RESOLUTION NO. _____
Resolution Of The City Council Of The City Of Emeryville Authorizing The City Manager To Enter Into A Contract With SYSERCO, Inc. In An Amount Of $285,000 For Replacement Of The Existing BMS System (DELTA And BMS Upgrade/ Replacement) And Plumbing Repairs In The Civic Center In The City Of Emeryville Project No.15650018 And Authorized The City Manager To Increase The Contract By $40,000 For A Total Amount Not Exceed $325,000. CEQA Determination: Exempt Under Section 15061(b)(3)
WHEREAS, the existing BMS system needs to be replaced and upgraded to support the new HVAC System; and
WHEREAS, on July 9, 2024, and October 8, 2024, there were significant failures of critical components of the HVAC system; and
WHEREAS, on October 10, 2024, the City Manager authorized staff to issue solicitations directly to certain BMS contractors given an emergency situation as a result of two significant breakdowns of the existing HVAC system in 2024; and WHEREAS, the City conducted a bidding procedure in compliance with the requirement that Public Works make every effort to solicit bids from qualified vendors in accordance with Administrative Instruction No.605 Section 6.3; and WHEREAS, Staff directly solicited qualified contractors with a Request for Bid (RFB) due to the urgent nature of the work on October 18, 2024; and WHEREAS, Potential bidders visited the project on October 24 and 29, 2024; and WHEREAS, on November 1, 2024, two bids were received on the project, with the lowest responsive bid coming from SYSERCO, Inc. for $285,000.00; and WHEREAS, additional contingency work may be required during the course of the project; and
WHEREAS, sufficient funds are available in CIP book number FM-06 Project 15650018; now, therefore, be it
RESOLVED, by the City Council of the City of Emeryville that the City Manager is authorized to enter into a contract with SYSERCO Inc. in an amount of $285,000; and, be it, further
RESOLVED, by the City Council of the City of Emeryville that the City Manager is authorized to increase the contract by $40,000 for a total amount not to exceed $325,000; and, be it, further
RESOLVED, by the City Council of the City of Emeryville that said Project is determined to be exempt under State CEQA Guidelines Section 15061(b)(3).
Docusign Envelope ID: AD1EA941-6253-44E3-8768-84ABD69410C0 Resolution No. _____
Exhibit A – Syserco, Inc. Contract
City Council Meeting | December 10, 2024
ADOPTED, by the City Council of the City of Emeryville at a special meeting held Tuesday, December 10, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
MAYOR
ATTEST: APPROVED AS TO FORM:
CITY CLERK CITY ATTORNEY
ATTACHMENTS
Exhibit A – Syserco, Inc. Contract
Docusign Envelope ID: AD1EA941-6253-44E3-8768-84ABD69410C0