RESOLUTION NO. _____
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Execute A Second Amendment To The Maintenance Agreement With DC Electric Group, Inc. For On-Call Traffic Signal And Street Light Maintenance To Extend The Termination Date To June 30, 2025 And To Increase The Contract Amount By An Additional $336,433.15 For A Total Contract Amount Not To Exceed $1,841,578.15; Budgeting The Contract To Complete Routine Maintenance Tasks Using The Existing Operating Budget Of The Public Works Department; Budgeting The Contract To Complete Extra Work Tasks In The Amount Of $125,000 (Fund 220) And $66,290 (Fund 250) From CIP Project No. 24250019
WHEREAS, the City periodically issues a Request for Proposals (RFP) for Traffic Signal and Street Lighting Maintenance Services, and when there is satisfactory performance of the contract, it is the Public Works Department’s typical procedure and process to have the City Manager extend maintenance and professional services contracts up to two (2) additional one-year extensions before the need for a new RFP is required; and WHEREAS, on December 20, 2020, the City Council of the City of Emeryville authorized the City Manager to enter into a Maintenance Agreement with DC Electric Group Inc. (“DCE”) in the amount of $623,835 for 2021, 2022, and 2023 to provide Electrical Maintenance services on Traffic Signals and Street Lights (Resolution No. 20-135); and WHEREAS, on February 21, 2023, the Emeryville City Council authorized the City Manager to enter into a First Amendment to the Maintenance Agreement with DCE for a total contract amount not to exceed $1,505,145 to provide electrical maintenance services for FY23/24 and additional extra work tasks (Resolution No. 23-19); and WHEREAS, DCE has performed their tasks effectively and have demonstrated much value to the City with their intimate knowledge of our lighting/signal systems and advice that they provide while doing the work, staff recommends that the City continues DCE’s contract through June 30, 2025 and extends their scope of services to include support for the delivery of lighting/signal related Capital Improvement Program projects; and WHEREAS, it is in the City’s best interest to use the inherent knowledge and familiarity of our systems with DCE to facilitate a more rapid delivery of lighting/signal related Capital Improvement Projects that the Public Works Department has not had immediate capacity to deliver to construction; and
WHEREAS, the Operating Budget for the Public Works Department includes adequate budget for Traffic Signal Maintenance and Street Light Repairs for the FY24/25 period as specified in the proposed 2nd Amendment Contract; and
WHEREAS, there is adequate funding for the Extra Work tasks as shown in the table as follows:
Project No. Fund Amount
24250019 220 $125,000
24250019 250 $66,290
DocuSign Envelope ID: 49A63DFD-11E7-49B1-B2DC-F4C4A60E2257 Resolution No. _____
2 nd Amendment Contract – DC Electric (On-Call Signal/Lighting Maintenance) City Council Meeting | May 21, 2024
; now, therefore, be it
RESOLVED, that the City Council of the City of Emeryville authorizes the City Manager to execute a Second Amendment to the Maintenance Agreement with DC Electric Group, Inc. for on-call traffic signal and street light maintenance to extend the termination date to through June 30, 2025 and to increase the contract amount by an additional $336,433.15 for a total contract amount not to exceed $1,841,578.15; and, be it, further RESOLVED, by the City Council of the City of Emeryville budgets the contract to complete Extra Work Tasks in the amount of $125,000 (Fund 220) and $66,290 (Fund 250) from CIP Project No. 24250019.
ADOPTED, by the City Council of the City of Emeryville at a regular meeting held Tuesday, May 21, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK CITY ATTORNEY
ATTACHMENTS
2
nd Amendment Maintenance Contract
Exhibit A-2 (Scope of Work)
DocuSign Envelope ID: 49A63DFD-11E7-49B1-B2DC-F4C4A60E2257