ON-CALL ENGINEERING AND ENVIRONMENTAL PROGRAMS INSPECTION AND PLANCHECK CONSULTANT SERVICES Exhibit A
Exhibit A
A) Scope of Services
The Contractor shall provide the following services and support to the satisfaction of the City.
1. Permit Related Construction Inspection
a. Description of Required Services
Construction inspection personnel are required for construction of public improvements in the public right of way related to private development, private sewer lateral program inspection, and miscellaneous encroachment permit construction projects within the City right-of-way. The CONTRACTOR is to provide a qualified inspector to perform construction inspection services. The CONTRACTOR personnel will be assigned to the project during all hours of construction and/or as required by the CITY and will work under the direction of the CITY Project Manager.
Typical duties to be performed by the CONTRACTOR’s personnel will include, but not be limited to:
• In accordance with the Caltrans Construction Records and Management Procedures Manual and Construction Manual: Perform construction inspection and provide daily inspection reports while ensuring compliance with project plans and specifications. • Identifying actual and potential problems associated with the construction project and recommend sound engineering solutions. • Maintaining an awareness of safety and health requirements and enforcing applicable regulations and contract provisions for the protection of the public and project personnel.
• Assisting in the preparation of final as-built plans at the completion of construction.
• Other duties as required.
b. Personnel and Performance Requirements
CONTRACTOR’s personnel will remain available to the CITY on an on-call basis as requested by the CITY. Personnel assigned by the CONTRACTOR to Projects shaft be available beginning one (1) week before the start of the project to a maximum of two (2) weeks after project completion as required by the CITY project manager. The miscellaneous on-call encroachment permit inspections and private development public
ON-CALL ENGINEERING AND ENVIRONMENTAL PROGRAMS INSPECTION AND PLANCHECK CONSULTANT SERVICES Exhibit A
improvement projects require the inspector to be available within 24 hours notice and may only require 1 hour of inspection time for the call- out.
CONTRACTOR may be assigned multiple Task Assignments which are under construction simultaneously. At times, there will not be a full eight hours of billable time in a day.
CONTRACTOR’s personnel assigned to perform public works inspections shall have the following minimum qualifications:
• Relevant experience with public infrastructure construction and private development construction including streets, sidewalks, ADA and PROWAG requirements, sanitary sewers, storm drains, street trees, street light systems, irrigation systems, and underground utility districts and public works inspection experience.
• CONTRACTOR personnel shall be required to successively complete a 40- hour health and safety course or an eight (8)-hour refresher course meeting the Federal Occupational Safety and Health Administration (OSHA) 29 CFR 1910.120 requirements and be on an annual medical monitoring program (29
CFR1910.1001through 1910.1045).
c. Deliverables
• Daily Reports, extra work diaries, and materials testing reports shall be prepared daily to Caltrans Standards and shall be delivered to the CITY Project Manager weekly.
• Documentation of contract progress payments and contract quantities shall be delivered to the CITY Project Manager no later than the last working day preceding the 20th of each month. • Documentation of final payment quantities shall be delivered to the CITY Project Manager by no later than (5) working days after acceptance by the CITY of the completed construction project. • All documentation of field measurements, test data and other documents as required by Caltrans procedures shall be recorded, maintained and submitted to the CITY project manager no later than (5) working days after acceptance by the CITY of the completed construction project.
• All reports, calculations and other applicable documents shall be prepared on Caltrans standardized forms.
d. Equipment and Materials to be provided by the CONTRACTOR • All necessary vehicles, instruments, tools and safety equipment required for its personnel to perform their work accurately, efficiently and safely.
• Caltrans manuals and standards as listed in Section F, "Standards"
ON-CALL ENGINEERING AND ENVIRONMENTAL PROGRAMS INSPECTION AND PLANCHECK CONSULTANT SERVICES Exhibit A
below and forms and other policies and procedures to be followed by the Contractor's personnel in the performance of the work. e. Standards: Construction inspection, materials sampling and testing, and contract administration shall be in accordance with current Caltrans Construction Manual, the Bridge Construction Records and Procedures Manual, the California Manual of Uniform Traffic Control Devices, the Caltrans Standard Specifications and Standard Plans, their revisions, and specified project documents.
f. Training and Support: In order to develop knowledge base and keep current with industry change, CONTRACTOR shall provide oversight training and oversight support to its staff with City assignments.
2. Construction Management
a. Caltrans Construction Management Procedures and Documentation: Perform construction management in accordance with Caltrans procedures and as indicated above.
b. Contract Management: Review and manage construction contracts to ensure compliance with terms, conditions, and obligations, and facilitate effective communication between involved parties. Provide documentation for claims defense as necessary.
c. In accordance with Caltrans and accepted industry standards; conduct thorough on-site inspections and audits at various project stages to verify compliance with approved plans, codes, regulations, and industry standards. Identify, document and initiate correction of any nonconformities, deficiencies, or deviations from established quality criteria.
Conduct thorough on-site inspections and audits at various project stages to verify compliance with approved plans, codes, regulations, and industry standards. Identify, document and initiate correction of any nonconformities, deficiencies, or deviations from established quality criteria.
Monitor project progress for the purpose of making progress payments and tracking contract time.
d. Environmental Safety: Monitor environmental safety for compliance with state and local regulation including dust monitoring and compliance with Provision C.6 of the requirements of the San Francisco Regional Water Quality Control Board Municipal Regional Permit (MRP) and as reflected in the City of Emeryville’s ordinances and policies.
e. Safey Oversight: Monitor project worker and public site safety, conducting safety audits and taking corrective actions as required.
ON-CALL ENGINEERING AND ENVIRONMENTAL PROGRAMS INSPECTION AND PLANCHECK CONSULTANT SERVICES Exhibit A
f. Cost Control: Monitor project expenditures, manage budgets, and process change orders to ensure that construction costs remain within approved limits.
g. Document Management: Maintain accurate and up-to-date project documentation, including daily reports, drawings, contracts, change orders, Weekly Statements of Working Days, and progress reports. h. Coordination and Communication: Facilitate effective communication among project stakeholders, including contractors, subcontractors, architects, members of the public, and regulatory authorities.
i. Problem Solving: Identify and address construction-related challenges and issues, developing and implementing solutions to mitigate potential risks and delays.
j. Progress Reporting: Provide regular progress reports to City project manager, detailing project financial status, schedule, accomplishments, and potential concerns.
k. Project Closeout: Oversee project completion and payment, conduct final inspections, address outstanding items, ensure format and accuracy of as built drawings, and facilitate a seamless project handover.
ON-CALL ENGINEERING AND ENVIRONMENTAL PROGRAMS INSPECTION AND PLANCHECK CONSULTANT SERVICES Exhibit A
3. City Engineer Support:
Provide registered Professional Engineer (Civil) and licensed Land Surveyor on-call staffing to perform the following:
a. Plan Development and Review: Review capital improvement and private development plans for conformance with state and local requirements and standards. Review and assess project plans, specifications, and designs to identify potential constructability and quality-related challenges and recommend improvements.
b. Provide on-call consulting and plan review services for tasks that may include the following:
• Grading, hydrology and utility plan review
• Condition of approval and site development plan review • Transportation analysis review
• Cost estimate review
• Subdivision Map Act compliance review
• Survey, Parcel Map, Final Map review
• City Representation: Attending City Council, Planning Commission, and other committee meetings when directed. • Meeting Participation: Attending staff level meetings with City staff, public officials, community leaders, developers, contractors, and the general public.
• Accessibility: Support ADA Coordinator by providing technical analysis as necessary.
• Support: Provide technical advice to City personnel assigned to public works activities. Provide, on an as-needed basis, review and issue public works permits and other engineering-related matters utilizing City software or at the service counter. c. QA/QC: Review project documents (before, during, and after construction) and provide recommendations for quality improvements. Promote collaboration through clear communication and training on QA/QC principles for project participants.
d. Regulatory Compliance and Risk Mitigation: Provide guidance on regulatory requirements and permitting processes, ensuring that all construction activities adhere to local, state, and federal regulations. Identify potential risks to project quality, safety, and compliance, and collaborate with project teams to develop effective mitigation strategies. Provide timely solutions and recommendations to address quality-related issues that may arise during construction.
ON-CALL ENGINEERING AND ENVIRONMENTAL PROGRAMS INSPECTION AND PLANCHECK CONSULTANT SERVICES Exhibit A
4. Regional Stormwater Permit Provision C3 Plan Check and Inspection Services Review of public and private developments within the City of Emeryville for compliance with the provision C.3 requirements of the San Francisco Regional Water Quality Control Board Municipal Regional Permit (and as reflected in the City of Emeryville’s ordinances and policies.
a. Provision C.3 Plan Compliance Review
• Review new or re-development projects for compliance with the MRP and requirements of the City of Emeryville as necessary. • Stormwater treatment designs, including sizing are to be reviewed in detail, including correspondence with the applicant to achieve compliant design. The reviewing engineer will stamp the plans, which will constitute the issuance of a Stormwater Permit. Liability would be retained by the engineer of record.
b. Provision C.3 Plan Implementation Inspection
• The CONTRACTOR will inspect the construction site during and after construction of C.3 improvements. The CONTRACTOR’s inspection staff will review the C.3 related improvements for compliance with the project plans reviewed and approved as described in “Provision C.3 Plan Compliance Review” above.
• The CONTRACTOR will assist the City with violation enforcement action as necessary.
c. C3 Permit Reporting and Application Processing Support • On a monthly basis CONTRACTOR shall report to City project manager an independent tracking of C3 permitting. C3 permit tracking reports shall include status of permit application review and approval, status of field implementation and inspection, and other details as determined by the City project manager.
• As coordinated by the City project manager, CONTRACTOR shall upload C3 permit applications to City provided software and update permit activity as necessary.
5. Contract Tracking, Coordination, and Staff Support
a. To ensure an understanding of contract objectives, meetings with the CITY project manager and the CONTRACTOR will be held as often as necessary to discuss and resolve work objectives, work schedules, terms of the contract and any other related issues. Monthly progress reports which track overall budget, projected start and finish, task budgets, and monthly expenditures by task shall be submitted by the CONTRACTOR to the CITY project manager.
ON-CALL ENGINEERING AND ENVIRONMENTAL PROGRAMS INSPECTION AND PLANCHECK CONSULTANT SERVICES Exhibit A
b. In order to develop knowledge base and keep current with industry change, CONTRACTOR shall provide oversight, training, and support to its staff assigned to City projects.
B. Possible Task Assignments
The following is a list of some of the projects that may be considered for assignment under the contract. The City at its sole discretion may choose to assign task assignments associated with any, all, or none of these Iisted projects or choose to assign CONTRACTOR task assignments for projects that do not appear in the list below.
The City may assign task assignments and/or projects to third parties, regardless of whether those task assignments or projects are included in this Exhibit.
1. CIP Projects
• Street Rehabilitation and Preventive Maintenance Program • McGlaughlin Eastshore State Park Improvements
• City Facility Sanitary Sewer Lateral Improvements
• Powell Street Reconfiguration
• City Tree Planting Project
2. Permit Related Applicant Work and improvements
• Public Market Development improvements
• Emerystation Overland Development improvements
• Nellie Hannon Development improvements
• Miscellaneous Encroachment Permit related work in the Public Right of Way • Permitted private sewer lateral repair and replacement • EBMUD, PG&E, telecom related utility work and associated restoration • Outside agency work within the Public Right of Way
Teaming with Your Community to Make a Difference | www.WC-3.com 17 Rate Schedule WC3
WC3 PROPOSED SCHEDULE OF FEES - FISCAL YEAR 2024/2025
CIVIL ENGINEERING SERVICES HOURLY RATES*
Principal $254.00 / Hour
CASp Plans Examiner / Inspector $244.00 / Hour
Sr. Project Manager $244.00 / Hour
Project Manager $222.00 / Hour
Land Surveyor $212.00 / Hour
Traffic Engineer $212.00 / Hour
Structural Engineer $212.00 / Hour
Senior Civil Engineer $212.00 / Hour
Associate Civil Engineer $185.00 / Hour
Assistant Engineer and Plan Reviewer $160.00 / Hour
Public Works Inspector (Prevailing Wage - Daytime Hour) $193.70 / Hour Public Works Inspector (Prevailing Wage - Evening Hours) $214.70 / Hour Administrative Assistant / Permit Technician $88.00 / Hour Reimbursable Expenses At Cost +10%
SUB-CONSULTANT FEE SCHEDULE(S) HOURLY RATES
Park Engineering, Inc. Per Attached Fee Schedule, Page 18 Annual Hourly Rate Adjustment - WC3’s proposed hourly rates are applicable through June 30, 2025. Hourly rates are subject to an annual increase based on a minimum 3% cost-of-living, the Engineering News Record’s (ENR) Construction Cost Index (CCI), or the Consumer Price Index - Urban (CPI-U); whichever is greater.
Electronic Plan Review - Electronic plan review services will be performed for percentage based plan review services facilitated off-site at WC3 office locations, as well for hourly plan review projects associated with in-house City services. WC3 will automatically coordinate all processes.
Prevailing Wage Assignments - Proposed rates are based on current prevailing wage rates mandated by Department of Industrial Relations (DIR). Any future rate revisions by DIR will result in a revision of above rates Inspection Services - If, or when services are necessary, a four (4) hour minimum time block is required for all requested Inspection Services.
Overtime - On-site, in-house or inspection services more than forty (40) hours a week, overtime work, holiday work, weekend work, etc. will be invoiced as follows:
• Overtime – One hundred fifty percent (150%) of regular rates. Overtime is defined as working more than forty (40) hours a week, more than eight (8) hours a day or more than six (6) consecutive days in a week. • Double Overtime – Two hundred percent (200%) of regular rates. Double overtime is defined as working more than twelve (12) hours a day or working more than eight (8) hours on the seventh consecutive day of work. • Holidays and Weekends – Two hundred percent (200%) of regular rates.
Reimbursable Expenses - Reimbursable expenses (i.e. specialized equipment rental or printing costs) will be authorized prior to charge and billed at actual cost + 10% mark up.
Invoicing Procedures - At the beginning of each month, WC3 will furnish an invoice and a statement of the work performed for compensation during the preceding month. Such statement will also include a detailed record, if applicable, of the month's actual reimbursable and mileage expenditures.
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18 www.WC-3.com | Teaming with Your Community to Make a Difference Rate Schedule Park Engineering
FEE SCHEDULE
HOURLY RATES
Item
No.
Description Units STRAIGHT RATE
(8 hours max)
OVERTIME RATE
(> 8 hours/day or 40
hours/week)
1 Construction Manager /
Resident Engineer Rate / Hour $219.78 - $289.17 $219.78 - $289.17 2 Structures Representative Rate / Hour $219.78 - $289.17 $219.78 - $289.17 3 Senior Construction
Inspector/
Assistant Resident Engineer
Rate / Hour $173.50 - $196.64 $260.25 – $294.96
4 Construction Inspector Rate / Hour $138.80 - $173.50 $208.20 - $260.25 5 Office Engineer Rate / Hour $138.80 - $173.50 $208.20 - $260.25 6 Claims Support Rate / Hour $219.78 - $289.17 $219.78 - $289.17 NOTES:
1. Work on Saturdays, OT rate for employees only aRer 40 hours for the week and double Vme for hours worked over 12 for the day. For Sundays & Holidays, OT rate for employees only aRer 40 hours for the week, but double Vme aRer 8 hours for the day.
2. 3% escalaVon effecVve January each year.
REIMBURSEMENTS
Any special requests from the Client, such as reproduction or specialty sub-consultants, will be billed directly, with supporting invoices.