RESOLUTION NO. _____
Resolution Of The City Council Of The City Of Emeryville Accepting The Quiet Zone Safety Engineering Measures Project, Project No. EPW-18103 (CIP No. 19475008) As Complete; Authorizing The City Engineer To File A Notice Of Completion With The Alameda County Clerk; And Appropriating $2,300,000 From Unallocated Fund 475 To CIP No. 19475008
WHEREAS, in January 2018, the City of Emeryville submitted a project application for $4.2 million in construction funding with a required total estimated match of about $1.8 million (30% funded by ACTC), for a total construction value of $6 million; and WHEREAS, on May 16, 2018, the California Transportation Commission (CTC) approved the 2018 Trade Corridor Enhancement Program Final Adopted Program of Projects.
Included in this list of projects was the City’s Project, titled “Quiet Zone Safety Engineering Measures.”; and
WHEREAS, on February 15, 2022, the City Council authorized the City Manager to enter into a contract with Bay Cities Paving And Grading, Inc. in an amount of $2,269,819.11; and
WHEREAS, construction started in June 2022 with Bay Cities Paving and Grading, Inc. and despite the approved design modifications for the project, the City encountered significant challenges with scheduling the Union Pacific Railroad’s (UPRR) construction crews; and
WHEREAS, these issues were primarily due to continuous delays with UPRR showing up to the job site due to unforeseen circumstances such as redirecting their resources to address various items of emergency work in Southern California following unprecedented rainstorm events in Winter 2022/2023, and also having difficulties in staffing the job site due to the majority of their work crews being based in the Midwest, which affected their ability to maintain a consistent presence in Northern California; and WHEREAS, these challenges necessitated extended periods of coordination and waiting for the City’s contractor, which significantly impacted the Project’s schedule and budget; and
WHEREAS, Staff estimates an additional budget of $2,300,000 will be needed for existing outstanding invoices and any remaining invoices that are anticipated; and WHEREAS, Cost overruns were seen in the project budget mainly due to the delays sustained from waiting on UPRR construction crews and various re-works that had to be done at the crossings to comply with FRA, CPUC, and UPRR comments during field reviews before and during construction; and
WHEREAS, additional cost overruns were due to the City’s fulfillment of additional safety measure in line with the newly adopted 2023 Active Transportation Plan as part of the project; and
Docusign Envelope ID: 5767A833-8289-4FE8-99EB-41DA28FD2AA9 Resolution No. _____
QZ Project – Project Acceptance and Budget Modification City Council Meeting | September 3, 2024
WHEREAS, the additional improvements added to the project included concrete medians, Class IV bike lanes, two new traffic signals, ITS signal communications equipment, a railroad signal house, and new modernized railroad track equipment; and WHEREAS, due to the increase in costs described above, Staff recommends that the City Council appropriate $2,300,000 from Fund 475 into the CIP Project No. 19475008 in order to close out the project and accept it as complete; and WHEREAS, the Project is complete and ready for acceptance by the City Council, and the City Engineer must now file a Notice of Completion with the Alameda County Clerk; now, therefore, be it
RESOLVED, by the City Council of the City of Emeryville that the construction of The Quiet Zone Safety Engineering Measures Project, Project No. EPW-18103 (CIP No. 19475008) is complete; and, be it, further
RESOLVED, by the City Council of the City of Emeryville that the City Engineer can file a Notice of Completion with the Alameda County Clerk; and, be it, further RESOLVED, by the City Council of the City of Emeryville that they appropriate $2,300,000 from Fund 475 into CIP No. 19475008.
ADOPTED, by the City Council of the City of Emeryville at a regular meeting held Tuesday, September 3, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK SPECIAL COUNSEL
Docusign Envelope ID: 5767A833-8289-4FE8-99EB-41DA28FD2AA9