C A L I F O R N I A
M E M O R A N D U M
DATE: December 12, 2022
TO: Adam Politzer, Interim City Manager
FROM: Rebecca Sermeno, Interim Community Services Director SUBJECT: Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Accept Award Funds From Volkswagen
Environmental Mitigation Trust To Purchase One 15 Passenger Max Capacity Wheelchair Accessible Electric Vehicle (EV) Bus, In An Amount Not To Exceed $173,118, From Green Power Motor Company And Transfer $13,368.00 From Fund 660-91200 To Fund 254 And Appropriate VW Funds Of $160,000.00 To Fund 254 When Received
RECOMMENDATION
Staff recommends that the City Council approve the above-entitled resolution.
BACKGROUND
The City of Emeryville received notice that all existing vehicles over 14,001 GVWR with a 2007-2009 engine will no longer be compliant with Truck and Bus Regulations and, as a result, DMV registration will be automatically denied for these vehicles effective January 1, 2023. As a result, the City will need to replace its 2008 wheelchair accessible bus for the Senior Center to continue to maintain its comprehensive day-trips program and support other City services and programs.
The California VW Mitigation Trust Fund provides $130 million in funding for public and private agencies to replace older, high-polluting vehicles and buses with new batteryelectric or fuel cell vehicles and buses. Eligible applicants must be owners of transit buses, school buses and shuttle buses, and the vehicle being replaced must be removed from service to qualify for the grant. The maximum amount of grant funds that can be awarded for a replacement shuttle bus is $160,000.
DISCUSSION
On June 21, 2022, the City Council authorized the City Manager to submit an application to the Volkswagen Environmental Mitigation Trust Fund. The City applied for funding on July 6, 2022, and was awarded $160,000 on October 28, 2022, for the purchase of a new EV bus.
Staff conducted a formal bid process in August 2022 which resulted in two bids received from A-Z Bus Sales, Incorporated for $311,150.16, and from Green Power Motor Company for $173,118.
Staff recommends purchasing a 15-passenger ADA Electric Vehicle from the lowest bid submitted, Green Power Motor Company, that meets all trust fund requirements, and Accept Award Funds from VW Mitigation Trust
City Council Meeting | December 12, 2022
the needs of Emeryville’s green initiatives for $173,118. The City estimates that an additional amount of $13,118 will need to be appropriated from the Vehicle Replacement Fund to cover the difference.
The City will decommission the existing shuttle bus upon receipt of the new EV bus at a cost of $250.
FISCAL IMPACT
The grant awarded is $160,000. An additional $13,368 needs to be appropriated from the City’s vehicle replacement fund, 660-91200, to fully fund this purchase for an amount not to exceed $173,118 and transfer $13,368.00 from fund 660-91200 to fund 254 and appropriate VW funds of $160,000.00 to fund 254 when received.
STAFF COMMUNICATION WITH THE PUBLIC
There was no communication with the public.
CONCLUSION
Staff recommends that the City Council approve the above-entitled resolution.
PREPARED BY: Kim Burrowes, Adult Services Supervisor
APPROVED AND FORWARDED TO THE
CITY COUNCIL OF THE CITY OF EMERYVILLE:
Adam Politzer, Interim City Manager
ATTACHMENTS
o Draft Resolution
o VW Mitigation Trust Agreement
o Green Power Motor Company, Inc. Bus Quote
RESOLUTION NO. 22-158
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Accept Award Funds From Volkswagen Environmental Mitigation Trust To Purchase One 15 Passenger Max Capacity Wheelchair Accessible Electric Vehicle ( EV) Bus, In An Amount Not To Exceed $ 173,118, From Green Power Motor Company And Transfer $ 13,368.00 From Fund 660- 91200 To Fund 254 And Appropriate VW Funds Of $160,000.00 To Fund 254 When Received WHEREAS, The City of Emeryville received notice that all existing vehicles over 14,001 GVWR with a 2007-2009 engine will no longer be compliant with the Truck and Bus Regulations and, as a result, DMV registration will be automatically denied for these vehicles effective January 1, 2023; and
WHEREAS, The California VW Mitigation Trust Fund provides $ 130 million in funding for public and private agencies to replace older, high-polluting vehicles and buses with new battery- electric or fuel cell vehicles and buses; and WHEREAS, The City Council authorized the City Manager to submit an application to receive funding for the purchase of a new bus; and
WHEREAS, The City applied for funding and conducted a formal bid process that resulted in two bids; and
WHEREAS, The City was awarded $ 160,000 toward the purchase of a new EV bus.
The estimated cost for a 15-passenger ADA Electric Vehicle ( EV) that meets all trust fund requirements and the needs of Emeryville’ s green initiatives is $173,118. The City estimates that an additional amount of $ 13,118 will need to be appropriated from the Vehicle Replacement Fund to cover the difference; and
WHEREAS, The City will decommission the existing shuttle bus upon receipt of the new EV bus at a cost of $250; and
RESOLVED, The City Council of the City of Emeryville hereby authorizes the City Manager to accept award funds from Volkswagen Environmental Mitigation Trust and to purchase one 15 Passenger max capacity wheelchair accessible Electric Vehicle ( EV) Bus, in an amount not to exceed $ 173,118 from Green Power Motor Company and transfer $ 13,368.00 from fund 660-91200 to fund 254 and appropriate VW funds of 160,000.00 to fund 254 when received.
DocuSign Envelope ID: A3CD20D1- 3DE3- 47B4-8C86-28BD5A37627B Resolution No. 22-158
Accept Award Funds from VW Mitigation Trust
City Council Meeting | December 12, 2022
ADOPTED, by the City Council of the City of Emeryville at a special meeting held Monday, December 12, 2022, by the following vote:
AYES: 5
Mayor Bauters, Vice Mayor Medina and Council Members Donahue, Martinez and Welch
NOES: 0
ABSTAIN: 0
ABSENT: 0
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK CITY ATTORNEY
DocuSign Envelope ID: A3CD20D1- 3DE3- 47B4-8C86-28BD5A37627B