DATE:
October 18, 2022
TO:
Adam Politzer, City Manager
FROM:
Mohamed Alaoui, Public Works Director
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Enter Into A Contract With K.J. Woods Construction Inc., In An Amount Of $688,000 For The Construction Of The Storm Drain Large Trash Separator Project, Project No. EPW-18107 (CIP No. 18475009) Recommendation
Staff recommends that the City Council adopt the above resolution.
Background
The City has developed a Long-Term Trash Reduction Plan that identifies trash generating areas of the City and specifies actions to be implemented to address specific areas. The plan calls for installation of trash recovery units in the stormwater system for full trash capture. This project will help the City reach its targets by strategically capturing and cleaning stormwater flowing from areas within the City’s highest trash generation area.
On December 18, 2018. the City Council authorized the City Manager to enter into a professional services agreement with Schaaf and Wheeler Consulting Civil Engineers to perform feasibility studies for implementing large trash separators in Emeryville. The study resulted in identifying a prospective site near the intersection of Emery Street and West MacArthur Boulevard as a feasible installation location.
On June 15, 2021, the City Council approved a Cooperative Implementation Agreement (CIA) for project funding from the California Department of Transportation (Caltrans), whereby Caltrans will provide $680,000 in funding for this project. Caltrans is subject to a similar Municipal Regional Permit (MRP) and also needs trash capture credit in order to stay in compliance. Caltrans has a program in which the agency funds municipalities building stormwater treatment facilities that treat stormwater running off Caltrans’ right of way. Emeryville’s project will treat stormwater run-off from Caltrans’ right of way on San Pablo Avenue, a high trash generating area. That agreement requires construction to be complete and Caltrans to be fully invoiced by May 1, 2023.
Additionally, on July 5, 2022 the City Council authorized the City Engineer to advertise the construction project for public bidding and to purchase equipment necessary for installation.
The City has applied for an encroachment permit with Caltrans for the installation of the trash separator unit.
Discussion
On September 27, 2022 a total of six (6) bids were received and opened.
Construction Bids:
The following responsive bid proposals for the project were received:
K.J. Woods Construction Inc. $688,000
ERA Construction Inc. $732,181
Bay Construction Inc. $784,900
JMB Construction $827,700
Kerex Construction Inc. $867,975
W.R. Forde Construction Inc. $1,269,950
Staff recommends that the City Council authorize the City Manager to enter into a Construction Contract with K.J. Woods Construction, Inc. of South San Francisco, CA, who submitted the lowest responsive bid in the amount of $688,000. The low bid is within 18% of the median bid and 9% more than the Engineer’s Opinion of Cost of $630,000.
Fiscal Impact
The below project budget summary indicates there is adequate funding available:
Amount
Fund
Project Cost
Schaff & Wheeler - Design
$ 88,528
475 – General Capital
Project Cost
Schaff & Wheeler - Amend
$44,770
475 – General Capital
Project Cost (Estimated)
Coastland - Design Support
$10,000
475 – General Capital
Project Cost (Estimated)
Coastland – Const. Mgmt
$20,000
475 – General Capital
Project Cost
Construction Cost
$688,000
475 – General Capital
Project Funding Need
$851,298
Current - Project Allocation
(CIP#18475009)
$530,000
475 – General Capital
Pending - Project Allocation
(CIP#18475009)
$680,000
254- Caltrans Grant
Current Project Shortfall
$0
Maintenance costs for the hydrodynamic separator unit is anticipated to be $1200 per year.
Staff Communication with the Public
None.
Conflict of Interest
Not applicable.
Conclusion
Staff recommends that it is in the public’s interest for City Council to adopt the above-titled resolution.
PREPARED BY: Michael Roberts, Senior Civil Engineer
Approved and Forwarded to the
City Council of the City of Emeryville:
Adam Politzer, City Manager
Attachments
Draft Resolution
Exhibit A Construction Contract
Exhibit B Insurance Requirements
Exhibit C – Site Plan
Contract Award – Hydrodynamic Separator Project - Award City Council Meeting | October 18, 2022
City of Emeryville
CALIFORNIA
MEMORANDUM