C A L I F O R N I A
P R O F E S S I O N A L S E R V I C E S C O N T R A C T
F O R C I T Y U S E O N L Y
Contract No. CIP No.
Resolution No. Project No.
REV 06/2020
FIRST AMENDMENT
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES CONTRACT (“Amendment”) is effective as of ____________________ (the “Effective Date”),, by and between THE CITY OF EMERYVILLE, a municipal corporation, (“City”) and SCHAAF AND WHEELER (“Contractor”), individually referred to as a “Party” and collectively as the “Parties”.
W I T N E S S E T H T H A T
WHEREAS, the City and Contractor entered into a Professional Services Contract dated May 4, 2021 (“Contract”) for the purpose of retaining the services of Contractor to provide design services for a trash capture device; and WHEREAS, the City and Contractor desire to amend the Contract; and WHEREAS, the public interest will be served by this Amendment.
NOW, THEREFORE, the Parties hereto do mutually agree as follows:
1. AMENDMENT
The Parties agree to amend the Contract as checked below:
1.1 Exhibit A
Exhibit A of the Contract is hereby amended in its entirety and replaced with Exhibit A-1;
OR
Exhibit A of the Contract is hereby amended to include the provisions of Exhibit A-1, attached hereto and incorporated herein by this reference.
1.2 Termination Date
The Parties desire to extend the termination date. Section 1.3 of the Contract is hereby amended to extend the termination date to NEW END DATE.
DocuSign Envelope ID: 9CD95FAC-704D-4E89-97DD-B1D272F3860F City of Emeryville | Professional Services Contract Amendment REV 06/2020
1.3 Total Compensation Amount
The Parties desire to increase the Total Compensation Amount as set forth in Section 3.2 of the Contract by FORTY TWO THOUSAND FIVE HUNDRED SIXTY FIVE DOLLARS AND NO CENTS ($42,565.00). The total amount paid under the Contract as compensation for Services performed and reimbursement for costs incurred shall not, in any case, exceed ONE HUNDRED THIRTY ONE THOUSAND NINETY THREE
DOLLARS AND NO CENTS ($131,093.00).
2. CONTINUING EFFECT OF CONTRACT
Except as amended by this Amendment, all other provisions of the Contract remain in full force and effect and shall govern the actions of the Parties under this Amendment.
From and after the date of this Amendment, whenever the term “Contract” appears in the Contract, it shall mean the Contract as amended by this Amendment.
3. ADEQUATE CONSIDERATION
The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.
4. SEVERABILITY
If any portion of this Amendment is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
5. WAIVER
The City’s failure to enforce any provision of this Amendment or the waiver in a particular instance shall not be construed as a general waiver of any future breach or default.
SIGNATURES ON FOLLOWING PAGE
DocuSign Envelope ID: 9CD95FAC-704D-4E89-97DD-B1D272F3860F City of Emeryville | Professional Services Contract Amendment REV 06/2020
6. SIGNATURE PAGE TO PROFESSESIONAL SERVICES CONTRACT
FIRST AMENDMENT
IN WITNESS WHEREOF the City and the Contractor have executed this Contract, which shall become effective as of the date first written above.
Approved As To Form:
City Attorney
Dated: CITY OF EMERYVILLE
City Manager
Dated: SCHAFF & WHEELER
(Signature)
Caitlin Tharp, Vice President
Attach:
W-9 Form
Attach:
Business License
Certificate
Attach:
Insurance Certificate
and Endorsements
DocuSign Envelope ID: 9CD95FAC-704D-4E89-97DD-B1D272F3860F 10/03/2022
Ben Shick, PE
Principal-in-ChargeCaitlin Gilmore, PE Project ManagerFidel Salamanca, EngineerVictoria Orduna, Assistant EngineerCAD Designer Hourly Rate $230 $220 $185 $165 $145
Task 1 Project Management 4 52 22 8 0 $ 17,750 $ - $ - $ - $ - $ 16,870 1 Coordination & Project Management 4 12 $ 3,560 $ - $ 3,560 2 Two (2) Progress Meetings 4 4 $ 1,800 $ - $ 1,800
2.2 Additional Coordination due to Project
Delays 6 6 $ 2,430 $ - $ 2,430
3 Monthly Progress Report 4 $ 880 $ -
4 Weekly Progress Meetings (1hr/20weeks)
Completion End of October (new) 16 4 $ 4,260 $ - $ 4,260 Spreadsheet errors revised -4 -6 4 8 $ (180) $ - $ (180) 5 Bidding Alternatives Coordination (new) 16 8 $ 5,000 $ - $ 5,000 Task 2 Preliminary Design 2 14 20 24 0 $ 11,200 $ - $ - $ - $ - $ 8,700 1 Site Visits 8 8 $ 3,240 $ - $ 3,240
2 Preliminary Design Memo 2 4 8 16 $ 5,460 $ - $ 5,460
3 Final Design Memo 2 4 8 $ 2,500 $ -
Task 3 Design Development 4 20 20 68 40 $ 26,040 $ 5,000 $ 11,000 $ 9,550 $ 1,278 $ 52,868 1 70% Design Documents 2 8 8 32 40 $ 14,780 $ 8,300 $ 8,400 $ 3,450 $ 1,008 $ 35,938
1.1 70% Design Documents - adj field work $ - $ (1,200) $ 1,400 $ 6,100 $ 315 $ 6,615 2 100% Design Documents 2 8 8 24 12 $ 9,400 $ 1,200 $ 60 $ 10,660
2.2 100% Design Documents (final addtl work) 4 4 12 -12 $ 1,860 $ - $ 1,860 Credit for K&W Boundary Portion of
Survey $ - $ (2,100) $ (105) $ (2,205)
Task 4 Bid Package 2 8 4 24 8 $ 8,080 $ - $ - $ - $ - $ 8,080 1 Bid Plans and Specifications 2 4 4 16 8 $ 5,880 $ - $ 5,880 2 Project Schedule 2 $ 440 $ - $ 440
3 Construction Cost Estimate 2 8 $ 1,760 $ - $ 1,760
Task 5 Bid Support 4 4 2 16 0 $ 4,810 $ - $ - $ - $ - $ 4,810 1 Pre-Bid Meeting 2 2 $ 900 $ - $ 900
2 RFIs and Addenda 2 2 8 $ 2,220 $ - $ 2,220
Addtl Bidding Support 2 8 $ 1,690 $ - $ 1,690
Task 6 Caltrans Support 5 39 35 28 0 $ 20,825 $ - $ 2,500 $ 2,500 $ 250 $ 26,075 1 Reporting 1 5 5 1 $ 2,420 $ - $ 2,420
2 Additional Caltrans Cooridination
Encroachmentt Permit for Utility Locating
and Geotech
2 6 16 1 $ 4,905 $ -
$ 4,905
3 Traffic Control Plan and Design Changes 2 4 8 18 $ 5,790 $ - $ 5,790 4 Caltrans Funding Support with
Geosyntech 16 $ 3,520 $ - $ 3,520
5 Ecroachment Permit for Construction 8 4 8 $ 3,820 $ - $ 3,820 6 Encroachment Permit & Soils Testing 2 $ 370 $ 2,500 $ 2,500 $ 250 $ 5,620 Task 7 Construction Support 4 46 0 2 16 $ 13,690 $ - $ - $ - $ - $ 13,690 1 Meetings (4) and Handoff Prep 8 $ 1,760 $ - $ 1,760
2 RFIs, Submittals, Change Orders 2 4 8 24 4 $ 7,360 $ - $ 7,360 3 Construction Staking 2 $ 440 $ 3,000 $ 150 $ 3,590
3.3 Revised Construction Support 30 -12 -22 -4 $ 170 $ (3,000) $ (150) $ (2,980) 4 Record Drawings 2 2 4 16 $ 3,960 $ - $ 3,960
25 183 103 170 64 $102,395 $5,000 $13,500 $12,050 $1,528 $ 131,093 New work added to scope $ 44,770
Original Fee $ 88,528
Credit for K&W Boundary Portion of Scope $ (2,205)
Schaaf & Wheeler
Schaaf & Wheeler SubtotalTotal
Schedule of Hours and Rates by Task
Kier & Wright(Surveyors)Rockridge Geotechnical(Geotechnical Engineers)BessTest Labs(Potholing)Subsonsultant Markup (5%) TOTAL
City of Emeryville
Trash Capture Desgin Services
Updated Fee, August 2022
Task
Exhibit A-1
DocuSign Envelope ID: 9CD95FAC-704D-4E89-97DD-B1D272F3860F