RESOLUTION NO. 23-97
Resolution Of The City Council Of The City Of Emeryville Accepting $40,000 In Grant Funding From Caltrans For Completing A Local Roadway Safety Plan WHEREAS, in February 2020, the City of Emeryville applied for $40,000 of Local Roadway Safety Plan (“LRSP”) grant funding for a Local Roadway Safety Plan to be completed with a $5,000 match from the City; and
WHEREAS, in October 16, 2020, the Department of Transportation of the State of California (“Caltrans”) approved $40,000 of grant funding for the “City of Emeryville Local Roadway Safety Plan”; and
WHEREAS, Caltrans is responsible for administering funding as part of the Highway Safety Improvement Program (“HSIP”); and
WHEREAS, before Caltrans will make funds available, Caltrans and City of Emeryville will need to enter into a Program Supplement Agreement (Exhibit A) to establish terms and conditions applicable to City of Emeryville when receiving funds for the “City of Emeryville Local Roadway Safety Plan”; and
WHEREAS, the City Manager will be authorized to sign the Program Supplement Agreement to establish terms and conditions applicable to City of Emeryville when receiving funds for the “City of Emeryville Local Roadway Safety Plan” through a separate blanket resolution for all Caltrans agreements; now, therefore, be it RESOLVED, by the City Council of the City of Emeryville that the City accepts $40,000 in grant funding from Caltrans for completing a Local Roadway Safety Plan.
DocuSign Envelope ID: 0B76E2D1-4829-4E2C-A765-8889DC7B2137 Resolution No. 23-97
Accepting $40,000 Grant Funding for LRSP
City Council Meeting | July 18, 2023
ADOPTED, by the City Council of the City of Emeryville at a regular meeting held Tuesday, July 18, 2023, by the following vote:
AYES: 5
Mayor Bauters, Vice Mayor Welch and Council Members Kaur, Mourra and Priforce
NOES: 0
ABSTAIN: 0
ABSENT: 0
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK CITY ATTORNEY
ATTACHMENTS
Exhibit A – Program Supplement Agreement No. A029 for LRSP Funding DocuSign Envelope ID: 0B76E2D1-4829-4E2C-A765-8889DC7B2137 00000A029
FOR STATE FUNDED PROJECTS NO 04-5106S21
0422000419
May 18, 2022
04-ALA-0-EMV
LRSPL-5106(011)
5106
This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency-State Agreement No. 04-5106S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages.
City of Emeryville
Local Roadway Safety Plan 0.0(MILES)
Estimated Cost State Funds Matching Funds
CITY OF EMERYVILLE
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to
ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:
Location:
Project Number:
E.A. Number:
Locode:
PROJECT LOCATION:
TYPE OF WORK: LENGTH:
LOCAL OTHER
$45,000.00 $5,000.00 $0.00
Chief, Office of Project Implementation
STATE OF CALIFORNIA
Department of Transportation
$40,000.00
STATE $40,000.00
Program Supplement 04--510-A029- SERIAL 1Page of 3
05/19/2022
4/26/22
Approved As To Form: _______________________________
DocuSign Envelope ID: 1A5EFD09-4486-40E1-8183-9141E99A60E9 Interim City Manager
01/15/2023
Adam W. Politzer
DocuSign Envelope ID: 0B76E2D1-4829-4E2C-A765-8889DC7B2137
SPECIAL COVENANTS OR REMARKS
04-ALA-0-EMV
LRSPL-5106(011)
1. All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this Agreement. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds.
2. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter.
Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date.
3. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects).
4. This PROJECT is funded with State-Only funding from the Local Roadway Safety Plan (LRSP) Program. ADMINISTERING AGENCY agrees to develop an LRSP under this PROJECT.
The ADMINISTERING AGENCY agrees to follow all relevant State laws and requirements including the California Environmental Quality Act (CEQA).
This PSA allows reimbursement of eligible PROJECT expenditures to the ADMINISTERING AGENCY for which the LRSP State funds are allocated. The effective State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to start reimbursable work.
Any work performed prior the effective allocation date is not eligible for reimbursement from the LRSP funds.
Program Supplement 04--510-A029- SERIAL Page 2 of 3
DocuSign Envelope ID: 1A5EFD09-4486-40E1-8183-9141E99A60E9 DocuSign Envelope ID: 0B76E2D1-4829-4E2C-A765-8889DC7B2137
SPECIAL COVENANTS OR REMARKS
04-ALA-0-EMV
LRSPL-5106(011)
ADMINISTERING AGENCY agrees that LRSP funds available for reimbursement will be limited to the amount allocated and encumbered by the STATE consistent with the scope of work in the STATE approved application. Funds encumbered may not be used for a modified scope of work after a project is awarded unless approved by the Statewide LRSP Coordinator prior to performing work.
ADMINISTERING AGENCY agrees to the program delivery and reporting requirements. The study and the LRSP must be completed within thirty-six (36) months of the funding allocation.
The Final Report of Expenditure, the final invoice and the LRSP report must be submitted to the DLAE within six (6) months of the report completion.
Program Supplement 04--510-A029- SERIAL Page 3 of 3
DocuSign Envelope ID: 1A5EFD09-4486-40E1-8183-9141E99A60E9 DocuSign Envelope ID: 0B76E2D1-4829-4E2C-A765-8889DC7B2137