RESOLUTION NO. 23-19
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Execute A First Amendment To The Maintenance Agreement With DC Electric Group, Inc. For On-Call Traffic Signal And Street Light Maintenance To Extend the Termination Date To June 30, 2024 And To Increase The Contract Amount By An Additional $881,310 For A Total Contract Amount Not To Exceed $1,505,145; Delegating Authority To The City Manager To Renew The Contract For Fiscal Year 2024/25 But Limit The Contract Amount Increase To The Bay Area Consumer Price Index Or 5%, Whichever Is Lower; Budgeting The Contract To Complete Routine Maintenance Tasks Using The Existing Operating Budget Of The Public Works Department; Budgeting The Contract To Complete CIP Projects In The Amount Of $40,000 (Fund 264) From CIP Project No. 15240017, $150,000 (Fund 475) From CIP Project No. 17475014, $245,765 (Fund 475) From CIP Project No. 20475008, $24,235 (Fund 262) From CIP Project No. 15240017, $110,000 (Fund 242) From CIP Project No. 17240005, $55,000 (Fund 475) From CIP Project No. 16475036, $30,000 (Fund 495) From CIP Project No. 16495005, And $70,000 (Fund 475) From CIP Project No. 15475002; Appropriating $55,000 From Fund 262 WHEREAS, the City periodically issues a Request for Proposals (RFP) for Traffic Signal and Street Lighting Maintenance Services, and, when there is satisfactory performance of the contract, Public Works Department’s typical procedure and process is to have the City Manager extend maintenance and professional services contracts for up to two (2) additional one-year periods before issuance of a new RFP; and WHEREAS, on December 20, 2020, the Emeryville City Council authorized the City Manager to enter into a maintenance agreement with DC Electric Group Inc. (“DCE”) in the amount of $623,835 for years 2021, 2022, and 2023 to provide Electrical Maintenance services on Traffic Signals and Street Lights (Resolution No. 20-135); and WHEREAS, Since DCE has performed their tasks effectively with knowledge of the City’s lighting/signal systems and above average response times to emergencies, staff recommends that the City continue DCE’s contract through June 30, 2024 and amend the scope of their services to include support for the delivery of lighting/signal related Capital Improvement Program projects; and
WHEREAS, it is in the City’s best interest to use the inherent knowledge and familiarity of City systems with DCE to facilitate a more rapid delivery of lighting/signal related Capital Improvement Projects; and
WHEREAS, the Operating Budget for the Public Works Department includes adequate funds in Traffic Signal Maintenance/Caltrans (Account 4060-77350 and 220-77350) and in Street Light Repairs (Account 4060-77340 and 220-77340) for the original contract through June 30, 2023, and for the FY23/24 as indicated in the proposed 1st Amendment Contract; and
WHEREAS, there is adequate funding for the additional CIP Projects and Extra Work tasks as shown in the table as follows:
Resolution No. 23-19
1st Amendment Contract – DC Electric (On-Call Signal/Lighting Maintenance) City Council Meeting | February 21, 2023
Project Project No. Fund Amount
Greenway Trail Counter
Installation/Repairs
15240017 264 $10,000
South Bayfront Bridge
Bike/Ped Counter Installation
15240017 264 $30,000
City Hall EV Chargers
Installation
17475014 475 $150,000
Hollis Street Camera
Upgrades for Passive
Pedestrian Detection
20475008 475 $245,765
Hollis Street Camera
Upgrades for Passive
Pedestrian Detection
15240017 262 $24,235
Powell @ Watergate Towers
– Paving, Conduit, and ADA
Ramp
17240005 242 $110,000
GIS Survey of Electrical
Infrastructure for USA Ticket
Response
16475036 475 $55,000
GIS Survey of Electrical
Infrastructure for USA Ticket
Response
Unallocated 262 $55,000
GIS Survey of Electrical
Infrastructure for USA Ticket
Response
16495005 495 $30,000
Temescal Creek Park – Light
Pole and Dog Park Drain
15475002 475 $70,000
; now, therefore, be it
RESOLVED, that the City Council of the City of Emeryville authorizes the City Manager to execute a First Amendment to the Maintenance Agreement with DC Electric Group, Inc. for on-call traffic signal and street light maintenance to extend the termination date through June 30, 2024 and to increase the contract amount by an additional $881,310.00 for a total contract amount not to exceed $1,505,145.00; and, be it, further RESOLVED, by the City Council of the City of Emeryville delegates authority to the City Manager to renew the contract for Fiscal Year 2024/25 but limit any increase in the contract amount to a cost-of-living adjustment based on the Bay Area Consumer Price Index or 5%, whichever is lower; and, be it, further
RESOLVED, that the City Council of the City of Emeryville budgets the contract to complete routine maintenance tasks from the existing Operating Budget of the Public Works Department; and, be it, further
Resolution No. 23-19
1st Amendment Contract – DC Electric (On-Call Signal/Lighting Maintenance) City Council Meeting | February 21, 2023
RESOLVED, that the City Council of the City of Emeryville budgets the contract to complete CIP projects in the amount of $40,000 (Fund 264) from CIP Project No. 15240017, $150,000 (Fund 475) from CIP Project No. 17475014, $245,765 (Fund 475) from CIP Project No. 20475008, $24,235 (Fund 262) from CIP Project No. 15240017, $110,000 (Fund 242) from CIP Project No. 17240005, $55,000 (Fund 475) from CIP Project No. 16475036, $30,000 (Fund 495) from CIP Project No. 16495005, and $70,000 (Fund 475) from CIP Project No. 15475002; and, be it, further RESOLVED, that the City Council of the City of Emeryville appropriates $55,000 from Fund 262.
ADOPTED, by the City Council of the City of Emeryville at a regular meeting held Tuesday, February 21, 2023, by the following vote:
AYES: 5
Mayor Bauters, Vice Mayor Welch and Council Members Kaur, Mourra and Priforce
NOES: 0
ABSTAIN: 0
ABSENT: 0
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK CITY ATTORNEY
ATTACHMENTS
1st Amendment Maintenance Contract
o Exhibit A-1 (Scope of Work)
C A L I F O R N I A
M A I N T E N A N C E S E R V I C E S C O N T R A C T
F O R C I T Y U S E O N L Y
Contract No. CIP No.
Resolution No. Project No.
REV 06/2020
FIRST AMENDMENT
THIS FIRST AMENDMENT TO THE MAINTENANCE SERVICES CONTRACT (“Amendment”) is effective as of _______________ by and between THE CITY OF EMERYVILLE, a municipal corporation, (“City”) and DC ELECTRIC GROUP, INC. (“Contractor”), individually referred to as a “Party” and collectively as the “Parties”.
W I T N E S S E T H T H A T
WHEREAS, the City and Contractor entered into a Maintenance Services Contract dated December 30, 2020 (“Contract”) for the purpose of retaining the services of Contractor to provide on-call traffic signal and streetlight maintenance; and WHEREAS, the City and Contractor desire to amend the Contract; and WHEREAS, the public interest will be served by this Amendment.
NOW, THEREFORE, the Parties hereto do mutually agree as follows:
1. AMENDMENT
The Parties agree to amend the Contract as checked below:
1.1 Exhibit A
Exhibit A of the Contract is hereby amended in its entirety and replaced with Exhibit A-Revision Number;
OR
Exhibit A of the Contract is hereby amended to include the provisions of Exhibit A-1, attached hereto and incorporated herein by this reference.
1.2 Termination Date
The Parties desire to extend the termination date. Section 1.5 of the Contract is hereby amended to extend the termination date to JUNE 30, 2024.
DocuSign Envelope ID: 5256CD66-2C24-45F0-A6FD-3A5BB3DE72F2 City of Emeryville | Maintenance Services Contract Amendment REV 06/2020
1.3 Total Compensation Amount
The Parties desire to increase the Total Compensation Amount as set forth in Section 1.3.C of the Contract by EIGHT HUNDRED EIGHTY ONE
THOUSAND THREE HUNDRED TEN DOLLARS AND NO CENTS
($881,310.00). The total amount paid under the Contract as compensation for Services performed and reimbursement for costs incurred shall not, in any case, exceed ONE MILLION FIVE HUNDRED
FIVE THOUSAND ONE HUNDRED FORTY FIVE DOLLARS AND NO
CENTS ($1,505,145.00).
2. CONTINUING EFFECT OF CONTRACT
Except as amended by this Amendment, all other provisions of the Contract remain in full force and effect and shall govern the actions of the Parties under this Amendment.
From and after the date of this Amendment, whenever the term “Contract” appears in the Contract, it shall mean the Contract as amended by this Amendment.
3. ADEQUATE CONSIDERATION
The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.
4. SEVERABILITY
If any portion of this Amendment is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
5. WAIVER
The City’s failure to enforce any provision of this Amendment or the waiver in a particular instance shall not be construed as a general waiver of any future breach or default.
SIGNATURES ON FOLLOWING PAGE
DocuSign Envelope ID: 5256CD66-2C24-45F0-A6FD-3A5BB3DE72F2 City of Emeryville | Maintenance Services Contract Amendment REV 06/2020
6. SIGNATURE PAGE TO MAINTENANCE SERVICES CONTRACT
FIRST AMENDMENT
IN WITNESS WHEREOF the City and the Contractor have executed this Contract, which shall become effective as of the date first written above.
Approved As To Form:
City Attorney
Dated: CITY OF EMERYVILLE
City Manager
Dated: DC ELECTRIC GROUP, INC.
(Signature)
Don Caramagno, President
Attach:
W-9 Form
Attach:
Business License Certificate
DocuSign Envelope ID: 5256CD66-2C24-45F0-A6FD-3A5BB3DE72F2 01/23/2023
DC Electric Group, Inc. 112 Center Ave., Pacheco CA 94553 t: (925) 293‐9455 f: (925) 293‐9454 Lic. #949934 DIR #1000003395 SBE #1748848
January 20, 2023
Exhibit A-1
1st Amendment Contract
CIP Tasks and Extra Work
1. Greenway Trail Counter Installation/Repairs
Scope of Work:
Furnish and install replacement parts and troubleshoot as needed to activate the system Total Labor, Material, & Equipment… $10,000.00
2. South Bayfront Bridge Bike/Ped Counter Installation
Scope of Work:
Furnish and install Eco-Counter pedestrian count station on the Bayfront Bridge Fabricate and install enclosure and mounting system for equipment Make all necessary electrical connections at service pedestal and test system for proper operation Total Labor, Material, & Equipment… $27,500.00
3. City Hall EV Chargers Installation
Scope of Work:
Install new conduit, pull boxes, foundations and wiring for EV chargers in City Hall parking lot Furnish and install (3) SEMA 30kw single handle DC Fast Chargers Make all necessary connections in City Hall electrical panel and test system for proper operation Total Labor, Material, & Equipment… $150,000.00
4. Hollis Street Camera Upgrades for Passive Pedestrian Detection Scope of Work:
Remove existing legacy camera systems from (8) intersections on Hollis St Furnish and install new Vision camera systems for all approaches at (8) intersections Configure cameras for passive pedestrian detection and connect to City traffic network for remote operation
Total Labor, Material, & Equipment… $264,000.00
5. Powell @ Watergate Towers Access Rd – Paving, Conduit, and ADA Ramp Scope of Work:
Trench and install new conduit to replace uplifting rock-wheeled conduit and re-install TS wiring Exhibit A-1
DocuSign Envelope ID: 5256CD66-2C24-45F0-A6FD-3A5BB3DE72F2
DC Electric Group, Inc. 112 Center Ave., Pacheco CA 94553 t: (925) 293‐9455 f: (925) 293‐9454 Lic. #949934 DIR #1000003395 SBE #1748848
Install new ADA ramp, PPB post and sidewalk on SW corner Excavate and remove existing conduit, tree roots uplifting the pavement Excavate and repair existing roadway base and repave appx. 1000 sq/ft Install new thermos-plastic striping to match existing Total Labor, Material, & Equipment… $98,250.00
6. GIS Survey of Electrical Infrastructure for USA Tickets Scope of Work:
Locate and map all existing traffic signal and streetlight poles and pull boxes using GPS Map approximate pathway of underground conduits for all streetlight, traffic signal and interconnect circuits
Compile mapping and attribute data into files compatible with City GIS system 29 Traffic Signals (per intersection cost = $1,000)
1845 Streetlights (per SL cost = $60.00)
Total Labor, Material, & Equipment… $140,000.00
7. Temescal Creek Park - Light Pole Installation and Dog Park Drain Repair Scope of Work:
Intercept existing lighting conduit, trench approximately 200’ around back side of park and install new 1” conduit
Dig and pour 3 new pole foundations and install all necessary pull boxes, wiring, fuses etc. to connect to existing lighting circuits
Furnish and install 3 new light poles and LED fixtures to match existing Dig out existing drain rock and aggregate surface and clear drain Install clean-out and aggregate barrier to minimize future blockage Re-install cleaned drain rock and aggregate surface
Total Labor, Material, & Equipment… $64,560.00
Subtotal ‘CIP Tasks and Extra Work’… $881,310.00
DocuSign Envelope ID: 5256CD66-2C24-45F0-A6FD-3A5BB3DE72F2
DC Electric Group, Inc. 112 Center Ave., Pacheco CA 94553 t: (925) 293‐9455 f: (925) 293‐9454 Lic. #949934 DIR #1000003395 SBE #1748848
8. Traffic Signals Maintenance (FY23/24):
Scope of Work:
See Attachment A for breakdown of routine maintenance tasks/pricing sheets Routine Maintenance of 30 City Owned Signals $25,599.60 Contingency Extra Work Call-outs $30,000.00
Contingency Accident Repairs $15,400.40
Subtotal ‘Traffic Signals Maintenance’… $71,000.00
9. Street Light Maintenance (FY23/24):
Scope of Work:
See Attachment A for breakdown of routine maintenance tasks/pricing sheets Routine Maintenance of 1,831 Streetlights $30,348.96
Contingency Accident Repairs $25,652.04
Subtotal ‘Street Light Maintenance’… $56,000.00
Grand Total … $881,310.00
DC Electric Group, Inc.
John Abraham
Regional Manager
DocuSign Envelope ID: 5256CD66-2C24-45F0-A6FD-3A5BB3DE72F2
ATTACHMENT A
ROUTINE SIGNAL AND STREET LIGHT MAINTENANCE
The proposal prices are to include and cover the furnishing of all labor, materials, equipment, incidentals, Toll Free Emergency Call Center, Website for on-line reporting, and overhead necessary to perform the work described in the Exhibit “A” – Scope of Work of this proposal document. The proposer affirms that in the event they are selected as the successful proposer the Contractor assures that all work will be performed in the specified manner and under the terms and conditions specified at the prices listed below:
A: STREETLIGHT AND SAFETY LIGHT MAINTENANCE
ROUTINE PREVENTIVE MAINTENANCE STREETLIGHT AND SAFETY
LIGHT ITEMS (2021)
Monthly
Streetlight and Safety
Light Maintenance
Estimated
Quantity
per month
Unit Unit
Price
Total
1a
Lumec Candela and
Transit Fixtures,
Metal Halide
159 fixtures
1b
Lumec Candela
LED 809 fixtures
2 H olophane Acorn Head
Fixtures,
Induction lamps
102 fixtures
3 Cobra Head Fixtures,
High Pressure Sodium 31 fixtures
3a
Cobra Head LED
Fixtures 442 fixture
4a
Miscellaneous Style
Fixtures,
High Pressure Sodium
or Metal Halide
157 fixtures
4b
Miscellaneous Style
LED Fixtures 131 fixture
5 Lighting System Night
Checks
1 each
Total Monthly Cost:
Annual Cost of Streetlight and Safety Light Routine Preventative Maintenance:
12 x Total Monthly Cost = $__________________________________ $1.88
$1.88
$1.88
$1.88
$0.94
$0.94
$0.94
$385.88
$298.92
$760.46
$191.76
$58.28
$415.48
$295.16
$123.14
$385.88
$2,529.08
30,348.96
ATTACHMENT A
ROUTINE SIGNAL AND STREET LIGHT
MAINTENANCE
DocuSign Envelope ID: 5256CD66-2C24-45F0-A6FD-3A5BB3DE72F2 EXHIBIT “C” – PROPOSAL FORM
B: TRAFFIC SIGNAL MAINTENANCE
Bi-Monthly and Annual Routine Preventive Maintenance:
$ ______ per Intersection per Visit
30 x $_______ per Intersection per visit = $_____________ 6 x Total Monthly Cost = $_________________ annual cost C: USA MARKINGS
Item Description Unit Price
Underground Service Alert –
USA Dig Alert Service *
Per USA
Ten (10) USA’s Per Month
12 x Monthly Cost Annual Cost
* There are approximately 10 USA’s performed each month. If more than 10 USA’s are required within a month, the listed USA unit price will be charged for each USA performed (in excess of 10 USA’s per month).
D. ADDITIONAL WORK
ADDITIONAL WORK HOURLY RATES
(2021)
Equipment / Personnel Regular Time Over-Time
1 Traffic Signal Electrician
(Regular Time)
2 Traffic Signal Electrician
(Overtime)
3 Traffic Signal Electrician Forman
(Regular Time)
4 Traffic Signal Electrician Forman
(Overtime)
5 Streetlight Electrician
(Regular Time)
6 Streetlight Electrician
(Overtime)
7 Streetlight Electrician Forman
(Regular Time)
8 Streetlight Electrician Forman
(Overtime)
142.22
142.22 4,266.60
25,599.60
$187.43
$1,874.30
$22,941.60
$142.22
248.06
$149.94
$253.58
$142.22
$248.06
$149.94
$253.58
ATTACHMENT A
ROUTINE SIGNAL AND STREET LIGHT
MAINTENANCE
DocuSign Envelope ID: 5256CD66-2C24-45F0-A6FD-3A5BB3DE72F2 EXHIBIT “C” – PROPOSAL FORM
9 Night Check Technician
10 Laborer
11. Bucket Truck
12. Mobile Crane
13. Crane truck
$82.69 $137.81
$82.69 $137.81
$43.00 $43.00
$82.69 $82.69
$82.69 $82.69
ATTACHMENT A
ROUTINE SIGNAL AND STREET LIGHT
MAINTENANCE
DocuSign Envelope ID: 5256CD66-2C24-45F0-A6FD-3A5BB3DE72F2 EXHIBIT “C” – PROPOSAL FORM
E: MATERIAL PRICING (2021)
Item Description Unit Price
Audible Ped Signal EA
Visor 12" Full Circle EA
Backplate 12" 3 Section EA
Visor 8" Full Circle EA
LED 8" Red Ball EA
LED 8" Yellow Ball EA
LED 8" Green Ball EA
LED 12" Red Ball EA
LED 12" Yellow Ball EA
LED 12" Green Ball EA
LED 12" Red Arrow EA
LED 12" Yellow Arrow EA
LED 12" Green Arrow EA
Flasher 204-170 EA
Detector 222 EA
Detector 224 EA
DC Isolator 242 EA
Cabinet Light EA
GFI Receptacle EA
Hand Hold Cover Oval EA
Fuse KTK EA
Load Switch EA
PPB Std Complete Assembly EA
PPB Directional Plate EA
PPB Framework Side Mount EA
PPB Microswitch (CAP/SW) EA
PPB Std Complete Assembly EA
Starter EA
Pricing includes Tax and Markup (as it appears on Monthly Invoice Detail) Standard Material Mark-Up Rate (for items not listed above): Cost plus 15% $358.31
$27.56
$82.69
$27.56
$55.13
$55.13
$55.13
$55.13
$55.13
$55.13
$55.13
$55.13
$55.13
$49.61
$137.81
$214.99
$77.18
$9.92
$27.56
$33.08
$9.92
$49.61
$165.38
$27.56
$104.74
$44.10
$77.18
$55.13
ATTACHMENT A
ROUTINE SIGNAL AND STREET LIGHT
MAINTENANCE
DocuSign Envelope ID: 5256CD66-2C24-45F0-A6FD-3A5BB3DE72F2