DATE:
August 17, 2022
TO:
Adam Politzer, Interim City Manager
FROM:
Pedro Jimenez, Assistant City Manager
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Purchase Five 2023 F150 Lightning EV Trucks To Be Used For Emeryville Public Works Department In A Total Amount Not To Exceed $273,904.45 From San Leandro Ford and to be paid from the Vehicle Replacement Fund 660-91200 Recommendation
Staff recommends that the City Council approve the above-entitled resolution to purchase Five 2023 F150 Lightning Pro Super Crew for use by the Emeryville Public Works Department. The purchase would utilize or “piggyback” off the existing Alameda County contract 110-23 Master Contract No. 901979 Procurement Contract No. 22888 with San Leandro Ford (See Attachment A), in accordance with California Public Contracting Code section 10298(a).
Background
The City of Emeryville’s Climate Action Plan (CAP) 2.0 was adopted in 2016. The CAP builds on the progress made by the previous CAP (adopted in 2008), and incorporates new state mitigation targets and rapidly-evolving technology. In accordance with the State of California targets, the City of Emeryville aims to reduce greenhouse gas (GHG) emissions to 40% below baseline levels by 2030 and 80% below baseline levels by 2050. The CAP aims to reduce emissions from the City’s vehicle fleet by 30% (see Article I of the implementation plan for 2030 and Objective 16 of Local Government Operations).
With this recommended purchase and subsequent auction of the legacy vehicles, the City of Emeryville Public Works Fleet will have a 28% reduction in its inventory of vehicles with internal combustion engines.
DISCUSSION
Alameda County conducted a Request For Proposals for electric vehicles for their own fleet program, soliciting pricing among Ford Dealerships. San Leandro Ford was awarded a contract for the purchase of F150 Lighting trucks in 2021.
Currently, Emeryville’s Public Works Department has 18 vehicles. The Public Works Department proposes procurement of five Ford F-150 EV trucks to replace five existing and aging trucks, which would reduce the fleet’s stock of non-electric vehicles by 28% consistent with the goals of the CAP.
Moreover, the City can “piggyback” off the County’s existing contract with San Leandro Ford under an exception to the bidding process normally required by the Public Contract Code and the Emeryville Municipal Code. Both the Public Contract Code and the Emeryville Municipal Code contain exceptions to regular procurement procedures for piggyback contracts (see EMC section 3-6.02(c)(2) and Pub. Contract Code section 10298(a)). The piggyback contract will save many hours of staff time and City funds that would normally be spent on procurement, and the City will be able to purchase the vehicles at the same competitive price as the County.
It is the City’s understanding that San Leandro Ford will be ending its program with the County and will no longer process orders after September 1, 2022. Thus, in order to take advantage of the piggyback opportunity, Public Works staff has placed an order to hold the five vehicles pending City Council approval of this procurement. The hold can be canceled at no cost to the City at any time.
If the City Council approves the procurement, the vehicles are scheduled for delivery 14 to 18 weeks after the beginning of production on October 10, 2022.
Fiscal Impact
Vehicle Costs are $54,780.89 per unit as per the Alameda County Contract in Attachment A, for a total of $273,904.45 for all 5 EV trucks as per the dealer quote in Attachment B. For additional information See Attachment A, Exhibit B for costing information per Alameda County Master Contract. Funds for this purchase are available in the Vehicle Replacement Fund 660-91200 Staff Communication with the Public
None.
Conclusion
Staff recommends that the City Council approve the above-entitled resolution to purchase Five 2023 F150 Lightning Pro Super Crew EV trucks for use by the Emeryville Public Works Department.
PREPARED BY: Daniel Gonzales Public Works Manager, Facilities Maintenance & Operations Approved and Forwarded to the
City Council of the City of Emeryville:
Adam Politzer, Interim City Manager
Attachments
Attachment A – Alameda County Contract
Attachment B – Dealer Quote
Draft Resolution
2023 Ford F-150 Truck Purchase
City Council Meeting | September 6, 2022
City of Emeryville
CALIFORNIA
MEMORANDUM