DATE:
July 16, 2024
TO:
Paul Buddenhagen, City Manager
FROM:
Mohamed Alaoui, Public Works Director
SUBJECT:
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Enter Into A Contract With Fresh Start Painting Co. In An Amount Of $172,308.00 For The Civic Center Exterior Painting Project No. 16650015 And Authorizing The City Manager To Increase The Contract By $35,000 For A Total Not To Exceed Amount Of $207,308. CEQA Determination: Exempt Under Section 15061(b)(3) Recommendation
Staff recommends that the City Council adopt the above-referenced Resolution.
Background
The Civic Center Exterior Painting project was approved in the 2023-2028 Capital Improvement Program under CIP # FM -04 Project # 166550015. Painting is necessary as a result of visible corrosion on exposed steel of the Civic Center. Furthermore, Old Town Hall has significantly faded and damaged stucco. In order to prevent further deterioration and incur additional costs, it is essential that the rehabilitation work be completed in a timely manner.
This project entails removal of corrosion, repair of exterior stucco, and painting the exterior surface of the Old Town Hall building as well as painting wooden windows. The work also includes repainting steel columns, steel girders, deck soffit, fascia assembly, and cleaning the metal panels and window mullions and glass of the New Civic Center building.
Discussion
Repainting and repairing the exterior of the Old City Hall and the Civic Center will extend the service life of the building and prevent additional damage from affecting the structure be it from rust or mold.
The project was brought before the Transportation Committee on October 16th, 2023 to approve proposed color changes to the exterior of Old Town Hall. As a result, the Committee approved Option A6a (Attachment B) making minor modifications to the alternative. The result of the Committee’s approval changed the main body of the upper portion of Old Town Hall to terracotta, the lower portion of Old Town Hall at the garden level to stone grey, and the window trimming to white with white keystones.
The new Civic Center constituting the eastern portion of the City Hall complex will have its exposed steel repainted in the same white that it is currently.
The project was advertised on June 12th and Bid opening occurred on July 1, 2024. The lowest bid came in at $172,308, which was $102,692 under the Engineer’s Estimate of $275,000. In total, there were 7 bids submitted on the project with the highest bid coming in at $647,000.
Staff is also requesting the City Council to authorize the City Manager to increase the contract amount by $35,000 to allow for unforeseen complications that might add cost, though the goal is to stay within the $172,308 bid.
Fiscal Impact
The funding source for this project is CIP #FM-04 project #16650015 as identified in the 23-28 Capital Improvement Program.
Staff Communication with the Public
The selected colors for painting Old Town Hall were approved at Transportation committee on October 16, 2023, a publicly noticed meeting.
CEQA DETERMINATION
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the State CEQA Guidelines.
Conclusion
Staff requests that the City Council approve the attached Resolution authorizing the City Manager to enter into a contract with Fresh Start Painting Company in the amount of $172,308 for the Civic Center Exterior Painting Project and authorize the City Manager to increase the contract by $35,000 for a total not to exceed amount of $207,308.
PREPARED BY: Ali Ahmadzadeh, Senior Civil Engineer
Approved and Forwarded to the
City Council of the City of Emeryville:
Paul Buddenhagen, City Manager
Attachments
Attachment A – Option A6A from the October 16th, 2023, Transportation Committee Meeting.
Draft Resolution
Exhibit A – Construction Contract with Fresh Start Painting Co.
Civic Center Exterior Painting
City Council Meeting | July 16, 2024
City of Emeryville
CALIFORNIA
MEMORANDUM