DATE:
December 20, 2022
TO:
Adam Politzer, Interim City Manager
FROM:
Rebecca Sermeno, Interim Community Services Director
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Approving An Expenditure Of $45,068 Of ECCL Capital Reserve Funds For The Installation Of Security Gate Control Upgrades Recommendation
Staff recommends the approval of the above-titled Resolution.
BACKGROUND
Current campus access conditions include gate timers and badge access, which also requires gates to be manually opened when parents or a member of the public come to visit Emery Unified School District, LifeLong Medical Care, and Emeryville Community Services Department. In order to improve the safety and control visitor access to the ECCL campus, we are proposing to install security gate control upgrades. discussion
As a measure to enhance safety and security at the ECCL campus, staff is recommending security gate control upgrades. This will allow front office staff to identify visitors at the front entrances of Buildings B, C, and D and be able to provide remote access. Each front office will have a tablet mounted at the reception desk which will act as the main dashboard for operating the system. Visitors will simply press a doorbell which will be installed to the gate. The doorbell will have a video camera and staff will be able to view who is at the entrance as well as verbally communicate with the visitor by using the dashboard in the office. Front office staff will be able to communicate and provide remote access by pressing a button on the dashboard which will momentarily unlock the gate to allow visitor access. Currently, visitors gain access by calling the front office and a staff member will go to the gate to let the visitor in. In some cases, gates are left propped open in order to prevent staff from having to leave the office unattended. Installing this system will eliminate the need for front office staff to walk to the gate.
The proposed work is over $25,000, and the Master Joint Occupancy Agreement (JOA) between the City of Emeryville and Emery Unified School District (EUSD) for the Emeryville Center of Community Life (ECCL) provides that approval is required from both the City Council and the School Board for expenditures over $25,000.
The installation of security gate control upgrades is on the agenda for approval at the EUSD meeting on December 14, 2022. City and EUSD staff plan to bring to the next ECCL Governance Committee meeting on May 4, 2023, an updated Capital Improvement Replacement Schedule and Budget.
FISCAL IMPACT
Since the security gate control upgrades will benefit both the EUSD and the City, staff is proposing to fund the improvement project by using ECCL Capital Reserve funds. The total cost for the work to be completed in Buildings B, C, and D is $45,068.
Current Capital Reserve balances are estimated to be $498,174.08.
STAFF COMMUNICATION WITH THE PUBLIC
No staff communication with the public.
PREPARED BY: Rebecca Sermeno, Interim Community Services Director Approved and Forwarded to the
City Council of the City of Emeryville:
Adam Politzer, Interim City Manager
Attachments
Resolution
Convergint Quote
Capital Reserve Balance
ECCL Security Gate Control Upgrade
| December 20, 2022
City of Emeryville
CALIFORNIA
MEMORANDUM