RESOLUTION NO. _____
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Enter Into An Agreement With Spectrotel To Provide POTS Transformation As A Service (PTaaS) Telephone Services In The Amount Of SixtyNine Thousand Fifty-Six Dollars ($69,056.00) WHEREAS, the City’s existing telephone services have been in place since 2008; and WHEREAS, the City desires to obtain a more modern telephone service utilizing Microsoft Teams; and
WHEREAS, the City needs to maintain emergency phone lines on compliant technology; and
WHEREAS, the City reviewed proposals to modernize these lines; and WHEREAS, the City determined that the proposal from Spectrotel was the best fit for the City; now, therefore, be it
RESOLVED, that the City Council of the City of Emeryville authorizes the City Manager to enter into an agreement with Spectrotel to provide POTS Transformation As A Service in the amount of sixty-nine thousand fifty-six dollars and as adjusted by taxes, fees, and phone line count changes over the course of the term.
ADOPTED, by the City Council of the City of Emeryville at a regular meeting held Tuesday, March 5, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK CITY ATTORNEY
DocuSign Envelope ID: F5C9D7A2-A0F0-444E-8A7D-5C7DB3CF84F2 ID: Term: 3 Years
Customer Information
RFQ:
Bldg/Flr/Ste:
State: CA Zip Code:
Contact Cell:
New Account
Service Agreement
Monthly
Domestic Usage Overage $.019 Rate/Min 1 $0.0190 $0.0190 Calling Rates QTY Unit Price Rate/Min
IOW: 1 GB Pooled Data 3YT - Install 1 $0.00 $0.00
POTS in a BOX(R) Service Activation 1 $200.00 $200.00
Installation Services QTY Unit Price One-Time
POTS in a BOX(R) CDS-9010 Maintenance Program 1 $5.00 $5.00 POTS in a BOX(R) CDS-9010 Rental 3YT 1 $19.00 $19.00
PIAB Specialty Line 3YT 2 $29.99 $59.98
Pots in a Box Professional Installation 3YT 1 $10.00 $10.00 1000 Domestic Minutes Included per Line 1 $0.00 $0.00
E911 Registration Fee 2 $0.99 $1.98
Voice Services QTY Unit Price Monthly
IOW: Static IP 1 $6.00 $6.00
IOW: Data Overage $15 per GB 1 $0.00 $0.00
Data Services QTY Unit Price Monthly
IOW: 1 GB Pooled Data 3YT 1 $25.00 $25.00
Site Total $240.90 One-Time $0.00
2449 POWELL ST, EMERYVILLE, CA 94608
Alaska Hawaii Virgin Islands Puerto Rico 1 $0.1850 $0.1850 Calling Rates QTY Unit Price Rate/Min
Domestic Usage Overage $.019 Rate/Min 1 $0.0190 $0.0190 POTS in a BOX(R) Service Activation 1 $0.00 $0.00
Installation Services QTY Unit Price One-Time
IOW: 1 GB Pooled Data 3YT - Install 1 $0.00 $0.00
POTS in a BOX(R) CDS-9090 Rental 3YT 1 $37.00 $37.00
Pots in a Box Professional Installation 3YT 1 $10.00 $10.00 POTS in a BOX(R) CDS-9090 Maintenance Program 1 $8.00 $8.00 E911 Registration Fee 5 $0.99 $4.95
PIAB Specialty Line 3YT 5 $29.99 $149.95
Voice Services QTY Unit Price Monthly
1000 Domestic Minutes Included per Line 1 $0.00 $0.00
IOW: Data Overage $15 per GB 1 $0.00 $0.00
IOW: 1 GB Pooled Data 3YT
IOW: Static IP 1 $6.00 $6.00
510-450-7803
Company: City of Emeryville 1939759028
Address: 1333 PARK AVE Main Contact:
Michael Parenti
City: EMERYVILLE 94608
Contact Email: [email protected] Contact Phone: 510-450-7803 New Customer Enrollment
Agent: Miramar Cloud Solutions 8801572 Order Date: %%dateSigned%% Primary Account Name: City of Emeryville Bill to Account #: New New Account/Sub-Account Billing Address:
(if different from above) 1333 PARK AVE., EMERYVILLE, CA 94608 1333 PARK AVE, EMERYVILLE, CA 94608
Data Services QTY Unit Price Monthly
1 $25.00 $25.00
DocuSign Envelope ID: 9E251659-6481-45FC-BBA7-4A00DB8B1C41 DocuSign Envelope ID: F5C9D7A2-A0F0-444E-8A7D-5C7DB3CF84F2 Monthly
Monthly
Monthly
Voice Services QTY Unit Price Monthly
1000 Domestic Minutes Included per Line 1 $0.00 $0.00
IOW: Data Overage $15 per GB 1 $0.00 $0.00
IOW: 1 GB Pooled Data 3YT 1 $25.00 $25.00
IOW: Static IP 1 $6.00 $6.00
5900 CHRISTIE AVE, EMERYVILLE, CA 94608
Data Services QTY Unit Price Monthly
Site Total $126.96 One-Time $200.00
Domestic Usage Overage $.019 Rate/Min 1 $0.0190 $0.0190 Alaska Hawaii Virgin Islands Puerto Rico 1 $0.1850 $0.1850 Calling Rates QTY Unit Price Rate/Min
IOW: 1 GB Pooled Data 3YT - Install 1 $0.00 $0.00
POTS in a BOX(R) Service Activation 1 $200.00 $200.00
Installation Services QTY Unit Price One-Time
POTS in a BOX(R) CDS-9010 Maintenance Program 1 $5.00 $5.00 POTS in a BOX(R) CDS-9010 Rental 3YT 1 $19.00 $19.00
PIAB Specialty Line 3YT 2 $29.99 $59.98
Pots in a Box Professional Installation 3YT 1 $10.00 $10.00 1000 Domestic Minutes Included per Line 1 $0.00 $0.00
E911 Registration Fee 2 $0.99 $1.98
Voice Services QTY Unit Price Monthly
IOW: Static IP 1 $6.00 $6.00
IOW: Data Overage $15 per GB 1 $0.00 $0.00
Data Services QTY Unit Price Monthly
IOW: 1 GB Pooled Data 3YT 1 $25.00 $25.00
Site Total $178.94 One-Time $0.00
5890 CHRISTIE AVE, EMERYVILLE, CA 94608
Alaska Hawaii Virgin Islands Puerto Rico 1 $0.1850 $0.1850 Calling Rates QTY Unit Price Rate/Min
Domestic Usage Overage $.019 Rate/Min 1 $0.0190 $0.0190 POTS in a BOX(R) Service Activation 1 $0.00 $0.00
Installation Services QTY Unit Price One-Time
IOW: 1 GB Pooled Data 3YT - Install 1 $0.00 $0.00
POTS in a BOX(R) CDS-9090 Rental 3YT 1 $37.00 $37.00
Pots in a Box Professional Installation 3YT 1 $10.00 $10.00 POTS in a BOX(R) CDS-9090 Maintenance Program 1 $8.00 $8.00 E911 Registration Fee 3 $0.99 $2.97
PIAB Specialty Line 3YT 3 $29.99 $89.97
Voice Services QTY Unit Price Monthly
1000 Domestic Minutes Included per Line 1 $0.00 $0.00
IOW: Data Overage $15 per GB 1 $0.00 $0.00
IOW: 1 GB Pooled Data 3YT 1 $25.00 $25.00
IOW: Static IP 1 $6.00 $6.00
4321 SALEM ST, EMERYVILLE, CA 94608
Data Services QTY Unit Price Monthly
Site Total $126.96 One-Time $200.00
Alaska Hawaii Virgin Islands Puerto Rico 1 $0.1850 $0.1850 DocuSign Envelope ID: 9E251659-6481-45FC-BBA7-4A00DB8B1C41 DocuSign Envelope ID: F5C9D7A2-A0F0-444E-8A7D-5C7DB3CF84F2 Monthly
Monthly
Calling Rates QTY Unit Price Rate/Min
Domestic Usage Overage $.019 Rate/Min 1 $0.0190 $0.0190 POTS in a BOX(R) Service Activation 1 $200.00 $200.00
Installation Services QTY Unit Price One-Time
IOW: 1 GB Pooled Data 3YT - Install 1 $0.00 $0.00
POTS in a BOX(R) CDS-9010 Rental 3YT 1 $19.00 $19.00
Pots in a Box Professional Installation 3YT 1 $10.00 $10.00 POTS in a BOX(R) CDS-9010 Maintenance Program 1 $5.00 $5.00 E911 Registration Fee 2 $0.99 $1.98
PIAB Specialty Line 3YT 2 $29.99 $59.98
Voice Services QTY Unit Price Monthly
1000 Domestic Minutes Included per Line 1 $0.00 $0.00
IOW: Data Overage $15 per GB 1 $0.00 $0.00
IOW: 1 GB Pooled Data 3YT 1 $25.00 $25.00
IOW: Static IP 1 $6.00 $6.00
1221 53 ST, EMERYVILLE, CA 94608
Data Services QTY Unit Price Monthly
Site Total $209.92 One-Time $0.00
Domestic Usage Overage $.019 Rate/Min 1 $0.0190 $0.0190 Alaska Hawaii Virgin Islands Puerto Rico 1 $0.1850 $0.1850 Calling Rates QTY Unit Price Rate/Min
IOW: 1 GB Pooled Data 3YT - Install 1 $0.00 $0.00
POTS in a BOX(R) Service Activation 1 $0.00 $0.00
Installation Services QTY Unit Price One-Time
POTS in a BOX(R) CDS-9090 Maintenance Program 1 $8.00 $8.00 POTS in a BOX(R) CDS-9090 Rental 3YT 1 $37.00 $37.00
PIAB Specialty Line 3YT 4 $29.99 $119.96
Pots in a Box Professional Installation 3YT 1 $10.00 $10.00 1000 Domestic Minutes Included per Line 1 $0.00 $0.00
E911 Registration Fee 4 $0.99 $3.96
Voice Services QTY Unit Price Monthly
IOW: Static IP 1 $6.00 $6.00
IOW: Data Overage $15 per GB 1 $0.00 $0.00
Data Services QTY Unit Price Monthly
IOW: 1 GB Pooled Data 3YT 1 $25.00 $25.00
Site Total $126.96 One-Time $200.00
6303 HOLLIS ST, EMERYVILLE, CA 94608
Alaska Hawaii Virgin Islands Puerto Rico 1 $0.1850 $0.1850 Calling Rates QTY Unit Price Rate/Min
Domestic Usage Overage $.019 Rate/Min 1 $0.0190 $0.0190 POTS in a BOX(R) Service Activation 1 $200.00 $200.00
Installation Services QTY Unit Price One-Time
IOW: 1 GB Pooled Data 3YT - Install 1 $0.00 $0.00
POTS in a BOX(R) CDS-9010 Rental 3YT 1 $19.00 $19.00
Pots in a Box Professional Installation 3YT 1 $10.00 $10.00 POTS in a BOX(R) CDS-9010 Maintenance Program 1 $5.00 $5.00 E911 Registration Fee 2 $0.99 $1.98
PIAB Specialty Line 3YT 2 $29.99 $59.98
DocuSign Envelope ID: 9E251659-6481-45FC-BBA7-4A00DB8B1C41 DocuSign Envelope ID: F5C9D7A2-A0F0-444E-8A7D-5C7DB3CF84F2 Monthly
Monthly
Site Total $126.96 One-Time $200.00
Alaska Hawaii Virgin Islands Puerto Rico 1 $0.1850 $0.1850 Order Total $1,137.60 One-Time $800.00
Special Instructions:
POTs in a Box installation (i.e., analog POTs replacement service) at 7 locations.
DocuSign Envelope ID: 9E251659-6481-45FC-BBA7-4A00DB8B1C41 DocuSign Envelope ID: F5C9D7A2-A0F0-444E-8A7D-5C7DB3CF84F2 %%initialHere
Name: Signature:
Title: Date:
• MSA: https://www.spectrotel.com/terms/MSA/Spectrotel_MSA_v22_04202022_MS.pdf The Terms and Conditions set forth in this Customer Enrollment Agreement and/or set forth in the URL(s) below govern any services the company or organization identified as “Customer” in the above table may order from Spectrotel. By signing this Agreement below, Customer accepts the services with the terms and conditions, rates, charges and term commitment set forth herein and the Customer agrees to be bound by them. In particular, the Master Services Agreement Terms and Conditions (“MSA”) and Service Agreements govern all such services, which are incorporated herein by reference and have been reviewed and understood by the Customer. If at the time of purchase of services, Customer already has an MSA in place with Spectrotel, then such existing MSA remains in effect unless Customer and Spectrotel otherwise agree in writing. If Customer does not already have an MSA in place with Spectrotel, the MSA URL below will govern any services Customer may order from Spectrotel. In addition, the E911 Notification and Acknowledgement applies to VOIP services. “Spectrotel” refers to Spectrotel Holding Company LLC, acting on behalf of the Spectrotel operating telephone companies (Spectrotel Operating Companies: Spectrotel Holding Company, LLC; Spectrotel, Inc.; Spectrotel of Alabama, LLC; Spectrotel of California, LLC; Spectrotel of Canada, LLC; Spectrotel of Florida, LLC; Spectrotel of Illinois, LLC; Spectrotel of Maryland, LLC; Spectrotel of New England, LLC; Spectrotel of New Jersey, LLC; Spectrotel of New York, LLC; Spectrotel of Pennsylvania, LLC; Spectrotel of Texas, LLC; Spectrotel of the East, LLC; Spectrotel of the Midwest, LLC; Spectrotel of the South, LLC; Spectrotel of the West, LLC; Spectrotel of Virginia, LLC; and Razgate Financial LLC. Please print or download and retain copies of all applicable terms and conditions.
By initialing here, you acknowledge you have accessed, reviewed and accept the Terms and Conditions as provided in any and all links shown below.
New Customer Enrollment
Terms and Conditions of Customer Enrollment
TO ACCESS AND ACTIVATE THE LINKS BELOW, PLEASE DOWNLOAD THIS DOCUMENT FROM DOCUSIGN. %%title%% %%dateSigned%%
Service-Specific Terms and Conditions:
VOIP and Cloud Services:
https://www.spectrotel.com/terms/VoIPandCloud/Spectrotel_Cloud_Product_Terms_Conditions_04_25_2022_MS.pdf
The signatory represents and warrants his or her authority to execute, deliver and perform this Spectrotel Customer Enrollment Agreement and accepts all Terms and Conditions of this enrollment on behalf of the Customer named herein. Spectrotel shall be entitled to rely on any apparent or implied authority of such signatory, which shall result in a binding and enforceable agreement between Spectrotel and the Customer. Customer waives any right thereafter to object to the validity and enforceability of this Agreement due to an alleged lack of authority by the signatory.
Agreed to on behalf of CUSTOMER by:
%%fullName%% %%signHere%%
DocuSign Envelope ID: 9E251659-6481-45FC-BBA7-4A00DB8B1C41 John Kennedy
City Attorney 01/30/2024
DocuSign Envelope ID: F5C9D7A2-A0F0-444E-8A7D-5C7DB3CF84F2 * Accounts Payable Contact
Billing Address (Please review for accuracy)
Email for Invoices (If applicable):
Notes: (any additional information you would like to add)
CUSTOMER PROFILE
City of Emeryville
Please complete the form below to help create your company profile.
Required fields are designated with an *.
%%requiredField1%% %%requiredField3%%
Customer Name:
First Name: Last Name:
1333 PARK AVE, , EMERYVILLE,CA,94608
Email: %%requiredField2%% Phone: %%requiredField4%%
%%%%optionalText1%%
First Name:
Email:
Last Name:
Phone:
%%%%optionalText2%% %%%%optionalText4%%
Primary Day to Day Contact - (primary day to day contact for reviewing and approving services to all locations) %%%%optionalText3%% %%%%optionalText5%%
%%%%optionalText11%%
Technical Contact - (primary contact for all technicial concerns) %%%%optionalText6%% %%%%optionalText8%%
%%%%optionalText7%% %%%%optionalText9%%
Company URL:
Email: Phone:
First Name: Last Name:
%%%%optionalText10%%
Eileen Birkeland
[email protected] 510 596-4300
[email protected]
Michael Parenti
[email protected] 510 596-4300
Michael Parenti
[email protected] 510 596-4300
www.emeryville.org
DocuSign Envelope ID: 9E251659-6481-45FC-BBA7-4A00DB8B1C41 DocuSign Envelope ID: F5C9D7A2-A0F0-444E-8A7D-5C7DB3CF84F2