RESOLUTION NO. _____
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Enter Into A Contract With Columbia Electric, Inc. In An Amount Of $1,399,650.00; Authorizing The City Manager To Approve Payments Of Possible Additional Costs As Contingency Expenditures Up To $140,000, All For The Construction Of The Marina Park And Powell Street Lighting Project, Project No.
EPW-22105 (CIP No. 17495012); Appropriating $490,000 From Fund 495 Into CIP No. 17495012
WHEREAS, the Capital Improvement Program (“CIP”) adopted by the City Council in June 2016 included funding for the Marina Park and Powell Street Lighting Project (“Project”), (CIP No. 17495012); and
WHEREAS, on March 1, 2022, the City Council approved a scope of work and authorized the City Engineer to advertise for public bids for a combined project with the Project and the 40th Street Bridge Railing and Lumec Light Pole Painting Project (CIP No. 15475015 And 15475028); and
WHEREAS, on June 28, 2022, three bids were received for the combined projects with the lowest responsive bid being 91.6% greater than the engineer’s estimate. On July 19, 2022, the City Council rejected all bids and approved the revised scope of work to separate the projects back into their original scope (Resolution No. 22-105); and WHEREAS, the Project was re-advertised on November 14, 2022, in compliance with California Public Contract Code section 20162; and
WHEREAS, on December 7, 2022, the following bid proposals were received:
1. Columbia Electric, Inc. $ 944,250.00
2. Ray’s Electric $ 1,111,404.00
3. St Francis Electric, LLC $ 1,243,300.00
4. Bay Area Lightworks, Inc. $ 1,291,000.00; and
WHEREAS, the lowest responsible bid for the Project was submitted by Columbia Electric, Inc. of San Leandro, CA for $944,250.00 with an additional $455,400.00 in add alternative bid items; and
WHEREAS, Staff recommends that it is in the City’s best interest to move forward with this contract including the add alternative bid items; and WHEREAS, in compliance with California Public Contract Code section 20162, the City Council must award a public works contract in excess of $5,000 to the lowest responsible bidder; and
WHEREAS, $490,000 of unallocated funds from Fund 495 needs to be transferred into CIP No. 17495012 in order to provide adequate funding for the Project; now, therefore, be it
DocuSign Envelope ID: 325644D0-BC8F-4C70-87B1-3525E480D133 Resolution No. _____
Contract Award – Marina Park and Powell Lighting Project City Council Meeting | January 17, 2023
RESOLVED, by the City Council of the City of Emeryville that Columbia Electric, Inc. is the lowest responsive bidder, and the City Manager is hereby authorized to enter into the attached contract with Columbia Electric, Inc. in an amount of $1,399,650.00 for the Marina Park and Powell Street Lighting Project (CIP No. 17495012); and, be it, further RESOLVED, by the City Council of the City of Emeryville that the City Manager is authorized to augment the contract amount by a contingency amount not to exceed $140,000 as warranted from new and/or unforeseen matters related to Project completion; and, be it, further
RESOLVED, by the City Council of the City of Emeryville that $490,000 of unallocated from Fund 495 are transferred into CIP No. 17495012.
ADOPTED, by the City Council of the City of Emeryville at a regular meeting held Tuesday, January 17, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK SPECIAL COUNSEL
ATTACHMENTS
Construction Contract
DocuSign Envelope ID: 325644D0-BC8F-4C70-87B1-3525E480D133