RESOLUTION NO. _____
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Enter Into A Contract With Legacy Mechanical & Energy Services, Inc.
In An Amount Of $531,032 For Replacement Of The Existing HVAC System (AC Unit And Boiler System) In The Civic Center In The City Of Emeryville Project No.15650018 And Authorizing The City Manager To Increase The Contract By $100,000 For A Total Amount Not Exceed $631,032. CEQA Determination: Exempt Under Section 15061(b)(3)
WHEREAS, the scope of work for this project includes replacement of the existing HVAC system; and
WHEREAS, on July 9, 2024, and October 8, 2024, there were significant failures of critical components of the HVAC system; and
WHEREAS, on October 10, 2024, the City Manager authorized staff to issue solicitations directly to certain HVAC contractors given an emergency situation as a result of two significant breakdowns of the existing HVAC system in 2024; and WHEREAS, the City conducted a bidding procedure in compliance with the requirement that Public Works make every effort to solicit bids from qualified vendors in accordance with Administrative Instruction No.605 Section 6.3; and WHEREAS, Request for Bid (RFB) and project walk invitation to potential bidders were sent on October 18, 2024; and
WHEREAS, Potential bidders visited the project on October 24 and 29, 2024; and WHEREAS, on November 1, 2024, 2 bids were received on the project, with the lowest responsive bid coming from Legacy Mechanical and Energy Services, Inc. for $531,032.00; and
WHEREAS, additional contingency work may be required during the course of the project; and
WHEREAS, Sufficient funds available in CIP book number FM-06 Project 15650018; now, therefore, be it
RESOLVED, by the City Council of the City of Emeryville that the City Manager is authorized to enter into a contract with Legacy Mechanical and Energy Services, Inc. in an amount of $531,032; and, be it, further
RESOLVED, by the City Council of the City of Emeryville that the City Manager is authorized to increase the contract by $100,000 for a total amount not to exceed $631,032; and be it, further
Docusign Envelope ID: AD1EA941-6253-44E3-8768-84ABD69410C0 Resolution No. _____
Legacy Mechanical and Energy Services, Inc. Contract
City Council Meeting | December 10, 2024
RESOLVED, by the City Council of the City of Emeryville that said Project is determined to be exempt under State CEQA Guidelines Section 15061(b)(3).
ADOPTED, by the City Council of the City of Emeryville at a special meeting held Tuesday, December 10, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK CITY ATTORNEY
ATTACHMENTS
Exhibit A – Legacy Mechanical and Energy Services, Inc. Contract Docusign Envelope ID: AD1EA941-6253-44E3-8768-84ABD69410C0