DATE:
October 18, 2022
TO:
Adam Politzer, Interim City Manager
FROM:
Mohamed Alaoui, Public Works Director
SUBJECT:
Capital Improvement Program (CIP) 2023-2028 Development Process Recommendation
Staff recommends that the City Council of the City of Emeryville receive the following staff report and provide feedback on the development process for the 2023-2028 Capital Improvement Program (CIP) including the proposed timeline and associated steps, CIP Values, and CIP Categories.
Background
The Capital Improvement Program (CIP) is a long-term plan that guides the design, construction, and maintenance of the City’s public facilities infrastructure over a five-year period. The previous FY 2019-2024 CIP included 85 projects in eleven main project categories: Community Facilities, Facilities Maintenance, Housing, Information Technology, Marina, Pedestrian/Bicycle, Public Art, Sewer, Streetscape System, Transportation, and Vehicles.
The prior 2019-24 CIP focused on the following vision and key goals established by the City Council:
Create and maintain infrastructure to support a livable, vibrant City.
Direct resources to high priority projects as identified by the City Council Goals and Priorities.
Emphasize Active Transportation Safety and incorporate into projects as feasible.
One high priority project that was completed from the prior CIP is the South Bayfront Bridge/Horton Landing Park Project. The project includes a steel tied-arch pedestrian/bicycle bridge over the Union Pacific Railroad tracks that connects with the Bay Street parking structure bridge and Horton Landing Park. The park consists of a mixed-use pedestrian/bicycle path with landscaping and seating areas beginning at the intersection of Horton/Stanford Avenue and terminating near the Temescal Creek culvert at Horton Street. The project opened in early 2022 and is used every day by Emeryville residents and visitors.
Source Documents
The CIP provides a blueprint for City Staff to build infrastructure to support a livable and sustainable City. The new 2023-28 CIP will build on the prior CIP, along with a number of other important plans and visions in the city. These include:
City Council’s Goals from FY22-23 Budget
Active Transportation Plan, expected draft early 2023
Climate Action Plan 2.0, adopted November 2016
Sustainable Transportation Plan, adopted March 2012
Parks and Recreation Strategic Plan, adopted January 2011 Emeryville General Plan, adopted October 2009 and amended through September 2019 Discussion
Proposed Development Process
In an effort to create a comprehensive CIP, City staff, advisory bodies, and Council will be asked to review proposed projects in areas under their purview and provide feedback. Constituents will also be asked for their feedback on projects and CIP values (see Figure 1). The CIP preparation process spans over six months and includes the following key steps:
Figure 1: Timeline of CIP Development Process
Date
Event
Description
October 2022
City Council Study Session
Public Works Staff will present and facilitate a conversation with Councilmembers about the CIP. This will include sharing this timeline, as well as seeking direction on:
Source Documents
CIP Categories
CIP Values
November 2022
City Staff Discussions
Public Works staff will host internal discussions to identify project and funding needs, as well as CIP values, with other City staff from:
Community Development (P & B)
Community Services
Finance
IT
Police
Alameda County Fire
December 2022
Public Outreach Campaign
Staff will launch a public outreach campaign before Committee meetings in January to alert constituents of the CIP process and opportunity for input.
January 2023
Present to Committees
Staff will present at Council and Community Committees where constituents can share ideas for projects. Public Works Staff will attend:
City Council Committees:
Transportation
Sustainability
Community Services
Community Advisory Committees:
BPAC (in February)
Park and Recreation
Commission on Aging
February to March 2023
Feedback Survey
This public survey will collect feedback on our values and project list to help prioritize projects. Questions may include:
How do you feel about our CIP Values?
How would you prioritize projects?
Spring 2023
Staff Perform Analysis
Throughout the spring, staff will perform financial analyses of projects, and will create a list of proposed funded and unfunded projects.
April to May 2023
City Council Budget Committee & Planning Commission Study Session Public Works Staff will present at the Council's Budget Committee in April. Staff will also present at a study session at the Planning Commission and again for the full Council in May.
June 2023
City Council Adoption
Public Works Staff will bring the CIP to City Council for adoption alongside the City's new budget.
Seeking an Intuitive Approach
The prior CIP used General Plan elements to tag projects. These categories were: Land Use, Transportation, Conservation Safety and Noise, Parks Open Space and Public Facilities, Urban Design, Sustainability, Housing. As the CIP serves a different purpose, staff are seeking council direction to identify CIP values and categories that are streamlined for the general public. The intent is to use these CIP values as tags for proposed projects.
CIP Values
As part of this study session, staff propose an initial list of CIP values for council discussion:
Climate Action
Equity
Maintenance
Safety
Quality of Life, which includes
Art
Innovation
Project Categories
Capital projects in the new CIP are proposed to be arranged into six categories from the previous eleven as described below in Figure 2. The intent is to make the list of projects more relatable and legible to the public.
Figure 2: CIP Project Categories (2019 and 2023)
Previous Category from 2019
New Category
for 2023
Description
Community Facilities, Facilities Maintenance, Marina, and Public Art Community Facilities
This category includes projects to construct, improve or rehabilitate City-owned facilities, including buildings and the public marina. This also includes public art projects.
Sanitary Sewer, Facilities Maintenance, Streetscape, Transportation, Vehicles Essential Infrastructure
This category includes projects to improve the City’s bridges, electric vehicle facilities, and sanitary sewer infrastructure, including storm drains.
Housing
Housing
This category includes projects to develop affordable housing throughout the City.
Information Technology
Information Technology
This category includes projects to enhance and upgrade the information and communication systems capacity of the City.
Streetscape System, Pedestrian/Bicycle, Transportation
Sustainable Transportation
This category consists of projects to construct new pedestrian, bike ways and transit stops, modify and update existing traffic signals, and reconstruct sidewalks and curb cuts.
Community Facilities, Facilities Maintenance, Streetscape Urban Greening
This category includes projects to rehabilitate and maintain City parks, as well improve the appearance of city streets with landscaping and street trees.
Project Priorities
The proposed capital projects will be assigned an initial priority level based on four factors. These factors will be used to evaluate potential projects in terms of mandates, maintenance need, safety, and value to the community.
Mandated Program
Preventive Maintenance
Safety Improvement
Discretionary
In addition, projects that are from the prior CIP and are currently in process will be moved into the new CIP. Staff seek Council’s direction on the priority and evaluation of previous CIP projects that are not yet active.
FISCAL IMPACT
The City uses restricted and unrestricted resources to fund capital projects. Restricted funds include developer impact fees and contributions, revenues from other agencies/special funds, grants, voter-approved bond proceeds, and funds provided by the Successor Agency. Unrestricted funds include tax increment revenues, commercial transfer tax revenues, discretionary General Fund, and operating budget program contributions.
Staff Communication with the Public
Staff will launch a public outreach campaign in December 2022 before Committee and Community Advisory Board meetings in January to alert constituents of the CIP process and opportunities for input. In January 2023, constituents can provide input on new or existing projects they would like to see included in the CIP during Council Committee and Community Advisory Board meetings (see Figure 1). Then from February to March 2023, the City will collect input via an online feedback survey to gauge input on project prioritization and on the CIP values. This feedback survey will help staff prioritize projects during financial analyses and develop a proposed list of projects.
Conflict of Interest
None.
Conclusion
The Capital Improvement Program provides a blueprint for City staff to build infrastructure to support a livable and sustainable Emeryville. As part of this study session, staff seek City Council direction on the proposed CIP timeline and associate steps, the proposed CIP Values, and the proposed CIP Categories.
PREPARED BY: Josie Ahrens, Management Analyst
Approved and Forwarded to the
City Council of the City of Emeryville:
Adam Politzer, Interim City Manager
Attachments
CIP Roadmap Graphic
CIP Development Process Presentation
Proposed Capital Improvement Program (CIP) Development Process City Council Meeting | October 18, 2022
City of Emeryville
CALIFORNIA
MEMORANDUM