DATE:
October 18, 2022
TO:
Adam Politzer, Interim City Manager
FROM:
Mohamed Alaoui, Public Works Director
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Enter Into A First Amendment Of The Contract With Schaaf And Wheeler For Additional Scope Related To Design And Construction Of A Large Trash Separator In Storm Drain Line In An Amount Not To Exceed $42,565.00 For A Total Contract Amount Not To Exceed $131,093.00, Project No. EPW 107-18, CIP No. ST-13; CEQA Determination: Exempt Pursuant To State CEQA Guidelines 15061(b)(3) Recommendation
Staff recommends that the City Council adopt the above-referenced resolution authorizing the City Manager to enter into a first amendment with Schaaf and Wheeler for additional scope related to the design and construction of a large trash separator in the storm drain line.
Background
The City of Emeryville’s Municipal Regional Stormwater Permit (MRP), administered by the San Francisco Regional Water Quality Control Board (Regional Board), requires that we reduce the amount of trash entering the San Francisco Bay through our municipal storm drain system. The Regional Board’s reduction formulas show that Emeryville is currently at a 92% trash/litter reduction from pre-MRP levels, going forward, some credits will be disallowed by the Regional Board, meaning Emeryville’s effective current reduction level is 82%. Future targets include a 90% reduction by July 1, 2023 and an expected requirement of 100% reduction, or no visual impact, by 2025.
The City has developed a Long-Term Trash Reduction Plan that identifies and ranks trash generating areas of the City and specifies actions to be implemented to address specific areas. In areas with moderate-to-high trash generation, the plan calls for installation of trash recovery units in the stormwater system for full trash capture, which is the Regional Board’s preferred method of trash reduction. Full trash capture can be done in two main ways: with connector trash screens in individual inlets, and with larger, subterranean “hydrodynamic separator” (HDS) devices at strategic points in the stormwater system to capture trash from broader areas of the city.
In 2021, the City contracted with Schaaf & Wheeler to design a full-trash capture device to capture stormwater from the City’s highest trash generation zones. In June, 2021, pursuant to Resolution 21-67, Emeryville entered into a Cooperative Implementation Agreement with Caltrans for up to $680,000 in grant funds for the design and construction of the device.
Discussion
This first amendment to the contract is necessary due to several changes to the project, with the two largest needs being 1) additional work that was necessary to support the application for the Caltrans grant agreement, and 2) the addition of construction support services not previously scoped. The new scope is in Attachment B to this report.
Fiscal Impact
The project to design and construct the HDS device was originally budgeted at $530,000 in project 18475009, Fund 475. Remaining available funds in that project total $424,615. Those funds, with the Caltrans grant funding of up to $680,000, are more than sufficient to complete the project, including equipment and construction.
Staff Communication with the Public
This project has been discussed at City Council meetings including December 18, 2018 and June 15, 2021, as well as during Capital Improvement Program discussions.
CEQA DETERMINATION
This project is exempt from CEQA pursuant to state CEQA Guidelines under section 15301 (Existing Facilities) because it involves installation of improvements in the existing stormwater facilities, as well as under the “common sense exemption” at 15061(b)(3), because it can be seen with certainty that there is no possibility that the proposal may have a significant negative effect on the environment.
Conclusion
This amendment of $42,565 will add the additional scope needed for consulting services to complete this project.
PREPARED BY: Nancy Humphrey, Environmental Programs Supervisor Approved and Forwarded to the
City Council of the City of Emeryville:
Adam Politzer, Interim City Manager
Attachments
Attachment A – Contract Amendment
Attachment B – Revised Scope of Work
First Amendment Schaaf & Wheeler
City Council Meeting | October 18, 2022
City of Emeryville
CALIFORNIA
MEMORANDUM