Healthy food distribution six days per week: products include fruits, vegetables, meats, can goods, dry packaged food, frozen meals, dairy products, bread and bakery products.
2. Prepared hot food from certified healthy caterers distributed weekly at ECAP, and hot meals served in nearby parks and homeless encampments.
3. Distributing USDA emergency food boxes
4. Clothing distribution: giving away new and used clothes donated to ECAP.
5. Holiday donation drives collecting essentials to provide Thanksgiving food baskets, Christmas gifts (children toys) and Christmas dinner.
6. Regular distribution of household items.
7. Daily pickups from local stores.
8. Regular shopping at the Alameda County Food Bank warehouse.
All operations were carried out by ECAP volunteers. Donations from the City of Emeryville, County of Alameda Food bank, corporate and private individuals made the project possible.
2. Did this project achieve the goals which had been originally intended? Identify any significant problems or difficulties encountered in the execution of this project. Please be frank.
ECAP met and vastly exceeded the goals that had been originally intended as follows:
ECAP statistics are tracked by program:
(1) Non-government distributions consists of supplies from food drives, regular donations from local Emeryville businesses, Oakland and Alameda stores, corporate food stores in Marin and Contra Costa Counties, as well as direct food purchases using private and corporate donations. Alameda County's Food Bank also provides large quantities of fruits, vegetables, meats and dry products to the program.
Individuals and families are given food often as their need arises, many coming several times per week in order to have enough food for themselves and to share with extended families and friends. It is practically impossible to track the exact numbers served, due to food sharing after it leaves ECAP and the daily deliveries to many homeless encampments where cooked food and assortments of fresh fruits, vegetables, packaged items, meats and dairy is dropped off and divided up in a communal sharing process.
Attachment 1
(2) The Emergency Food Assistance Program (TEFAP) is a federal program that provides low-income individuals and households with surplus commodities donated by the United States Department of Agriculture (USDA) and distributed by ECAP. In response to covid-19, USDA through Daylight Foods expanded the emergency food program with prepacked boxes for anyone in need as often as they needed help.
Throughout last year and the first half of this year ECAP distributed over 1200 of these prepacked boxes weekly. The prepacked box program from USDA has been terminated, which is unfortunate because the numbers of destitute individuals needing food assistance continues on the rise.
The following statistics reflects the total number of people counted during daily distribution at ECAP. This process may be capturing only about 60% of the real numbers served. ( 1) Non-government distributions:
Total number of people served
Total number of households(families)
1,289,420*
495,930*
(2) USDA government monthly distribution: (one week per month program) Total number of people served
Total number of households(families)
* Total numbers for combined distributions
Additional USDA prepacked food boxes
28,540 *
10,726 *
26,750 # people served 77,145
USDA recipients increased approximately 800% last year due to covid-19 and throughout this year client numbers continued rising. The rise in numbers also continued with nongovernment clients. Fortunately our food supply has been sufficient to meet the rising needs in the community. Weekly, ECAP distributed enough food to prepare more than 55,000 meals.
Processing and handling the heightened demand also greatly increased our work load.
Clothing distributed -- New and used clothes have been handed out in another location from the food bank. We strive to help people find suitable clothing.
Holiday drives for Thanksgiving food, Christmas gifts and Christmas dinner Prepacked Thanksgiving food boxes was distributions to seniors and their families this year. We visited local senior citizen living facilities and numerous people who were sick and shut in throughout the city. Additionally, food bags were delivered to homeless encampments. Over 1,500 pre-boxed and heated Christmas dinners were passed out to homeless encampments in EmeryvB!e, Berkeley, Oakland and Richmond.
The annual Christmas toy drive that involved Emeryville Unified School District, the Alameda County Fire Department in Emeryville, and ECAP cancelled this year due to covid-19.
Additional services provided by ECAP during the year included emergency shuttle service transportation to medical and other important appointments; resource referrals; neighborhood cleanup and responding to needs of families referred by the food bank and other agencies for assistance. Distribution of prepared lunch at homeless encampments during the week increased our outreach in the homeless community.
3. Briefly describe your marketing effort and discuss its effectiveness.
We have ECAP signs placed on the sides of our vehicles. We have established social media with facebook page: profile name Emeryville Citizens Assistance Program - ECAP, Twitter, "Go Fund Me", PayPal, YouTube, and internet web page www.ecapprogram.com, Established an annual ECAP "Holiday Awards Ceremony & Fundraiser. In addition, ECAP has a printed tri-fold information pamphlet and flyer, along with business cards.
These efforts have produced heightened awareness and interest in helping ECAP, as many new volunteers have come forward willing to work. Laison with additional businesses resulted in more donations of food, etc. Marketing efforts have enabled us to attract more donations through grant awards. ECAP is working to help people become self-sufficient individuals.
4. List the number of people directly employed by this project including yourself, if applicable. Attach a list of all paid staff to this report:
A. Artistic Personnel: ~--- 0
C. Other Personnel: 0
8. Administrative Per_s_o-nn_e_l_: -0-
-=----- D. Total (Add A+B+C): ~O __ _
5. How many people (individuals and households) were directly reached by this project (not including organization/project personnel: __ . 1,395,105 individuals/ 506,656* households(families).
*These numbers include repeat customers.
6. How did the program/activity benefit the Emeryville community and/or contribute to the artistic and cultural aspects of Emeryville?
ECAP provides a source of support for many people in need of food, clothing, and other basics for survival, the kind of support and outreach that serves to help keep families together. The program serves all age groups, genders, preferences, national origins, color, and disabled. We do not turn anyone away.
Volunteers treat people with dignity and respect. Our client-choice shopping method gives participants the same experience as if they were shopping in a regular grocery store.
Covid-19 forced changes in the delivery of food to the public to maximize safety. Once the virus is completely controlled, we plan to return to the client-choice method of food delivery. This positive community interaction makes some people more appreciative of the City of Emeryville and inspires them to volunteer, helping to clean up some of the street blight and trash and pass out food. For others who are not destitute, ECAP services help elevate them to the point they can make it on their own, improving their dignity and sense of pride.
ECAP provides a mechanism for the City, through its grant support, to improve the conditions of people in need, helping them to become self-sufficient.
CITY OF EMERYVILLE
COMMUNITY GRANTS
FY 21-22 FINAL
REPORT BUDGET
SUMMARY
Emeryville Citizens Assistance Program
Actual FY 21-22 Program/Activity Cash Expenses
Line-Item Total Actual
Line Item Cost
Adm.in.salaries
& Fees (including any Fiscal Agent 0
fees)
Artistic Salaries & Fees 0
Other Salaries & Fees (specify) 0
Equipment - vehicles 42,000
Supplies/Materials 29,300
Travel/Transportation - 25,190
Promotion/Publicity 6,403
Other Expenses (Specify)
I.Vehicle Insurance 12,947
2.Legal
3 Liability Insurance 850
5 Unexpected costs 2,429
Other Administrative Expenses (Specify)
1 Rent
2 EBMUD 45,000
1,636
3 ATT 1,108
4 Verizon 4,579
5 PG&E 9,062
6 Electrical/Refrigeration 3,301
7. Contingency /insurance/registration 12,859
Total Program/Activity Cash Costs 193,385
Total Community Grant Funded Costs
77,545 ( should be equal to grant award amount,
unspent grant funds must be returned to the
City/Agency per Section 3 of the funding
agreement.)
Amount of Community
Grant Funds Used for
Line-Item
0 0
0 0
0 0
0 0
0 0
0 45,000
1,636
1.108
4,579
9,062
3,301
0 ")'71 -',"-' .1.
73,957
73,957
Applicant's Name: Emeryville Citizens Assistance Program Actual FY 21-22 Program/Activity Cash Income
Cash Amount
Emeryville Community Promotions Grant Request $73,957
Other Funding Sources
Other Public Grants 69,500
Private Foundations 30,000
Corporate Contributions 25,000
Concessions/Ticket
Private Donations 52,250
Other Funding Total: $176,750