C A L I F O R N I A
M A I N T E N A N C E S E R V I C E S C O N T R A C T
F O R C I T Y U S E O N L Y
Contract No. CIP No.
Resolution No. Project No.
REV 06/2020
FIRST AMENDMENT
THIS FIRST AMENDMENT TO THE MAINTENANCE SERVICES CONTRACT Amendment”) is effective as of _______________ by and between THE CITY OF EMERYVILLE, a municipal corporation, (“City”) and DC ELECTRIC GROUP, INC.
Contractor”), individually referred to as a “Party” and collectively as the “Parties”.
W I T N E S S E T H T H A T
WHEREAS , the City and Contractor entered into a Maintenance Services Contract dated December 30, 2020 (“Contract”) for the purpose of retaining the services of Contractor to provide on-call traffic signal and streetlight maintenance; and WHEREAS, the City and Contractor desire to amend the Contract; and WHEREAS, the public interest will be served by this Amendment.
NOW, THEREFORE, the Parties hereto do mutually agree as follows:
1. AMENDMENT
The Parties agree to amend the Contract as checked below:
1.1 Exhibit A
Exhibit A of the Contract is hereby amended in its entirety and replaced with Exhibit A-Revision Number;
OR
Exhibit A of the Contract is hereby amended to include the provisions of Exhibit A-1, attached hereto and incorporated herein by this reference.
1.2 Termination Date
The Parties desire to extend the termination date. Section 1.5 of the Contract is hereby amended to extend the termination date to JUNE 30, 2024.
DocuSign 3A5BB3DE72F2DocuSign Envelope Envelope ID: ID: 5256CD66- 99FFE696- 4D81- 2C24-4025- 45F0-B01F- A6FD-D2EB99087C65 22117E-0120-PW04 N/A
A23- 19 N/
04/07/2023
City of Emeryville | Maintenance Services Contract Amendment REV 06/2020
1.3 Total Compensation Amount
The Parties desire to increase the Total Compensation Amount as set forth in Section 1.3.C of the Contract by EIGHT HUNDRED EIGHTY ONE
THOUSAND THREE HUNDRED TEN DOLLARS AND NO CENTS
881,310.00). The total amount paid under the Contract as compensation for Services performed and reimbursement for costs incurred shall not, in any case, exceed ONE MILLION FIVE HUNDRED
FIVE THOUSAND ONE HUNDRED FORTY FIVE DOLLARS AND NO
CENTS ($1,505,145.00).
2. CONTINUING EFFECT OF CONTRACT
Except as amended by this Amendment, all other provisions of the Contract remain in full force and effect and shall govern the actions of the Parties under this Amendment.
From and after the date of this Amendment, whenever the term “Contract” appears in the Contract, it shall mean the Contract as amended by this Amendment.
3. ADEQUATE CONSIDERATION
The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.
4. SEVERABILITY
If any portion of this Amendment is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
5. WAIVER
The City’s failure to enforce any provision of this Amendment or the waiver in a particular instance shall not be construed as a general waiver of any future breach or default.
SIGNATURES ON FOLLOWING PAGE
DocuSign 3A5BB3DE72F2DocuSign Envelope Envelope ID: ID: 5256CD66- 99FFE696- 4D81- 2C24-4025- 45F0-B01F- A6FD-D2EB99087C65 City of Emeryville | Maintenance Services Contract Amendment REV 06/2020
6. SIGNATURE PAGE TO MAINTENANCE SERVICES CONTRACT
FIRST AMENDMENT
IN WITNESS WHEREOF the City and the Contractor have executed this Contract, which shall become effective as of the date first written above.
Approved As To Form:
City Attorney
Dated: CITY OF EMERYVILLE
City Manager
Dated: DC ELECTRIC GROUP, INC.
Signature)
Don Caramagno, President
Attach:
W-9 Form
Attach:
Business License Certificate
DocuSign Envelope ID: 5256CD66- 2C24-45F0-A6FD- 3A5BB3DE72F2 01/23/2023
DocuSign Envelope ID: 99FFE696- 4D81-4025-B01F-D2EB99087C65 04/07/2023
DC Electric Group, Inc. 112 Center Ave., Pacheco CA 94553 t: 925) 293 9455 f: 925) 293 9454 Lic. 949934 DIR 1000003395 SBE 1748848
January 20, 2023
Exhibit A-1
1st Amendment Contract
CIP Tasks and Extra Work
1. Greenway Trail Counter Installation/Repairs
Scope of Work:
Furnish and install replacement parts and troubleshoot as needed to activate the system Total Labor, Material, & Equipment… $10,000.00
2. South Bayfront Bridge Bike/Ped Counter Installation
Scope of Work:
Furnish and install Eco- Counter pedestrian count station on the Bayfront Bridge Fabricate and install enclosure and mounting system for equipment Make all necessary electrical connections at service pedestal and test system for proper operation Total Labor, Material, & Equipment… $ 27,500. 00
3. City Hall EV Chargers Installation
Scope of Work:
Install new conduit, pull boxes, foundations and wiring for EV chargers in City Hall parking lot Furnish and install (3) SEMA 30kw single handle DC Fast Chargers Make all necessary connections in City Hall electrical panel and test system for proper operation Total Labor, Material, & Equipment… $150,000.00
4. Hollis Street Camera Upgrades for Passive Pedestrian Detection Scope of Work:
Remove existing legacy camera systems from (8) intersections on Hollis St Furnish and install new Vision camera systems for all approaches at (8) intersections Configure cameras for passive pedestrian detection and connect to City traffic network for remote operation
Total Labor, Material, & Equipment… $264,000.00
5. Powell @ Watergate Towers Access Rd – Paving, Conduit, and ADA Ramp Scope of Work:
Trench and install new conduit to replace uplifting rock-wheeled conduit and re-install TS wiring 1DocuSignExhibit A3A5BB3DE72F2DocuSign Envelope Envelope ID: ID: 5256CD66- 99FFE696- 4D81- 2C24-4025- 45F0-B01F- A6FD-D2EB99087C65
DC Electric Group, Inc. 112 Center Ave., Pacheco CA 94553 t: 925) 293 9455 f: 925) 293 9454 Lic. 949934 DIR 1000003395 SBE 1748848
Install new ADA ramp, PPB post and sidewalk on SW corner Excavate and remove existing conduit, tree roots uplifting the pavement Excavate and repair existing roadway base and repave appx. 1000 sq/ft Install new thermos-plastic striping to match existing
Total Labor, Material, & Equipment… $98,250.00
6. GIS Survey of Electrical Infrastructure for USA Tickets Scope of Work:
Locate and map all existing traffic signal and streetlight poles and pull boxes using GPS Map approximate pathway of underground conduits for all streetlight, traffic signal and interconnect circuits
Compile mapping and attribute data into files compatible with City GIS system 29 Traffic Signals ( per intersection cost = $ 1,000)
1845 Streetlights ( per SL cost = $ 60.00)
Total Labor, Material, & Equipment… $140,000.00
7. Temescal Creek Park - Light Pole Installation and Dog Park Drain Repair Scope of Work:
Intercept existing lighting conduit, trench approximately 200’ around back side of park and install new 1” conduit
Dig and pour 3 new pole foundations and install all necessary pull boxes, wiring, fuses etc. to connect to existing lighting circuits
Furnish and install 3 new light poles and LED fixtures to match existing Dig out existing drain rock and aggregate surface and clear drain Install clean-out and aggregate barrier to minimize future blockage Re-install cleaned drain rock and aggregate surface
Total Labor, Material, & Equipment… $ 64,560. 00
Subtotal ‘ CIP Tasks and Extra Work’… $ 881,310. 00
DocuSign 3A5BB3DE72F2DocuSign Envelope Envelope ID: ID: 5256CD66- 99FFE696- 4D81- 2C24-4025- 45F0-B01F- A6FD-D2EB99087C65
DC Electric Group, Inc. 112 Center Ave., Pacheco CA 94553 t: 925) 293 9455 f: 925) 293 9454 Lic. 949934 DIR 1000003395 SBE 1748848
8. Traffic Signals Maintenance (FY23/24):
Scope of Work:
See Attachment A for breakdown of routine maintenance tasks/ pricing sheets Routine Maintenance of 30 City Owned Signals $ 25,599.60 Contingency Extra Work Call-outs $ 30,000.00
Contingency Accident Repairs $ 15,400.40
Subtotal ‘Traffic Signals Maintenance’… $71,000.00
9. Street Light Maintenance (FY23/24):
Scope of Work:
See Attachment A for breakdown of routine maintenance tasks/pricing sheets Routine Maintenance of 1,831 Streetlights $ 30,348.96
Contingency Accident Repairs $ 25,652.04
Subtotal ‘Street Light Maintenance’… $56,000.00
Grand Total … $ 881,310. 00
DC Electric Group, Inc.
John Abraham
Regional Manager
DocuSign 3A5BB3DE72F2DocuSign Envelope Envelope ID: ID: 5256CD66- 99FFE696- 4D81- 2C24-4025- 45F0-B01F- A6FD-D2EB99087C65
ATTACHMENT A
ROUTINE SIGNAL AND STREET LIGHT MAINTENANCE
The proposal prices are to include and cover the furnishing of all labor, materials, equipment, incidentals, Toll Free Emergency Call Center, Website for on- line reporting, and overhead necessary to perform the work described in the Exhibit “ A” – Scope of Work of this proposal document. The proposer affirms that in the event they are selected as the successful proposer the Contractor assures that all work will be performed in the specified manner and under the terms and conditions specified at the prices listed below:
A: STREETLIGHT AND SAFETY LIGHT MAINTENANCE
ROUTINE PREVENTIVE MAINTENANCE STREETLIGHT AND SAFETY
LIGHT ITEMS (2021)
Monthly
Streetlight and Safety
Light Maintenance
Estimated
Quantity
per month
Unit Unit
Price
Total
1a
Lumec Candela and
Transit Fixtures,
Metal Halide
159 fixtures
1b
Lumec Candela
LED 809 fixtures
2 H olophane Acorn Head
Fixtures,
Induction lamps
102 fixtures
3 Cobra Head Fixtures,
High Pressure Sodium 31 fixtures
3a
Cobra Head LED
Fixtures 442 fixture
4a
Miscellaneous Style
Fixtures,
High Pressure Sodium
or Metal Halide
157 fixtures
4b
Miscellaneous Style
LED Fixtures 131 fixture
5 Lighting System Night
Checks
1 each
Total Monthly Cost:
Annual Cost of Streetlight and Safety Light Routine Preventative Maintenance:
12 x Total Monthly Cost = $__________________________________
1.88 1.88
1.88 1.88
0.94 0.94
0.94 385.88
298.92
760.46
191.76
58.28 415.48
295.16
123.14
385.88
2,529.08
30,348.96
ATTACHMENT A
ROUTINE SIGNAL AND STREET LIGHT
MAINTENANCE
DocuSign 3A5BB3DE72F2DocuSign Envelope Envelope ID: ID: 5256CD66- 99FFE696- 4D81- 2C24-4025- 45F0-B01F- A6FD-D2EB99087C65 EXHIBIT “ C” – PROPOSAL FORM
B: TRAFFIC SIGNAL MAINTENANCE
Bi-Monthly and Annual Routine Preventive Maintenance:
per Intersection per Visit
30 x $_______ per Intersection per visit = $_____________ 6 x Total Monthly Cost = $_________________ annual cost C: USA MARKINGS
Item Description Unit Price
Underground Service Alert –
USA Dig Alert Service *
Per USA
Ten ( 10) USA’ s Per Month
12 x Monthly Cost Annual Cost
There are approximately 10 USA’ s performed each month. If more than 10 USA’ s are required within a month, the listed USA unit price will be charged for each USA performed ( in excess of 10 USA’ s per month).
D. ADDITIONAL WORK
ADDITIONAL WORK HOURLY RATES
2021)
Equipment / Personnel Regular Time Over-Time
1 Traffic Signal Electrician
Regular Time)
2 Traffic Signal Electrician
Overtime)
3 Traffic Signal Electrician Forman
Regular Time)
4 Traffic Signal Electrician Forman
Overtime)
5 Streetlight Electrician
Regular Time)
6 Streetlight Electrician
Overtime)
7 Streetlight Electrician Forman
Regular Time)
8 Streetlight Electrician Forman
Overtime)
142.22
142.22 4,266.60
25,599.60
187.43
1,874.30
22,941.60
142.22
248.06
149.94
253.58
142.22
248.06
149.94
253.58
ATTACHMENT A
ROUTINE SIGNAL AND STREET LIGHT
MAINTENANCE
DocuSign 3A5BB3DE72F2DocuSign Envelope Envelope ID: ID: 5256CD66- 99FFE696- 4D81- 2C24-4025- 45F0-B01F- A6FD-D2EB99087C65 EXHIBIT “ C” – PROPOSAL FORM
9 Night Check Technician
10 Laborer
11. Bucket Truck
12. Mobile Crane
13. Crane truck
82.69 $ 137.81
82.69 $ 137.81
43.00 $ 43.00
82.69 $ 82.69$
82.69 $ 82.69
ATTACHMENT A
ROUTINE SIGNAL AND STREET LIGHT
MAINTENANCE
DocuSign 3A5BB3DE72F2DocuSign Envelope Envelope ID: ID: 5256CD66- 99FFE696- 4D81- 2C24-4025- 45F0-B01F- A6FD-D2EB99087C65 EXHIBIT “ C” – PROPOSAL FORM
E: MATERIAL PRICING ( 2021)
Item Description Unit Price
Audible Ped Signal EA
Visor 12" Full Circle EA
Backplate 12" 3 Section EA
Visor 8" Full Circle EA
LED 8" Red Ball EA
LED 8" Yellow Ball EA
LED 8" Green Ball EA
LED 12" Red Ball EA
LED 12" Yellow Ball EA
LED 12" Green Ball EA
LED 12" Red Arrow EA
LED 12" Yellow Arrow EA
LED 12" Green Arrow EA
Flasher 204-170 EA
Detector 222 EA
Detector 224 EA
DC Isolator 242 EA
Cabinet Light EA
GFI Receptacle EA
Hand Hold Cover Oval EA
Fuse KTK EA
Load Switch EA
PPB Std Complete Assembly EA
PPB Directional Plate EA
PPB Framework Side Mount EA
PPB Microswitch (CAP/ SW) EA
PPB Std Complete Assembly EA
Starter EA
Pricing includes Tax and Markup (as it appears on Monthly Invoice Detail) Standard Material Mark-Up Rate (for items not listed above): Cost plus 15% 358.31
27.56 82.69
27.56 55.13
55.13 55.13
55.13 55.13
55.13 55.13
55.13 55.13
49.61 137.81
214.99
77.18 9.92
27.56 33.08
9.92 49.61
165.38
27.56 104.74
44.10 77.18
55.13 ATTACHMENT A
ROUTINE SIGNAL AND STREET LIGHT
MAINTENANCE
DocuSign 3A5BB3DE72F2DocuSign Envelope Envelope ID: ID: 5256CD66- 99FFE696- 4D81- 2C24-4025- 45F0-B01F- A6FD-D2EB99087C65
C A L I F O R N I A
A D D E N D U M
Request for Modification of
Standard Contract Requirements
As used in this Addendum, Contractor refers to DC ELECTRIC GROUP, INC.
1. REQUEST FOR MODIFICATIONS
Contractor is requesting modification to the following standard contract requirements by the City of Emeryville:
Section of Contract:
Exhibit B – Insurance Requirements
Please describe the desired modification:
The original contract that went to City Council had a version of Exhibit B without Professional Liability and Pollution Liabiltiy Insurance. You can see this version on Legistar Item ID-2020-566.
The version that was executed included a different Exhibit B sheet which indicates need for Professional Liability and Pullution Liability Insurance.
This is a maintenance contract which does not require either of these two insurances.
2. STAFF RECOMMENDATION FOR ACCOMMODATIONS
Please state reason for the request for modification:
Staff recommends to modify the Exhibit B to remove the requirement for Professional Liability and Pollution Liability Insurance as the Contractor’s services and scope of work do not require to carry these type of insurances.
For additional requests of modifications, please add additional pages as needed.
3. CITY MANAGER REVIEW & APPROVAL
City Manager Signature Date
DocuSign Envelope ID: 99FFE696- 4D81-4025-B01F-D2EB99087C65 04/07/2023