RESOLUTION NO. _____
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Execute A First Amendment To The Maintenance Agreement With DC Electric Group, Inc. For On-Call Traffic Signal And Street Light Maintenance To Extend the Termination Date To June 30, 2024 And To Increase The Contract Amount By An Additional $881,310 For A Total Contract Amount Not To Exceed $1,505,145; Delegating Authority To The City Manager To Renew The Contract For Fiscal Year 2024/25 But Limit The Contract Amount Increase To The Bay Area Consumer Price Index Or 5%, Whichever Is Lower; Budgeting The Contract To Complete Routine Maintenance Tasks Using The Existing Operating Budget Of The Public Works Department; Budgeting The Contract To Complete CIP Projects In The Amount Of $40,000 (Fund 264) From CIP Project No. 15240017, $150,000 (Fund 475) From CIP Project No. 17475014, $245,765 (Fund 475) From CIP Project No. 20475008, $24,235 (Fund 262) From CIP Project No. 15240017, $110,000 (Fund 242) From CIP Project No. 17240005, $55,000 (Fund 475) From CIP Project No. 16475036, $30,000 (Fund 495) From CIP Project No. 16495005, And $70,000 (Fund 475) From CIP Project No. 15475002; Appropriating $55,000 From Fund 262 WHEREAS, the City periodically issues a Request for Proposals (RFP) for Traffic Signal and Street Lighting Maintenance Services, and, when there is satisfactory performance of the contract, Public Works Department’s typical procedure and process is to have the City Manager extend maintenance and professional services contracts for up to two (2) additional one-year periods before issuance of a new RFP; and WHEREAS, on December 20, 2020, the Emeryville City Council authorized the City Manager to enter into a maintenance agreement with DC Electric Group Inc. (“DCE”) in the amount of $623,835 for years 2021, 2022, and 2023 to provide Electrical Maintenance services on Traffic Signals and Street Lights (Resolution No. 20-135); and WHEREAS, Since DCE has performed their tasks effectively with knowledge of the City’s lighting/signal systems and above average response times to emergencies, staff recommends that the City continue DCE’s contract through June 30, 2024 and amend the scope of their services to include support for the delivery of lighting/signal related Capital Improvement Program projects; and
WHEREAS, it is in the City’s best interest to use the inherent knowledge and familiarity of City systems with DCE to facilitate a more rapid delivery of lighting/signal related Capital Improvement Projects; and
WHEREAS, the Operating Budget for the Public Works Department includes adequate funds in Traffic Signal Maintenance/Caltrans (Account 4060-77350 and 220-77350) and in Street Light Repairs (Account 4060-77340 and 220-77340) for the original contract through June 30, 2023, and for the FY23/24 as indicated in the proposed 1st Amendment Contract; and
WHEREAS, there is adequate funding for the additional CIP Projects and Extra Work tasks as shown in the table as follows:
DocuSign Envelope ID: 8CD14B41-0CA5-4774-948C-0286D97C4E8F Resolution No. _____
1 st Amendment Contract – DC Electric (On-Call Signal/Lighting Maintenance) City Council Meeting | February 21, 2023
Project Project No. Fund Amount
Greenway Trail Counter
Installation/Repairs
15240017 264 $10,000
South Bayfront Bridge
Bike/Ped Counter Installation
15240017 264 $30,000
City Hall EV Chargers
Installation
17475014 475 $150,000
Hollis Street Camera
Upgrades for Passive
Pedestrian Detection
20475008 475 $245,765
Hollis Street Camera
Upgrades for Passive
Pedestrian Detection
15240017 262 $24,235
Powell @ Watergate Towers
– Paving, Conduit, and ADA
Ramp
17240005 242 $110,000
GIS Survey of Electrical
Infrastructure for USA Ticket
Response
16475036 475 $55,000
GIS Survey of Electrical
Infrastructure for USA Ticket
Response
Unallocated 262 $55,000
GIS Survey of Electrical
Infrastructure for USA Ticket
Response
16495005 495 $30,000
Temescal Creek Park – Light
Pole and Dog Park Drain
15475002 475 $70,000
; now, therefore, be it
RESOLVED, that the City Council of the City of Emeryville authorizes the City Manager to execute a First Amendment to the Maintenance Agreement with DC Electric Group, Inc. for on-call traffic signal and street light maintenance to extend the termination date through June 30, 2024 and to increase the contract amount by an additional $881,310.00 for a total contract amount not to exceed $1,505,145.00; and, be it, further RESOLVED, by the City Council of the City of Emeryville delegates authority to the City Manager to renew the contract for Fiscal Year 2024/25 but limit any increase in the contract amount to a cost-of-living adjustment based on the Bay Area Consumer Price Index or 5%, whichever is lower; and, be it, further
RESOLVED, that the City Council of the City of Emeryville budgets the contract to complete routine maintenance tasks from the existing Operating Budget of the Public Works Department; and, be it, further
DocuSign Envelope ID: 8CD14B41-0CA5-4774-948C-0286D97C4E8F Resolution No. _____
1 st Amendment Contract – DC Electric (On-Call Signal/Lighting Maintenance) City Council Meeting | February 21, 2023
RESOLVED, that the City Council of the City of Emeryville budgets the contract to complete CIP projects in the amount of $40,000 (Fund 264) from CIP Project No. 15240017, $150,000 (Fund 475) from CIP Project No. 17475014, $245,765 (Fund 475) from CIP Project No. 20475008, $24,235 (Fund 262) from CIP Project No. 15240017, $110,000 (Fund 242) from CIP Project No. 17240005, $55,000 (Fund 475) from CIP Project No. 16475036, $30,000 (Fund 495) from CIP Project No. 16495005, and $70,000 (Fund 475) from CIP Project No. 15475002; and, be it, further RESOLVED, that the City Council of the City of Emeryville appropriates $55,000 from Fund 262.
ADOPTED, by the City Council of the City of Emeryville at a regular meeting held Tuesday, February 21, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK CITY ATTORNEY
ATTACHMENTS
1
st Amendment Maintenance Contract
o Exhibit A-1 (Scope of Work)
DocuSign Envelope ID: 8CD14B41-0CA5-4774-948C-0286D97C4E8F