DATE:
July 16, 2024
TO:
Paul Buddenhagen, City Manager
FROM:
Rebecca Sermeno, Community Services Director
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Execute The Third Amendment To The ‘8 To Go’ Paratransit Shuttle Service Agreement With The Emeryville Transportation Management Association In The Amount Of $159,984 And Appropriate Amounts To Be Charged To Fund 254 ($50,000); Fund 263 ($109,984); And Transfer From General Fund To Fund 263 ($37,246) Recommendation
Staff recommends that the City Council of the City of Emeryville adopt the attached resolution authorizing the City Manager to execute the Third Amendment to the ‘8 To Go’ Paratransit Shuttle Service Agreement with the Emeryville Transportation Management Association to extend the current service agreement through June 30, 2025.
Background
The ‘8 To Go’ Paratransit Shuttle has been in service since 2008. The service was initially funded by a grant from the Alameda County Transportation Commission (A-CTC) and provides accessible paratransit services for Emeryville and Oakland residents living in the 94608-zip code (hence the ‘8’ in 8 To Go). Eligible participants must either be age 70 or older or 18 or older and eligible to use East Bay Paratransit. The shuttle service boundaries are 28th Street in the south, Dwight Way in the north, and Broadway/Telegraph in the east. Because of the targeted geographic service area, the program can deliver a higher frequency of rides, faster rides, and is more financially efficient than East Bay Paratransit.
Discussion
When the program began, a partnership was formed with the Emeryville Transportation Management Association (EMTA). The ETMA was able to leverage their contract with their service provider (currently MV Transportation) to provide this service along with the Emery Go Round. The City reimburses the ETMA for the costs associated with paying the driver, fuel, insurance, driver cell phone, vehicle maintenance, and administrative costs. The City is responsible for client intake and vehicle scheduling and dispatch. While the City owns the vehicle, ETMA performs all operations related to maintenance and ownership. The current agreement went into effect on September 13, 2021. A first amendment to the original agreement was approved on July 18, 2022. A second amendment to the original agreement was approved on June 20, 2023. Staff are proposing a third amendment to the original agreement to continue this arrangement through June 30, 2025.
Fiscal Impact
The proposed agreement amendment with ETMA to provide shuttle services for a one-year period will not exceed $159,984. Of this, $137,600 will be for 2024-25 operations and $17,724 for vehicle maintenance, fuel cost and management services and a 3% contingency of $4,660. Currently, the program is paid for by a combination of a Measure BB Grant from A-CTC as well as Measure B/BB Direct Local Distribution (DLD) funding from A-CTC. Since 8 To Go serves Oakland residents in addition to Emeryville Residents, the City of Oakland contributes $50,000 of their annual DLD funds to the program. Please note that $37,246 will be moved from the General Fund to Fund 263 in order to fund the amendment.
The remainder of the program costs after Oakland’s contribution will continue to be covered by Emeryville’s DLD funds and general funds dollars allocated to support the program.
Staff Communication with the Public
No communication with the public.
CONCLUSION
The ETMA approved the amendment at their Board Meeting on June 26th, 2024.
PREPARED BY: Kim Burrowes, Recreation Manager
Approved and Forwarded to the
City Council of the City of Emeryville:
Paul Buddenhagen, City Manager
Attachments
ETMA Executed Contract; September 13, 2021
ETMA First Amendment; July 18, 2022
ETMA Second Amendment; June 20, 2023
Draft Resolution
ETMA Third Amendment
8 to Go Cost Estimate
ETMA Contract Amendment for 8 To Go
City Council Meeting | July 16, 2024
City of Emeryville
CALIFORNIA
MEMORANDUM