RESOLUTION NO. _____
Resolution Of The City Council Of The City Of Emeryville Approving Added Scope Of Work For The Sustainable Streetscapes Paving Project, Project No. EPW-23008 (CIP No. 24221005); Authorizing The City Manager To Enter Into A Contract With Bay Cities Paving And Grading, Inc. In An Amount Of $5,927,488.70; Authorizing The City Manager To Approve Additional Payments Of $3,500,000, For A Total Not To Exceed Amount Of 9,427,488.70, All For The Construction Of The 2024 Sustainable Streetscapes Paving Project, Project No. EPW-23008 (CIP No. 24221005); Re-Allocating $500,000 From Fund 475 In CIP No. 17475004, $242,027 From Fund 475 In CIP No. 16475006, And $124,574 From Fund 250 In CIP No. 16475006 Into CIP No. 24221005; Appropriate $99,741 From Fund 221, $938,224 From Fund 250, And $1,540,732 From Fund 473 Into CIP No. 24221005; CEQA Determination: Exempt Pursuant To CEQA Guideline 15301(c) WHEREAS, the Capital Improvement Program adopted in June 2023 includes funding for the annual Sustainable Streetscapes Project, CIP Project No. 24221005; and WHEREAS, on December 19, 2023, City Council approved the original scope of work and authorized the City Engineer to advertise for the construction of the 2024 Sustainable Streetscapes Paving Project, Project No. EPW-23008 (“Project”) and made the CEQA determination: exempt pursuant to CEQA guideline 15301(c) (Resolution No. 23-163); and
WHEREAS, the streets to be rehabilitated were identified as needing rehabilitation in the Pavement Management Program Budget report prepared as part of MTC’s Technical Assistance Program P-TAP in March 2023, which includes work on the following streets:
• 43rd Street (San Pablo Avenue – Adeline Street)
• 45th Street (San Pablo Avenue – Adeline Street)
• 47th Street (Salem Street – Adeline Street)
• 48th Street (San Pablo Avenue – City Limits)
• Salem Street (43rd Street – 45th Street)
• Essex Street (43rd Street – 45th Street)
• West Side of Doyle Street (45th Street – Steve Dain Drive) • Steve Dain Drive (ECCL Pool Entrance – San Pablo Avenue) • Marina Public Parking Lot Areas
• Point Emery Parking Lot
• City Hall Parking Lot
• Fire Station 35 Parking Lot
• Shellmound (62nd Street to 65th Street); and
WHEREAS, the proposed Shellmound Street bike lanes were approved by the City Council on December 19, 2023 by Resolution 23-168; and
WHEREAS, the Project will include multiple citywide quick-build upgrades including:
DocuSign Envelope ID: 4EA9CB69-3A70-498A-8692-C531170E2F17 Resolution No. _____
2024 Sustainable Streetscapes Project – Approve Scope and Contract (Bay Cities) City Council Meeting | June 4, 2024
Solar lighting at existing transit stop locations without lighting New bike parking at areas around the City
Enhanced safety at Greenway crossings; and
WHEREAS, Staff recommends adding Hollis Street into the Project’s scope of work, which includes the re-paving of Hollis Street between 40th Street to Powell Street and incorporating the pedestrian and transit facility concept designs as approved by the Transportation Committee at the April 2024 Transportation Committee Meeting; and WHEREAS, the Project was formally advertised on February 5, 2024 following public bidding procedures; and
WHEREAS, on March 28, 2024, the City received no bids for the Project and after receiving no bids the City elected to directly negotiate with Contractors pursuant to Public Contract Code 22038(c); and
WHEREAS, staff has determined that the Bay Cities Paving and Grading, Inc. (“Contractor”) is qualified by training and experience to render such services described in the scope of work and their bid proposal; and
WHEREAS, staff recommends authorizing the City Manager to enter into a contract with Bay Cities Paving and Grading, Inc. in an amount of $5,927,488.70; and WHEREAS, the Transportation Committee has directed that the concept designs continue to develop, focusing on more prominent pedestrian features and transit island amenities and staff currently estimate the need for an additional $2,000,000 in construction budget; and
WHEREAS, this Project has design plans that are still under development, and therefore adding an approximate 25% contingency budget of $1,500,000 is appropriate; and WHEREAS, staff recommends that the City Council appropriate the necessary funds for the Hollis Street upgrades and contingency funds to the Project; and WHEREAS, $500,000 budget is available in CIP Project No. 17475004 for upgrades in the public right-of-way to sidewalks and curb ramps which will take place at all intersections where directional curb ramps will be placed and where sidewalks will be newly built or re-built along the corridor and at transit stops; and WHEREAS, staff recommends for City Council to re-allocate $500,000 from CIP Project No. 17475004 to the Project; and
DocuSign Envelope ID: 4EA9CB69-3A70-498A-8692-C531170E2F17 Resolution No. _____
2024 Sustainable Streetscapes Project – Approve Scope and Contract (Bay Cities) City Council Meeting | June 4, 2024
WHEREAS, there are surplus balances in Fund 475 and Fund 250 in the South Bayfront Bridge Project (CIP Project No. 16475006) which was substantially completed in 2022; and
WHEREAS, staff recommends re-allocating $242,027 from Fund 475 and $124,574 from Fund 250; and
WHEREAS, the City will receive an estimated $324,741 in Road Maintenance and Rehabilitation Account (RMRA) funding for the 2024/2025 fiscal year from Senate Bill 1 (the Road Repair and Accountability Act of 2017) compared to the CIP budget of $225,000 for the 2024/2025 fiscal year in CIP Project No. 24221005; and WHEREAS, staff recommends increasing the budget by $99,741 from Fund 221 to the full forecasted amount of $324,741; and
WHEREAS, there are expected Traffic Impact Fees (TIF) and Developer Contributions that Bio Med Realty will be contributing to Fund 250 and Fund 473 in the 2023/2024 and 2024/2025 fiscal years as part of their development at the Novartis/Chiron campus and the City’s Project is completing TIF eligible activities under Projects No. 1 and 18 on the TIF Nexus Study from 2014 that would be eligible to use the TIF funds; and WHEREAS, staff recommends that the following funds be appropriated to the Project:
• $848,651 from Fund 250
• $89,573 from the Expected Traffic Impact Fees that Bio Med Realty will be contributing to Fund 250 in FY23/24
• $923,022 from the Expected Transportation Facility Fees that Bio Med Realty will be contributing to Fund 473 in FY23/24
• $671,710 from the Expected Transportation Facility Fees that Bio Med Realty will be contributing to Fund 473 in FY24/25;
now, therefore, be it
RESOLVED, by the City Council of the City of Emeryville that it herby approves the added scope of work for the 2024 Sustainable Streetscapes Paving Project, Project No. EPW23008 (CIP No. 24221005); and, be it, further RESOLVED, by the City Council of the City of Emeryville that the City Manager is authorized to enter into a contract with Bay Cities Paving and Grading, Inc. in an amount of $5,927,488.70; and, be it, further
RESOLVED, by the City Council of the City of Emeryville that the City Manager is authorized to augment the contract amount by an amount not to exceed $3,500,000, for a total not to exceed amount of $9,427,488.70; and, be it, further RESOLVED, that the City Council of the City of Emeryville re-allocates $500,000 from Fund 475 in CIP Project No. 17475004, $242,027 from Fund 475 in CIP Project No.
DocuSign Envelope ID: 4EA9CB69-3A70-498A-8692-C531170E2F17 Resolution No. _____
2024 Sustainable Streetscapes Project – Approve Scope and Contract (Bay Cities) City Council Meeting | June 4, 2024
16475006, $124,574 from Fund 250 in CIP No. 16475006 into CIP No. 24221005; and, be it, further
RESOLVED, that the City Council of the City of Emeryville approves appropriating $99,741 from Fund 221, $938,224 from Fund 250, and $1,540,732 from Fund 473 into CIP No. 24221005; and, be it, further
RESOLVED, by the City Council of the City of Emeryville that said Project is determined to be exempt under categorical exemption Class 1 Existing Facilities, State CEQA Guidelines Section 15301(c).
ADOPTED, by the City Council of the City of Emeryville at a regular meeting held Tuesday, June 4, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK SPECIAL COUNSEL
DocuSign Envelope ID: 4EA9CB69-3A70-498A-8692-C531170E2F17