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AMENDMENT NO. 1 TO MANAGEMENT AND ADMINISTRATIVE
SERVICES AGREEMENT
This first amendment to the Management and Administrative Services Agreement between the CITY OF EMERYVILLE (“Agency”) and Regional Government Services Authority, hereinafter called “RGS” is made and entered into this 19th day of December 2022.
RECITALS
The Agency and RGS entered into an Agreement for services dated September 6. 2022.
This Amendment is entered into with reference to the following facts and circumstances:
A. Exhibit B, Scope of Services is amended to include the services as described in the attached Exhibit B.1.
B. All other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Additional Services Amendment to be executed on the date first above written by their respective officers duly authorized in that behalf.
Dated: Dated:
Agency RGS
Adam Politzer, Interim City Manager Richard H. Averett, Executive Director DocuSign Envelope ID: 7A34BCF4-C6D0-4A39-9251-5466862A08E4 12/21/2022 12/20/2022
City of Emeryville
Amendment #1 – Agreement Dated 9/6/22
EXHIBIT B.1
Subject to the terms and conditions of this Agreement, RGS shall assign RGS employee(s) to serve as Advisors to the City of Emeryville, hereafter “City”, which may require performing any or all of the functions described below:
1. Provide immediate ongoing human resources consulting services to the City. Consulting services include implementation of work on identified priority projects, and also include the following activities as needed:
1.1. Coordinate and assist with leave management, including but not limited to workers’ compensation, medical leaves, and reasonable accommodation.
1.2. Provide professional advice regarding best practice to facilitate the effective and compliant administration of City’s personnel rules, human resources related policies and practices, and payroll practices.
1.3. Provide professional guidance and assistance to City’s staff in the areas of performance management, training development, compensation, and benefits.
1.4. Development and coordination of executive and non-executive level recruitments.
1.5. Review payroll processes and practices to ensure compliance with state and federal laws and best practices.
1.6. Benefit review and analyze of administration; assist with benefit administration.
1.7. Analyze a variety of information and recommend appropriate management action; provide written documentation of analysis and recommendations as needed.
1.8. Draft specific documentation relevant to resolving a range of human resources issues; coach managers as needed on effective actions and communications to achieve resolution; coach supervisors on conducting sensitive personnel conversations.
1.9. Draft required communications, including administrative policies, procedures, forms and templates as needed to develop an effective and compliant system of human resources management practices and transactions.
1.10. Review of classification descriptions and FLSA designation and recommend updates as needed.
1.11. Conduct salary surveys of comparable agencies.
1.12. Update HR systems documentation for current best practices.
1.13. Assist with general risk management as needed.
2. Be reasonably available to perform the services during the normal work week. Meet as often as necessary for the purpose of consulting about the scope of work performed with the appropriate Agency project manager and with the RGS Lead Advisor or Advisors.
3. RGS will maintain open communication lines with Agency staff through written documentation, video conference calls, phone, and e-mail.
4. Projects and activities may be modified on request of the City. The City will only be invoiced for the actual hours worked.
5. The RGS team assigned will be led by a Lead Advisor, who will both perform work and direct projects to other RGS staff as needed. RGS staff, with equal or lower bill rates, will be assigned to projects or tasks at Lead Advisor’s discretion.
DocuSign Envelope ID: 7A34BCF4-C6D0-4A39-9251-5466862A08E4